How to link a comment on slide to specific text on same slide

[Guest]

I want to make sure the comment moves with the text on the slide sot aht it
is always next to the appropriate text it is providing a comment for.

 

[Steve Rindsberg]

I want to make sure the comment moves with the text on the slide sot aht it
is always next to the appropriate text it is providing a comment for.

Which version of PowerPoint?

In 2000 and previous versions, you can select both the comment and the text box
and group them. They'll stay together from then on. You can't group Title and
Body Text placeholders, so the text would have to be in a regular text box.

In 2002 and later, you can't group comments with other shapes.

There's an inexpensive addin that lets you create 2000-style comments in all
versions, though; you can create them in PPT 2003, for example, and still
group them with text.

See http://starterset.pptools.com

The basic Starter Set addin is free; for this, you'd need the Starter Set Plus
upgrade.

 

[Guest]

Steve,

Thanks... I saw your name on quite a few response you seem to know quite a
bit. So to confirm, I have created my slides in Powerpiunt 2003. With that
tool you are mentionning I should be able to link Text and comments?

Thanks again,

Françoise

 

[Steve Rindsberg]

Steve,

Thanks... I saw your name on quite a few response you seem to know quite a
bit.

Or I'm a good actor. ;-)

So to confirm, I have created my slides in Powerpiunt 2003. With that
tool you are mentionning I should be able to link Text and comments?

Yes, so long as it's not placeholder text (ie, if it doesn't appear in the outline
view, you're good to go).

It'll also convert your existing PPT2003 comments into old-style ones, so you don't
have to retype them all, by the way.

 

[Guest]

Steve,

The text I want to link to is in the Text Box (the one that says "click to
add text" when you create a new slide. That text shows up in the Outline
view of course .... From what you are saying it may not work?? How do you
create text that is not in a "placeholder" not sure I get it ...

To be more specific on what I am trying to do, I have bullet points in my
text box and with an easy mouse over I'd like to provide explanations in case
it is needed. This presentation is to be used and filled by many diffrent
people and we want to give them instructions. The Notes box below is way to
cumbersome and unpractical. If what you initially suggested does not work,
do you have any other suggestion?

Thanks,

Françoise

 

[Steve Rindsberg]

Steve,

The text I want to link to is in the Text Box (the one that says "click to
add text" when you create a new slide. That text shows up in the Outline
view of course .... From what you are saying it may not work??

Afraid not. That's a "placeholder" and PowerPoint won't allow them to be
grouped with other shapes.

How do you
create text that is not in a "placeholder" not sure I get it ...

You'd use the Text Box tool from the drawing toolbar. But these text boxes
don't work exactly the same as placeholder text boxes, and are a special
nuisance when it comes to bullets.

Might be more trouble than it's worth, especially since once the text box is
grouped with another shape, editing it is a bit different than editing normal
text boxes.

To be more specific on what I am trying to do, I have bullet points in my
text box and with an easy mouse over I'd like to provide explanations in case
it is needed. This presentation is to be used and filled by many diffrent
people and we want to give them instructions. The Notes box below is way to
cumbersome and unpractical. If what you initially suggested does not work,
do you have any other suggestion?

Well, the thing is that a mouseover action won't help you if the user is editing
the presentation. Mouseovers only work in slide show view, where you can't edit
the presentation.

Your best bet may be just to put the comments where they need to go and figure
that if somebody moves them, they'll at least remember THAT they moved them.

Thanks,

Françoise

Steve,

Thanks... I saw your name on quite a few response you seem to know quite a
bit.

Or I'm a good actor. ;-)

So to confirm, I have created my slides in Powerpiunt 2003. With that
tool you are mentionning I should be able to link Text and comments?

Yes, so long as it's not placeholder text (ie, if it doesn't appear in the outline
view, you're good to go).

It'll also convert your existing PPT2003 comments into old-style ones, so you don't
have to retype them all, by the way.

Thanks again,

Françoise

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