Address Book

[Tita Fouts]

ISSUE 1
We are trying to organize our address book to show last
name first, first name last but we can not do so. We have
changed our Display name, File as, and Full name in hopes
of doing this but it does not do it for us. Please,
please help....

ISSUE 2
Also, when we enter a fax number in our contacts, our
address book, will now show two addresses, one for e-mail
one with fax, we do not want the fax one to show up. We
do not fax from our pc's. Please, please help with this
one too....

 

[Russ Valentine [MVP-Outlook]]

Post your Outlook version if you have a question. Each is different and we
can't read minds.

 

[Tita Fouts]

My Outlook is version 2003.

-----Original Message-----
Post your Outlook version if you have a question. Each is different and we
can't read minds.
--
Russ Valentine
[MVP-Outlook]

ISSUE 1
We are trying to organize our address book to show last
name first, first name last but we can not do so. We have
changed our Display name, File as, and Full name in hopes
of doing this but it does not do it for us. Please,
please help....

ISSUE 2
Also, when we enter a fax number in our contacts, our
address book, will now show two addresses, one for e- mail
one with fax, we do not want the fax one to show up. We
do not fax from our pc's. Please, please help with this
one too....

.

 

[Russ Valentine [MVP-Outlook]]

Go to Tools > E-mail accounts > View or change existing directories or
address books > Outlook Address Book > Change. > Set your sort order there

The standard behavior for the Outlook Address book is to display all
electronic addresses (both fax and e-mail). That behavior cannot be changed.
The only way to prevent the display of fax numbers is to store them in a
different field or to disguise them (e.g., precede them with an alpha
character) so that Outlook won't recognize them as phone numbers.
There are also a number of utilities available that can do this for you
automatically. Some are listed here:
http://www.slipstick.com/contacts/nofax.htm



--
Russ Valentine
[MVP-Outlook]

My Outlook is version 2003.

-----Original Message-----
Post your Outlook version if you have a question. Each is different and we
can't read minds.
--
Russ Valentine
[MVP-Outlook]

ISSUE 1
We are trying to organize our address book to show last
name first, first name last but we can not do so. We have
changed our Display name, File as, and Full name in hopes
of doing this but it does not do it for us. Please,
please help....

ISSUE 2
Also, when we enter a fax number in our contacts, our
address book, will now show two addresses, one for e- mail
one with fax, we do not want the fax one to show up. We
do not fax from our pc's. Please, please help with this
one too....

.