Pasting text with Style Conflicts - Word 2007

[Angie M.]

I have a long document (150 pages), I have used the heading styles to format
all numbered paragraphs and other styles to format non-numbered paragraphs.
I have to paste in several other documents as Exhibits to this main
agreement. These exhibits are also formatted using Heading styles for all
numbered paragraphs and other styles to format non-numbered paragraphs.
Problem is, all the style names are the same, but the look of the formatting
is different between the main agreement and the exhibits. For example the
exhibits, while the Heading 1-5 styles have been used, the look and type of
numbers and indenting stored in the styles are different from the main
agreement. When I paste in the exhibits they must stay the way they are, the
numbering and formatting cannot conform to the main agreement. I've tried
several hours of messing with the paste options, Smart Style Behavior
(whatever that is) and various other techniques. We will have many of these
same document combining situations so I must come up with a procedure the
entire office can use to assemble these docs. Any ideas?? Many thanks.

 

[Doug Robbins - Word MVP]

The easiest thing to do would be to convert the individual documents to .pdf
files and then combine the pdf files into one pdf file.

--
Hope this helps.

Please reply to the newsgroup unless you wish to avail yourself of my
services on a paid consulting basis.

Doug Robbins - Word MVP, originally posted via msnews.microsoft.com

 

[Angie M.]

Hi Doug, thanks for your help.

Yes, we thought of that and begged the client to accept PDF, but they insist
that everything be in Word format.

Back to the drawing board. How can I deal with this in Word? Thanks for
any help.

 

[Stefan Blom]

Recreate the styles in the various documents, making sure that they have
different names. Depending on how many documents you are dealing with, this
might be a time-consuming task. :-(

 

[Dave E]

How about if you rename the styles in the second document before you merge
the two.

Heading1 --> Heading1a
Heading2 --> Heading2a
etc.

 

[Stefan Blom]

Note that you cannot rename built-in styles; renaming will only create style
name aliases, which wouldn't be helpful in this case.

 

[Peter T. Daniels]

How about, in the exhibits, replacing Headings 1-5 with Headings 5-9
respectively? (Format 9 the same as 5, and do a global Find/Replace,
and so one going backward so that #5 isn't doing two things at once.)
You might then have to do a New Multi-Level List to associate the
outline numbering with this set of headings.

 

[Stefan Blom]

That *might* work, depending on how many different documents need to be
merged. Are there sufficiently many heading levels available?

--
Stefan Blom
Microsoft Word MVP



How about, in the exhibits, replacing Headings 1-5 with Headings 5-9
respectively? (Format 9 the same as 5, and do a global Find/Replace,
and so one going backward so that #5 isn't doing two things at once.)
You might then have to do a New Multi-Level List to associate the
outline numbering with this set of headings.

 

[Peter T. Daniels]

She didn't say how many headings are used in the main document. But if
there are more than 4, it's pretty hard to follow anyway ...

 

[Stefan Blom]

True.

--
Stefan Blom
Microsoft Word MVP



She didn't say how many headings are used in the main document. But if
there are more than 4, it's pretty hard to follow anyway ...