Word 2003 - Printer margins affecting pagination...

[Howard Cross]

This has me stumped...

System: Motion M1200 TabletPC, Windows XP Pro Tablet Edition, Office Pro
2003, and a HP 4550 LaserJet for the office and a Canon i70 inkjet for use
at the client's facility.

Printable area appears to be forcing document to repaginate. Document
margins are set at .8 inches (left & right). Page size is 8.5x11 portrait.
What is the true printable area for text documents? The Canon literature
indicates that the printable area is 8.5 x 11. This does not appear to be
the case.

The document prints properly when printed on my LaserJet and the i70
squeezes my document margins making the cells used in tables used on forms
smaller. This forces the text in those cells to occupy multiple lines. Is
there a known problem with the printer driver reducing the printable area?

Any ideas and suggestions are greatly appreciated, TIA!

 

[Terry]

Hello Howard,
I never mess with the printer's margins; I set mine up
when I open a new document by doing this. I go to my
taskbar and click on file, I then click on "Page Setup"
(Should show up right next to print and print preview). It
is there I set the documents printable area. I use one-
inch (1.0") top and bottom, 3/4" (.75") left side so I
have room to punch holes and 1/2" (.50") right side. I
have used several types of printers and all of them print
my documents just fine.
Terry

 

[Howard Cross]

Thanks Terry! Normally, I don't have a problem either.

Looking at the situation a little differently... I have set each printer as
the default and examined the documents superficially. I observed something
that causes me to believe that the printable area may not be affecting the
document.

What I have observed is that in the Table Properties the preferred width for
the offending column/cell is 1.81. Each row on the form is an individual
table. Regardless of the printer driver selected, it remains 1.81. The font
is 10 pt. Arial. The offending cell is #3 of 4 across 1 line of a form. When
the HP LaserJet printer is set to default the text contained in the cell
occupies a single line. When the Canon i70 printer is set to default, the
text contained in the same cell occupies two lines. The font appears to
remain the same.

I can't think of anything else to look at... What's going on? The margins
aren't changing, the font is not changing, cell does not appear to be
changing, but the contents of several cells on the form expands to occupy
multiple lines with the i70 driver vs. the LaserJet driver. Ideas?

 

[Guest]

Howard

One thing you might check (if you haven't already) in the Table Properties are the Options that allow for automatic re-sizing of the cell contents -- this should probably be checked for a document that will be printed to two different printers. Another thought was the alignment of the Table itself -- is it Centered on the page, right-aligned or left-aligned? That might make a slight difference in how the different printers line it up inside their default printable area

alice


----- Howard Cross wrote: ----

Thanks Terry! Normally, I don't have a problem either

Looking at the situation a little differently... I have set each printer a
the default and examined the documents superficially. I observed somethin
that causes me to believe that the printable area may not be affecting th
document

What I have observed is that in the Table Properties the preferred width fo
the offending column/cell is 1.81. Each row on the form is an individua
table. Regardless of the printer driver selected, it remains 1.81. The fon
is 10 pt. Arial. The offending cell is #3 of 4 across 1 line of a form. Whe
the HP LaserJet printer is set to default the text contained in the cel
occupies a single line. When the Canon i70 printer is set to default, th
text contained in the same cell occupies two lines. The font appears t
remain the same

I can't think of anything else to look at... What's going on? The margin
aren't changing, the font is not changing, cell does not appear to b
changing, but the contents of several cells on the form expands to occup
multiple lines with the i70 driver vs. the LaserJet driver. Ideas

 

[Howard Cross]

Hi Alice! Thanks for the tips... The alignment didn't make any difference. I
turned on the table options to automatically resize to fit contents and that
didn't help. In cell options, I checked fit text and that made it work. It
sure seems like a kluge.

There has not been any response to this from Canon. Thanks again!

--
howard

Howard,

One thing you might check (if you haven't already) in the Table Properties

are the Options that allow for automatic re-sizing of the cell contents --
this should probably be checked for a document that will be printed to two
different printers. Another thought was the alignment of the Table
itself -- is it Centered on the page, right-aligned or left-aligned? That
might make a slight difference in how the different printers line it up
inside their default printable area?

 

[Graham Mayor]

Word is tied irrevocably to the current printer driver. It will only format
a document in the way that the driver allows. Documents are not
transportable between platforms if the formatting is to remain the same.
Your problems here appear to be dictated by the different drivers.

--
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Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site www.mvps.org/word
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[Howard Cross]

Thanks Graham, I've come to the same conclusion. It's a little frustrating
but I just have to remember it. Unfortunately, I didn't create the report
template. My client did. What can I say? I guess that as long as it prints
without any problems in their off everything's fine.

I do appreciate the feedback. Hopefully, Canon will figure it out and offer
an updated driver. Haven't heard a word from them even after escalating the
concern in their customer service system. It's a good thing I don't have a
problem with the printer. I can honestly say that I've received better
customer service from HP. Go figure....

 

[Graham Mayor]

An answer would be to ensure that you have the client's printer driver
available and active when you are working on that file.

--
<>>< ><<> ><<> <>>< ><<> <>>< <>><
Graham Mayor - Word MVP

My web site www.gmayor.com
Word MVP web site www.mvps.org/word
<>>< ><<> ><<> <>>< ><<> <>>< <>><