Public folders

[bubba]

I am having trouble with posting in "public folders". I am assuming
when I post a message in a folder it should be sent, or some type of
notification should be sent to the recipients of that message. That is
not happening. I have groups set up as recipients of certain folders
and when the message is created and the group picked the message is
then posted. However,nobody in ther group receivers a notification.

 

[Sue Mosher [MVP-Outlook]]

No, a post in a folder (New | Post in This Folder) is just an item in that folder. It is not a message and has no recipients.

Folders also do not have recipients, although folders with rules and/or moderation set up for them can send notifications.

Maybe you should provide more details about exactly what you're trying to do and how you have your folder set up.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[bubba]

Thank you for your quick reply. I have set up numerous folders that
apply to certain groups within our organization. Groups such as CAD
Committee, Associate Meeting Group and so on. What I would like to have
happen is if the minutes of these group meetings are posted or any
other info that members of these groups are notified that something has
been posted. Unfortunately not everyone is vigilant in checking these
folders. I have group email accounts set up to accomodate each folder.
It seems as if a rule has to be created? If so, does that rule require
setting up at each work station? I would prefer to do all this from the
admin work station. Thank you

 

[Sue Mosher [MVP-Outlook]]

Take a look at the Folder Assistant options on the Properties dialog for the form. YOu can use a Folder Assistant rule to forward newly posted items to one or more recipients.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[bubba]

Okay, I'm going to play dumb. When I want to post a new email to the
CAD Committee public folder I just right click on the folder and pick
the "New post in this folder" option. I do not use a form or template.
So where does Folder Assistant come into the picture?

 

[Sue Mosher [MVP-Outlook]]

Folder Assistant is like the Rules Wizard, only for public folders. You'll find it on the Properties dialog of any public folder that you have owner rights over.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[bubba]

Thank you. I am now good to go!