Word 2007 editing embedded slides bloats file - Please help

[Guest]

We have a quarterly newsletter that has been modified in Word 2003 for years.
We have since upgraded to Office 2007 (big mistake) and now when we update
the newsletter that has ~13 slides with charts as we always have with updated
information the file goes from ~600Kb to over 6MB!

If I make he same modifications in Office 2003 the file stays about the
same.

Why on earth would Word 2007 make the file increase in size 10 fold? How do
I fix this? Please help.

 

[Graham Mayor]

If you save a document in compatibility mode from 2007, then open and save
it in 2003, that will cause bloat. Open and save again in 2007 and it should
shrink back again - and if you save in docx format which is a more compact
format, it should be smaller still. It is the movement between versions 2007
and 2003 platforms that tends to create the problems. You could try setting
the compatibility options (at the bottom of Word Tools > Advanced), and
avoid using any of the new 2007 functions, but that may corrupt the
document.
Or you could retain Word 2003 to produce that newsletter - you can have both
versions alongside one another - see
http://www.gmayor.com/Toolbars_in_word_2007.htm

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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Guest]

Thanks for the response - let me ellaborate on the issue.

We have created this newsletter in Word 2000/2003 and each quarter we simply
change some of the text and then update each of the 15 embedded PowerPoint
slides in the document that have charts with the recent data. Each quarter
these files are around 650KB.

This quarter we have Office 2007 so we edited the same exact files but with
Word 2007, after updating all 15 embedded PowerPoint slides and saving it in
compatibility mode (it must stay in 97-2003 format for our clients) the file
balloons to 6MB!

We are not mixed mode where we are editing it in Word 2003 and Word 2007, we
are doing all the edits in Word 2007 but the source file we are editing is a
..doc Word 2003 file.

If you'd like to see the file and confirm what I am saying please let me
know and Ill email it to you. Any additional help you can provide would be
appreciated. A little bit of bloat would be acceptable but 10x is ridiculous.

 

[Graham Mayor]

You can send me the original 650k version to the link on my web site, but
650k for a document that contains 15 embedded power point slides does seem a
tad small. The four page letter with photos that I mailed to my mother
earlier this week was larger than that! How big are the slides? Are they
embedded or linked or both?

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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Guest]

The slides are embedded. I have sent you one of the files with some brief
instructions how we have been handling this file to the link on your website.
Thanks for the help!

 

[Graham Mayor]

It didn't arrive! The link is on the home page at www.gmayor.com
Try zipping it, as my web service provider's filters are quite strong.
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Guest]

I sent it to the correct website admin this time. Let me know if you don't
get it now.