Track Changes After Accept and Final still shows changes

[Guest]

Our team has been creating documents for a program and has had several issues
with Final documents sent through email still showing tracked changes on.

The process we have be using to accept all changes, for a final view is as
follows:

Accept all changes through out the document.
Save the file.
on the menu toolbar=> SHOW=> Removing Checkmarks from Ink Annontations,
Comments, Inserts, Deletions, and formatting. Leaving FINAL Checked.

Click Save again,
Click Accept all Changes.
Click save again.
Close Document.

When I re-open the document it looks like all changes have been accepted and
looks "perfect" for presentation. However, when i email the document out and
someone else opens the document, they see all the track changes within that
document.

I have sent the file out using File => Send to=> Recipient (with
attachment). and send.

I am using Microsoft Suite 2003 and I have tried to go into Options and
verify the settings for sending documents don't have mark up. I have even
turned off Markup.

Any ideas to why this is occuring and how we can get it to stop. This is a
huge problem as we deal with vendors and we don't want to see their mark ups
or them viewing ours. Not good when you need to present to the Director or
higher ups.

HELP please.

Thanks in advance.

Gina

 

[CyberTaz]

I appreciate the detail in your post, but the one thing I *didn't* see is
any indication of turning Track Changes OFF after Accepting. Click the
button on the Reviewing Toolbar of go back to the Tools Menu to deselect
Track Changes.

 

[Guest]

Track Changes stays on for changes that our directors or leaders make so we
can update for approval on these documents.

I have never had to turn off track changes to remove all the hidden info.
The other thing is, we in the future may want to view the changes by showing
them.

the other part is then we have to notify the leaders to turn it on so they
can make edits. That isn't good practice in business.

Other ideas why it happens? I should be able to keep Track changes on but
accept them all and show as a final document for the next round of edits.

Thanks, gina

 

[CyberTaz]

Then perhaps this is what you are looking for:

Note If you hide a type of markup by clearing it on the Show menu, the
markup automatically appears each time the document is opened unless you
clear the Make hidden markup visible when opening or saving check box on the
Security tab of the Options dialog box (Tools menu). Even if you clear this
check box, the markup is still in the document and can be revealed by
selecting the type of markup on the Show menu.

 

[Guest]

Thanks! I will give that a try. Much appreciated.

Gina