Unable to create email rules! Any suggestions...??

[Guest]

Hi, I would like to create a rule for Outlook 2003 email, but I find no
"rules and alerts" option under the "Tools" menu. It is entirely absent, not
grayed out.

(When I've looked up how to create a rule, it states you click on "rules and
alerts" under "Tools")

Would appreciate suggestions.

 

[Milly Staples [MVP - Outlook]]

Do you have a mail account installed? Are you in the in-box when you look
for this option?

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Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.


After furious head scratching, Gravity asked:

| Hi, I would like to create a rule for Outlook 2003 email, but I find
| no "rules and alerts" option under the "Tools" menu. It is entirely
| absent, not grayed out.
|
| (When I've looked up how to create a rule, it states you click on
| "rules and alerts" under "Tools")
|
| Would appreciate suggestions.

 

[Vanguard]

Hi, I would like to create a rule for Outlook 2003 email, but I find no
"rules and alerts" option under the "Tools" menu. It is entirely absent,
not
grayed out.

(When I've looked up how to create a rule, it states you click on "rules
and
alerts" under "Tools")

Would appreciate suggestions.

Because they are *e-mail* rules, you need to have an *e-mail* folder
selected for the Rules menu item to appear. By selecting an e-mail type
folder, Outlook knows under which message store you want to define the
rules.

 

[Guest]

I'm not sure I was in the in-box--that could have been the problem. I'll try
it tomorrow when I'll have access to that computer. Thanks in advance.

 

[Guest]

Thanks--I thought Outlook would 'know' it was an email rule because the Mail
pane was selected. What I want to do is de-spam my office mailbox by
creating a rule such that messages with specific language in the "To:" or
"Cc:" fields is deleted or put in jukmail (I don't need to block the sender
in this case). This is easy to do with Hotmail. Easy in Outlook too?

 

[Vanguard]

Thanks--I thought Outlook would 'know' it was an email rule because the
Mail
pane was selected. What I want to do is de-spam my office mailbox by
creating a rule such that messages with specific language in the "To:" or
"Cc:" fields is deleted or put in jukmail (I don't need to block the
sender
in this case). This is easy to do with Hotmail. Easy in Outlook too?

So what would be the "Mail" pane? There is the tree pane, item list pane,
and preview pane. The "mail" pane, as you call it could be listing
contacts, journal entries, tasks, or calendars depending on which folder you
have selected.

Use rules (on inbound mails) to look at the content of the To/Cc headers. I
don't know what you mean by "with specific language". Do you mean that
there are particular words or phrases, or that a specific character set was
used? Outlook's rules aren't that potent. The server-side rules in my
Hotmail account are even less capable than those in Outlook.

 

[Guest]

Sorry to be a "pane"...Outlook help refers to clicking on 'mail' in the
'navigation pane'. I sit corrected. By "specific language", I just mean a
few variants of an email address that has been the source of the spam. It
seems a bunch of my colleagues somehow made it onto a mailing list
advertising a convention. Trouble is, every response to the oranization ends
up being sent to every individual on the list. This has generated hundreds
of emails by folks requesting said mailings to cease and desist, EACH of
which was again sent to everyone on the list!

 

[Vanguard]

Sorry to be a "pane"...Outlook help refers to clicking on 'mail' in the
'navigation pane'. I sit corrected. By "specific language", I just mean
a
few variants of an email address that has been the source of the spam. It
seems a bunch of my colleagues somehow made it onto a mailing list
advertising a convention. Trouble is, every response to the oranization
ends
up being sent to every individual on the list. This has generated
hundreds
of emails by folks requesting said mailings to cease and desist, EACH of
which was again sent to everyone on the list!

You could use the Block Sender or Junk Sender blocklist in Outlook if the
number of e-mail address is small and don't change. Otherwise, define a
rule to look for the e-mail addresses (or just the domain if it doesn't
block anyone but this mailing list) to move or delete those e-mails.

 

[Guest]

You could use the Block Sender or Junk Sender blocklist in Outlook if the
number of e-mail address is small and don't change. Otherwise, define a
rule to look for the e-mail addresses (or just the domain if it doesn't
block anyone but this mailing list) to move or delete those e-mails.

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Can't easily block senders as there are hundreds of different ones, but can
block 2 or 3 variants of the organization address in the "To:" line (The
addressee--I think you're basically suggesting this). Strategy worked fine
for my Hotmail account on another computer, which had been similarly plagued.
Thanks again.