numbering chapter sub headings

[Suzanne S. Barnhill]

You haven't confirmed whether or not you have a manual page break at the end
of the title page, which could well cause the problem you describe.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

I took out the manual page break, it didn't change. I then went to modify
heading 1 and checked the box page break before, in addition to the other two
boxes that were checked window orphan control and Keep with next. I even
then unchecked keep with next and it still didn't change. Do you have some
more suggestions?

 

[Guest]

Just another note:
I made what I think is a template. It contains these words:
Chapter Heading
Sub heading
Heading 3
body text
bullet text , etc. I applied the style I want applied to each of those
things, then saved that as a template. I save my stripped document. Then I
opened the template, picked insert file, and inserted my stripped document
into the template. The words Chapter heading, sub heading, heading 3, etc.
showed up at the end of my stripped manual. At first, that is what I thought
caused the Ch1 problem, but I have since deleted these words and it is still
happening. I am certain I don't understand how templates work, even after
reading the suggested reading. If I insert a document into what also looks
like a document, then I just have one document that shows first then another
one. When I save a template, are there any words on the page? I am really
confused on this one.

 

[Suzanne S. Barnhill]

When you save a template (.dot file), you don't have to save any text in it
because the styles are saved with the template and can be applied to the
text in the new documents you create based on the template. I still don't
understand why you're having the reported problem, but if you would like to
send me a *small* sample file the exhibits the error, I'll take a look at
it.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

One more bit of information:
I have read and tried to understand them, but I am not a template expert.
However, I did create a template that looks like this:
Chapter Heading
Subheading
body text
bullet list
numbered bullet, etc.
I then applied a stlye to each of those that I wanted used in our manuals.
I saved that as a template, then did Insert File and inserted my stripped
file into that template. So, the words that I typed into my template so I
could apply the style, showed up in my document. I applied styles to my
document, then deleted those words. Could this be affecting my Chapter 1?
One more thing, I right clicked on my first chapter, which says it is ch 2,
and clicked "Restart Numbering", which it did so it does appear to be chapter
one now. However, in the page numbering every page in the chapter includes
the Ch2 heading- page number. Can you help me with what is going on "behind
the scenes" in this doc.?
Thanks

 

[Suzanne S. Barnhill]

All I can do is repeat my offer to look at a *small* sample of the problem
document.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

How could I get that to you, and would it be enough to sent you the first
several pages, including the first chapter page?

 

[Suzanne S. Barnhill]

The first few pages would suffice. If you were using a proper newsreader,
you'd see my email address, but since the Communities format doesn't display
it, send the doc to sbarnhill (at) mvps (dot) org.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Suzanne,
Thank you, I just emailed this to you today.

 

[Suzanne S. Barnhill]

I have received it--may not get to it for a bit.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

What about a situation where someone has already messed around with styles
and you cannot seem to fix them. I'm working in a client's document and my
problem is that even though I select an outline numbered header to apply, it
won't apply to every place I want to apply it. For example, I can get 1.0 and
2.0 but not 3.0.

When I try to use the instructions provided in the URL in this thread, I
cannot get past level 2/header 2 (I cannot get a third level to work).

I did try clearing and re-setting all the numbering selections, but they did
not re-set to what I'm used to seeing as default. So I did not have good
numbering selections to choose from.

 

[Suzanne S. Barnhill]

If you have performed the steps I outlined below, you will not be dealing
with anyone else's styles but only your own.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

I would suggest that you proceed as follows:

1. Print a hard copy of the document so that you have a reference for
formatting (this is optional, but it will help you see what paragraphs
authors intended as block quotes, figure captions, etc.).

2. Make a copy of the document file.

3. In the copy, press Ctrl+A, then Ctrl+Q and Ctrl+Spacebar. This will
remove all directly applied formatting.

4. With the entire document selected, apply the Body Text style to the whole
thing since that will likely be the style ultimately applied to most of the
paragraphs.

5. Delete any section breaks in the document.

6. Create a new document based on the template you plan to use (with
Headings 1-3, Body Text, List Bullet, Caption, etc., formatted as you want
them).

7. Use Insert | File to insert the stripped copy of the document into your
new template.

8. Go through the document applying heading and other styles as required. If
you have Word 2002 or 2003, using the Styles and Formatting task pane makes
style tagging go quite quickly.

9. Now you are ready to create headers and footers, insert section breaks as
needed, generate a TOC and/or index, etc.

This is a tedious task at best, but it's the best way to ensure a clean
document that it is easy to work with.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Thank you so much for this assistance. I am using it now.

Meanwhile, as I am having to work on a client's PC, how do I restore the
lovely default Word styles and numbering/bulleting defaults? Someone has
revised them many times over and made a mess and I cannot get them back. Does
the software have to be re-installed?

 

[Guest]

Update to below: I still cannot get the outline numbering to work.
Specifically I can get level 1 (1, 2, 3, etc.) to work fine, and 1.1, 1.2,
etc. to work fine, but in Section 2 I cannot get 2.1, 2.2, etc. instead of a
repeat of 1.1, 1.2. Among other things, I get confused about working in Style
numbering format and Bullets and Numbering formatting.


Thank you so much for this assistance. I am using it now.

Meanwhile, as I am having to work on a client's PC, how do I restore the
lovely default Word styles and numbering/bulleting defaults? Someone has
revised them many times over and made a mess and I cannot get them back. Does
the software have to be re-installed?

 

[Suzanne S. Barnhill]

See http://www.shaunakelly.com/word/numbering/OutlineNumbering.html

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Daiya Mitchell]

Bad practice to throw in a second unrelated question, pasdetrois, chances
are no one will see it.

No, you don't need to reinstall. Generating a new Normal template should do
the trick, see this links:

http://word.mvps.org/FAQs/AppErrors/BlankDocNotBlank.htm

And read this one for your own edification:
http://word.mvps.org/FAQs/Customization/CustomizeNormalTemplate.htm

I hope the "lovely" is sarcastic. Make sure you save the Old Normal
template so that you can give the client back their settings when you leave.