How to run rules on secondary account?


H

h7qvnk7q001

I have a secondary email account. Both primary and secondary accounts
are on the same Exchange server. I use Outlook 2003. I access the inbox
of the secondary account from my primary account's profile by opening
it as File / Open / Other Users Folder.

The secondary mailbox appears in the bottom of my "all Mail Folders"
tree, and new messages show up as expected.

However, rules do not run on this secondary inbox. I have a number of
on-arrival rules to sort the incoming mail in the secondary account.

How can I configure Outlook so on-arrival rules will run on both the
primary and secondary accounts? I have configured the secondary account
to get around the 32K limit on rules, so forwarding the secondary
account to the primary is not a solution.
 
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S

Sue Mosher [MVP-Outlook]

Create the rules with a second Outlook profile that logs directly into that mailbox. Note that only server-based rules will run.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
H

h7qvnk7q001

Sue,

I did create a second profile with separate rules. But Outlook only
supports one profile at a time. I have to exit and restart Outlook in
the other profile, run the rules, exit and restart Outlook back to my
main profile.

I don't know how to configure that second profile to "log directly into
that mailbox" as you suggest.

Is that the way to run the secondary account rules while Outlook is in
the primary profile and the secondary inbox is opened? Please point me
to a few more details on how that is accomplished. Thanks!
 
S

Sue Mosher [MVP-Outlook]

Step-by-step:

1) Shut down Outlook.

2) Restart Outlook using a second mail profile that connects directly to the other mailbox.

3) Create your rules, remembering that only server-based rules will work in your scenario. See http://www.slipstick.com/rules/serverbased.htm

4) Shut down Outlook.

5) Restart Outlook with your usual personal mail profile.

The rules you created in Step #3 will continue to be applied, by the server.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
H

h7qvnk7q001

After reviewing the slipstick article, I think this could be a problem.
All of my rules move messages from the inbox to a Local Folder. So I
don't think they can be server rules.

Are there any other ways to accomplish this?
 
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S

Sue Mosher [MVP-Outlook]

There's nothing built into Outlook that would do that. VBA code would be a possibility, though.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers
 
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