Rule to copy mail from additional accounts

[Throw]

G'day everyone

I have my own e-mail account on my company's server, but I also have
read/write access to a few other mailboxes. It has become important
that I make informal backups of the mails in those other accounts. I
created a rule that all incoming mails from that other account is
automatically copied into a backup folder on my hard drive... but even
if I create this rule while my focus or cursor is on the other account,
Outlook 2000 only executes the rule on my own personal account. Is
there a way to force Outlook to execute a copymail rule on all accounts
that the user has read access to?

For example, my account is (e-mail address removed) and I have read/write access
to (e-mail address removed). I want all incoming mails in (e-mail address removed) to be
copied to a personal folder on my hard disk, but at the moment Outlook
only applies the rule to incoming mails in foo@domain.

Thanks for your consideration
Samuel (aka leuce, voetleuce, throw)

 

[Sue Mosher [MVP-Outlook]]

No, you can't create rules that run on other people's Exchange mailboxes from your own Outlook login. You would have to log in with a profile that shows just their mailbox. And even then, you wouldn't be able to create a rule to "copy to backup folder on hard drive," because that would be a client-side rule, running only when you're logged into that other user's mailbox, not your own.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Throw]

No, you can't create rules that run on other people's Exchange mailboxes
from your own Outlook login. You would have to log in with a profile that
shows just their mailbox. And even then, you wouldn't be able to create a
rule to "copy to backup folder on hard drive," because that would be a
client-side rule, running only when you're logged into that other user's
mailbox, not your own.

I'm sorry to hear that. Can you advise me of any other solution?

I'll let you in on my situation: We are a number of people all working
for the same company, and we all have read/write access to this one
mailbox to which clients send most of their files. We get about 30-50
mails per day on that mailbox. Sadly, not all of those with mailbox
access are what you might call "computer literate" and it has happened
on occasion that they accidently delete all mails from the common
mailbox. Some of these people have senior positions in the company, so
we can't simply deny them write access (they would be offended if we do
that). But we'd like to have a way to back up all mails in that common
account the moment the mails arrive, or then at least once an hour or
so.

Can you think of any way that this can be done?

 

[Sue Mosher [MVP-Outlook]]

You could deny the careless users delete access on that folder and allow only more careful users to delete the messages.

You could also consider having a rule on that mailbox to forward (not move) all incoming items to a public folder as a backup. That would be a rule that would run on the server.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers