pst

[darren.demay]

We are moving to Exchange/Outlook from GroupWise in the near future, so
I am inexperienced with Outlook. We have a salesperson at our company
that has a pst file from his home account. The President of our company
wants to be able to view the e-mails in this file. He has Outlook 2003
on his PC, but no profiles setup yet. Can he view these e-mails? Does
security (user name and password) get stored in the pst to prevent
anyone from opening them?

Any help would be appreciated.

 

[Sue Mosher [MVP-Outlook]]

Here the analogy to a Word document would work well. The president can't see the salesperson's Word document or Excel spreadsheet on that home computer, can he? He can't see the data in the .pst file for the same reason: It's a local file on a computer not on the network.

It would be up to the user to password-protect the .pst file, but it's weak protection at best.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Oliver Vukovics]

Dear Daren,

he can not view the emails in the same time. He could view and open the PST
file if the sales man is on travel and his Outlook is closed. He could also
view/share the PST files with 3rd party tools:

On the Microsoft Office Marketplace site is a list of third-party messaging
tools:
http://office.microsoft.com/en-us/marketplace/CE010719621033.aspx

and a list of a list of third-party sharing tools is also on this site:
http://www.slipstick.com/outlook/share.htm

Does
security (user name and password) get stored in the pst to prevent
anyone from opening them?

Normaly yes, but with freeware like "Password recovery tools for Outlook" it
is not a problem to crack the PST password. Passwords are save as long how
you know where you get the crack tools. ;-)

--
Oliver Vukovics
Share Outlook PST files without Exchange: Public ShareFolder
Share your contacts, calendars or e-mails
http://www.publicshareware.com

 

[DoubleD]

The salesperson actually has the pst file on a cd. I read that the file
would have to be copied to hard drive before it can be accessed,
because Outlook needs to be able to write to the database is how I
think they put it. So if we take the pst file and put it somewhere the
president can access it, could he open it?

Thanks for your help.

 

[DoubleD]

Thanks for the explanation. I appreciate it.