Search Contacts for Fax Number

[jason]

Does anyone know how to or can you search Outlook 2007 for an individual fax
number? I have a massive fax distrobution list that was built by someone else
and I need to remove several of the fax numbers.

thanks,

jf

 

[Russ Valentine]

Which of Outlook's search functions did you try? You can't use Instant
Search for fax fields. Try Advanced Find...
All bets are off with a DL, however. I can't think of an idea worse than
creating a large DL of fax numbers. Someone didn't know how Outlook works.

 

[Roady [MVP]]

You can search fax numbers as well with Instant Search. In the Instant
Search field type;
businessfax:0123456789
(of course replace the number with the real fax number)

But you're correct; it won't help you if they are contained in a DL.

 

[Russ Valentine]

Instant Search doesn't work here, even with that format.

 

[Roady [MVP]]

It works for me but it is quite picky in the notation. It has to be exactly
as entered in Outlook and if it contains spaces, you'll have to put it
between quotes. So for a specific Dutch fax number that I have, I have to
type;
businessfax:"+31 123456789"

If I do that, I get the exact match for that person. If I leave out the
businessfax: part, I don't get any results at all so by default Instant
Search does not include that field when searching.

 

[Russ Valentine]

If I just type in businessfax my hits are restricted to 0.

 

[Roady [MVP]]

Correct, because you didn't specify a query then ;-)

 

[Russ Valentine]

Still fails even with the query defined precisely to match the field.

 

[Roady [MVP]]

There must be something broken on your side then. It works here in various
configurations of Outlook 2007 and Outlook 2010 from Windows XP to Windows
7.

Does a Birthday search work correctly for you on your Contacts? For
instance, to return all contacts who were born in 1981 type;
birthday:1981

 

[Russ Valentine]

When has Instant Search not been broken? I know the drills. Index has been
recreated. Index is up to date.
I'm staying with Advanced Find until they find the cure for Instant Find's
schizophrenia. That's why I posted the answer I did.