Sharing Contacts

[Zack]

We are using Exchange 2003 and Outlook 2003. I have 3 Contacts books. I've
shared them with a collegue of mine by right-clicking on the Contacts books
and selecting "Sharing...". He's opened my Mailbox that I've shared and is
able to see the Contacts books. However, when he clicks on the "Address
book" icon, he doesn't see the shared Contacts books. Is there something we
are missing and is there another way for him to be able to see the the
contacts I have, when he clicks on the "Address book" icon, without using
Public folders.

 

[Roady [MVP]]

Rightclick the Contacts folder you want to add-> Properties-> tab Outlook
Address Book-> check the option

 

[Zack]

It is checked on my side, and the option doesn't exist on his side. I have
no trouble seeing it in my address book, but he is not able to see it as an
entry when he clicks on his "Address Book" icon.

Thanks.

 

[Sue Mosher [MVP-Outlook]]

The process of adding another user's Contacts folder to your own address book display is somewhat involved. You will need to be able to create -- at least temporarily -- an Outlook profile that opens another user's mailbox as the primary mailbox. Proceed with these steps while logged in under your own Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's mailbox, not your own. If you are using Outlook 2003, do not select the option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure that it's set to display in the Outlook Address Book and give it a display name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step 1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Judy Gleeson \(MVP Outlook\)]

As an alternative....... how about you Categorise instead of making many
folder.


I hope this helps you at least a little bit!

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au


"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)
The process of adding another user's Contacts folder to your own address
book display is somewhat involved. You will need to be able to create -- at
least temporarily -- an Outlook profile that opens another user's mailbox as
the primary mailbox. Proceed with these steps while logged in under your own
Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's
mailbox, not your own. If you are using Outlook 2003, do not select the
option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure
that it's set to display in the Outlook Address Book and give it a display
name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step
1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange
Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook
Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings
for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Zack]

This worked very well.
Is there any way to do this in large scale. Is it possible for me to share
my contacts with everyone in the company (500 users) without using Public
folders?

Thanks.


The process of adding another user's Contacts folder to your own address
book display is somewhat involved. You will need to be able to create -- at
least temporarily -- an Outlook profile that opens another user's mailbox as
the primary mailbox. Proceed with these steps while logged in under your own
Windows account, not the other user's:

1. Create an Outlook profile that connects directly to the other user's
mailbox, not your own. If you are using Outlook 2003, do not select the
option to use Cached Exchange mode. Start Outlook with that profile.

2. On the Properties dialog for the other user's Contacts folder, make sure
that it's set to display in the Outlook Address Book and give it a display
name other than contacts, such as Joe's Contacts.

3. Close Outlook.

4. In Control Panel | Mail, edit the *same profile* (i.e. the one from Step
1) to change the mailbox from the other user's to your own.

5. Still working with the same profile, on the Advanced tab of the Exchange
Server service, add the other user's mailbox as a secondary mailbox.

6. Restart Outlook, and you should see the Joe's Contacts in your Outlook
Address Book as well as your own Contacts folder.

7. (Optional) If you are using Outlook 2003, you can now change the settings
for your Exchange account to use Cached Exchange mode.

Note that Outlook 2007 does not support this procedure.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Judy Gleeson \(MVP Outlook\)]

Exactly the way Sue's already shown you.

Public Folders are designed for this use. Why don't you want to use them?
You can lock down the permissions etc.

Judy Gleeson
MVP Outlook
Outlook trainer and author of Productiv_IT with Outlook
www.acorntraining.com.au


"I not only use all the brains I have, but all I can borrow." (Woodrow
Wilson)

 

[Chris Barnes]

Note that Outlook 2007 does not support this procedure.

As someone who is still running OL2000 because it is the last version to use Net
Folders (my wife and I share our calendar and contacts without using Exchange),
is there any sort of sharing abilities in OL2007 I might be interested in?


Note: 2 different computers, not in the same network (just access to the Internet).

 

[Sue Mosher [MVP-Outlook]]

For contacts, no. For calendars, yes.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers