styles in use in footnotes

[Paolo]

I'm using styles to format a document containing footnotes. All styles that I
use in the footnotes appear as not used.

If I select "Show: styles in use" only styles used in the body of the text
are shown.
If I select a portion of footnote, the top of the style pane shows me the
style I expect but then the "select all" button underneath simply selects
nothing.
If I click on the right hand arrow it says "not in use at the moment"
instead of "select all # instances"
I even tried with the Edit -> Find: leaving the field blank, clicking on
"extra", Format, style, . I check "highlight all elements" in "footnotes" or
in "main document". THe answer is not found.

How can I select all instances of a given style in footnoes to change style
to all of them?

 

[Stefan Blom]

Select All Instances only works with styles in the main body of the
document. It does work for Footnote Text if you apply that style to a
paragraph in the body of the document, but that would be pointless.

You can use Find and Replace to replace all instances of the Footnote Text
style, but it makes more sense to change the formatting of the style.

To modify the Footnote Text style: Place the insertion point in a footnote.
In the Styles and Formatting pane, right-click Footnote Text (which you
should see in the "Formatting of selected text" box), and choose Modify from
the context menu. Make the desired changes. Before leaving the Modify Style
dialog box, if you want to transfer the settings to the attached template,
select "Add to template."

 

[Paolo]

thank you very much.
Unfortunately I already tried Find and replace, but it didn't work: nothing
matched that style.

MOdifying the style was my first guess, but I coud't do, since it seems that
it is not possible to change a "paragraph style" into a "character style".
I need this because my original sin was to create a paragraph style for
single words, so it should have been a character one.
So I thought that I could create a new style (same features but the type)
and replace all appearences. Is it possible?

thank you very much again
Paolo

 

[Peter T. Daniels]

In Find/Replace you can do More > Format > Styles and choose only the
style name you want to find and you want to replace it with. You'll
probably need to do it once for the main text and again starting with
the cursor in a footnote.

thank you very much.
Unfortunately I already tried Find and replace, but it didn't work: nothing
matched that style.

MOdifying the style was my first guess, but I coud't do, since it seems that
it is not possible to change a "paragraph style" into a "character style"..
I need this because my original sin was to create a paragraph style for
single words, so it should have been a character one.
So I thought that I could create a new style (same features but the type)
and replace all appearences. Is it possible?

thank you very much again
Paolo

Select All Instances only works with styles in the main body of the
document. It does work for Footnote Text if you apply that style to a
paragraph in the body of the document, but that would be pointless.

You can use Find and Replace to replace all instances of the Footnote Text
style, but it makes more sense to change the formatting of the style.

To modify the Footnote Text style: Place the insertion point in a footnote.
In the Styles and Formatting pane, right-click Footnote Text (which you
should see in the "Formatting of selected text" box), and choose Modifyfrom
the context menu. Make the desired changes. Before leaving the Modify Style
dialog box, if you want to transfer the settings to the attached template,
select "Add to template."

 

[Paolo]

I already did so (I described it in my first email, but with wrong words
because I have the italian version and can only guess the labels in english).
I doesn't work either.
The answer is "no element matches the criteria"
sorry for the insistence

Paolo

 

[Peter T. Daniels]

Hmm. Are you sure nothing at all was typed in the Find box, and the
Style name showed in the space under the Find box?

Did you check that the Style you're looking for is the style that is
applied to your footnote text?

In the same place that you choose "Styles in Use," change it to "All
Styles." It makes your style list very long and hard to use (so change
it back after trying this). Can you now Find the Style you are looking
for?

 

[Paolo]

GOT IT!

the anwer was yes to all your questions but...

.... since I applied a paragraph style (call it "biblioref") to single words,
Word created automatically a new style of character type (with the name
"biblioref character"). This new style was NOT shown in the all styles list
of styles pane.
Selecting a word thus formatted it appeared as if the style was biblioref,
while - hiddelny - it was biblioref character!

Luckily it appeared in the Find/Replace > More > Format > Styles menu.
Choosing that style for the search I finally hadd lla appearances highlited!!

Let me say that this way of working is not properly transparent... if you
want to take it as a suggestion for next versions...

thank you very much anyway for the patience

paolo

 

[Stefan Blom]

thank you very much.
Unfortunately I already tried Find and replace, but it didn't work:
nothing
matched that style.

MOdifying the style was my first guess, but I coud't do, since it seems
that
it is not possible to change a "paragraph style" into a "character style".
I need this because my original sin was to create a paragraph style for
single words, so it should have been a character one.
So I thought that I could create a new style (same features but the type)
and replace all appearences. Is it possible?

No, if you use the Find and Replace dialog box to "replace" a paragraph
style with a character style, Word applies the character style on top of the
paragraph style. (That's how character styles always work, by the way: they
"add" to the formatting of the underlying paragraph style.)

If you want to apply a character style to part of the footnote, you will
probably have to do that manually. Note that you can switch to Normal view
(Draft view in Word 2007) and show footnotes in the footnotes pane; that
makes the task a little easier.

--
Stefan Blom
Microsoft Word MVP

thank you very much again
Paolo

 

[Stefan Blom]

Thank you for the follow-up.

Note that if you are using Word 2007, you can avoid the linked styles issue
by checking the "Disable Linked Styles" option in the Styles pane.