starter question - shared email account

[Julz]

I'm in an office with 5 networked computers. all incoming/outgoing mail uses
the same address (POP3 account). A single machine running Outlook Express is
used by all of us, in rotation, for email. This is inconvenient and
inefficient!

We all have Office (and can install Outlook). Is it possible to set up a
system whereby all the machines can view the same inbox, outbox, and saved
folders (stored just on a single machine), and that changes made by one user
(e.g. marking an email as 'read') are reflected on everyone's screens?
Ideally all machines would be viewing the folders simultaneously, but even
non-simultaneously would be an improvement on the present.

The system would have to deal with (comparatively) large volumes of email -
several folders have tens of thousands emails and we receive & send hundreds
(or more) of genuine emails each day.

Thanks,

Julz

P.S. This question is being cross-posted in the 'teamfolders' Outlook group,
in case it is relevant there.

 

[Milly Staples [MVP - Outlook]]

No, Outlook requires single access for read/write purposes. So it does not
share. You do not say if you have an Exchange server in the picture. If
you do, then post back what version as Exchange greatly expands your options
for having a common mailbox.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After searching google.groups.com and finding no answer, Julz asked:

| I'm in an office with 5 networked computers. all incoming/outgoing
| mail uses the same address (POP3 account). A single machine running
| Outlook Express is used by all of us, in rotation, for email. This is
| inconvenient and inefficient!
|
| We all have Office (and can install Outlook). Is it possible to set
| up a system whereby all the machines can view the same inbox, outbox,
| and saved folders (stored just on a single machine), and that changes
| made by one user (e.g. marking an email as 'read') are reflected on
| everyone's screens? Ideally all machines would be viewing the folders
| simultaneously, but even non-simultaneously would be an improvement
| on the present.
|
| The system would have to deal with (comparatively) large volumes of
| email - several folders have tens of thousands emails and we receive
| & send hundreds (or more) of genuine emails each day.
|
| Thanks,
|
| Julz
|
| P.S. This question is being cross-posted in the 'teamfolders' Outlook
| group, in case it is relevant there.

 

[Julz]

At the moment we do not have Exchange server at all. I know nothing about
it. How big an undertaking is it to install it, and would it need a
dedicated machine?

Thanks,

J