Receiving email addressed to others

[Guest]

I realize this is probably not an Outlook issue but wondering if someone here
can help with this. Mail server is at ISP; boss is running Outlook 2002. He
repeatedly gets email addressed to one of 3 other employees. His address is
referenced by X-Rcpt-To field. What is this, what causes this and is there
any way to block these from his Inbox? Can't find rule for when "not in To or
CC field". Mail actually reads as addressed to someone else, have to check
header to find his email addr. Emailed ISP help twice regarding this but no
response.Thanks.

 

[F.H. Muffman]

I realize this is probably not an Outlook issue but wondering if someone
here
can help with this. Mail server is at ISP; boss is running Outlook 2002.
He
repeatedly gets email addressed to one of 3 other employees. His address
is
referenced by X-Rcpt-To field. What is this, what causes this and is there
any way to block these from his Inbox? Can't find rule for when "not in To
or
CC field". Mail actually reads as addressed to someone else, have to check
header to find his email addr. Emailed ISP help twice regarding this but
no
response.Thanks.

Is it real mail? Is there any possibility that he's being BCC'd on
messages? Have you contacted the original sender to see if they are BCC'ing
the boss?

The X-RCPT-To field indicates that when the message was delivered to the
ISP, his address was used in a MAIL TO command.

 

[Guest]

They are all spam messages, forgot to mention that, sorry. ISP's spam
filtering leaves much to be desired, which is why we will be making changes
at some point. Weird part is that he is the only one this happens to, and it
is always the same 3 other employee's mail that shows up. I have checked mail
acct settings for both boss and other 3 employees, nothing in there that
would cause this that I can see.

 

[Guest]

They are all spam messages, sorry, forgot to mention that. ISP's spam
filtering leaves much to be desired, which is why we will be making changes.
Weird part is that it he is the only one with this problem, and this mail is
always addressed to one of only 3 other employees. I have checked mail acct
settings locally and at ISP for both boss and 3 others, cannot see anything
out of the ordinary.

 

[F.H. Muffman]

They are all spam messages, sorry, forgot to mention that. ISP's spam
filtering leaves much to be desired, which is why we will be making
changes. Weird part is that it he is the only one with this problem,
and this mail is always addressed to one of only 3 other employees. I
have checked mail acct settings locally and at ISP for both boss and
3 others, cannot see anything out of the ordinary.

Is it *only* spam messages? If it's only spam messages, you've never seen
spam come in without your name on the To or CC line? I would probably first
check all three machines for viruses/spybot type stuff with up to date
definition files, but, it doesn't sound like these messages are actually to
the coworker, but are actually to the boss. The coworkers address is just
put in the header of the message.

There are two parts to an SMTP conversation/message. First is the envelope.
That's the part of the conversation between two machines where a 'client'
machine tells a 'server' machine 'Here, this message is for ADDRESS A and
from ADDRESS B.' The header of that message, the part you see when looking
at the internet headers, does not necessarily need to match up. In fact,
some server, somewhere, is adding that X-RCPT-To header to show that this
message was sent to that address.

You may also want to investigate the purchase of a spam filter for outlook
if the built in filters aren't working good enough.