Rearranging Text within a Document

[Guest]

Some reports I'm asked to update have figures (pictures, circle & arrows,
captions, etc.) that are referred in the body of the report. If you a reader
of the report wants to what one of the figures looks like up close, a link is
used to connect the reader to an Intranet site.

The report will contain a list of figures and a relevant caption (usually,
but not always, the same caption is used for both). What I would like to
know is if it is possible to link the Figure numbers such that if I shuffle
the order of the Figures, the corresponding Figure Number is automatically
corrected, along with the reference to that figure in the body of the text.
For example, I might have a paragraph that references Figures 4, 5 & 6,
followed by a paragraph that references Figures 7 & 8. If I decide to switch
those paragraphs for clarity, I have to go in manually and renumber the
figure references and the Figure Captions. I can deal with physically
re-ordering the Figures, but getting the number to sync up is sometimes not
done correctly.

Thanks in advance.

 

[Suzanne S. Barnhill]

If you have used Insert | Caption to label the figures, then the numbers
will be SEQ fields that, while they will not renumber entirely
automatically, will be renumbered when you update fields by printing,
switching to Print Preview, or pressing F9.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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