Document Analysis

[Guest]

Using Word 2003, is there a way to get a count of the number of heading
styles used in a long and complex formatted document? Ideally, I would like
to get the number of times a Heading 1 style is used, Heading 2, etc. and
the total number of styled paragraphs.

TIA.

 

[Shauna Kelly]

Hi

Every paragraph has a paragraph style. So the number of 'styled paragraphs'
equals the number of paragraphs in the document. And you can get that at
File > Properties on the Statistics tab.

To see the number of paragraphs with (eg) Heading 1 style attached, at Tools

Options > Edit tick the "Keep track of formatting" box. Then, Format >

Styles and Formatting. In the Styles and Formatting task pane, right-click a
style to read how often it is used.

By the way, you can get quite a bit of other information at Help > About
Microsoft Word > System Information. Wait, then double-click "Office 2003
Applications" and then "Microsoft Office Word 2003".

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Guest]

Thank you. Shauna.

Hi

Every paragraph has a paragraph style. So the number of 'styled paragraphs'
equals the number of paragraphs in the document. And you can get that at
File > Properties on the Statistics tab.

To see the number of paragraphs with (eg) Heading 1 style attached, at Tools
Styles and Formatting. In the Styles and Formatting task pane, right-click a
style to read how often it is used.

By the way, you can get quite a bit of other information at Help > About
Microsoft Word > System Information. Wait, then double-click "Office 2003
Applications" and then "Microsoft Office Word 2003".

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word