Captions - Automatically insert character after numbered label?


W

wildetudor

Hello there,

I have many images in my document which need captioning, and I would like to
be able to automate an operation which up until now I have had to do
manually: insert a punctuation mark after the text that is automatically
added by word (i.e. label and number).

So I would like, for instance, when I add a new caption, the automatic text
to not just be "Figure 1", but have a colon and a space added after it -
"Figure 1: ".

I know you can customise labels, and also the way the numbering is done, but
I haven't found a way of customising what comes after. Perhaps it can be done
using a macro (which I have very little knowledge of)?

Thanks for any help.
 
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F

finalword

You could setup an Outline numbering scheme to do this. I would suggest
using the Heading styles, since the styles are already available in Word, but
you can use any style you create.

Point to Heading 1 and choose Modify
Select Format button at the bottom
Select Numbering
Click the Outline Numbering Tab
Select one of the numbering boxes and then Click Custom
Make sure Level 1 is selected
Add your text before the number and after the number
Change the number type
Click the MORE button
Set the Follow number with to a Space
Set Link to Style to Heading 1 (or your style)
Ok your way out of the box

You can apply it by styling the blank line below your picture as Heading 1
 
W

wildetudor

Hi, thanks for your suggestion. However, this is not quite what I had in
mind. I would like my captions to be regular Word captions (so they appear in
the cross-references list under Captions), rather than normal text formatted
with a custom style.

While I'm on the topic, there's also another issue I have with captions:
whenever I format the alignment of a picture to be Square (which works best
for me most of the time), captions get inserted as text boxes, which are a
whole other type of object, not to mention more awkward to manipulate than a
regular caption. Therefore at the moment, I have to format my pictures'
alignment as In Line With Text, so as to not trigger this behaviour.
 
F

finalword

I was able to type a colon after the number and have it appear in the
document, though any extra spaces seem to be removed.

As far as the caption appearing in a text box when you chose Square. That
makes sense. The graphic is floating at that point and in order to have the
caption follow it the caption would need to float as well, so they put it in
a text box. I always recommend placing Graphics In Line With Text. You have
a bit more fine control this way and can always place the graphic in a table
if you need the text to wrap to one side or another.
 
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