Page X of Y - NumPages/Section pages

[Guest]

Hello:

How do I replace the NumPages field with a
SectionPages field in a Word document footer so that the pages in a section
are calculated currectly. For example, my document currently has 9 pages - 1
page in section 1 and 8 pages in section 2. However, the footer for the first
page in section 2 is Page 1 of 9 and the last page is Page 8 of 9. I want the
footer of the first page to be Page 1 of 8 and the footer of the last page
should be Page 8 of 8.

Thanks,

Jade.

 

[Daiya Mitchell]

View | Header/Footer. Hit Alt-F9 to toggle field codes. Where it says
NUMPAGES, change that to SectionPages (be sure not to delete any field
braces {}). Alt-F9 to return field codes to showing field results.

 

[Guest]

Jade:

Here's an example from the Word Help for the term "sectionpages."

"To print text such as "Page 4 of 29" on each page of a document you've
divided into sections, insert the following fields and text in the header or
footer:

Page { PAGE } of { SECTIONPAGES }"

If you open your footer and toggle the page number to view the field codes
(right-click on the page number and click Toggle Field Codes) you'll see that
the page number is created with fields. You just have to change the NUMPAGES
field to a SECTIONPAGES field.

You can type the text within the curly brackets to change the field name.
(For future reference, you can not, however, just type curly brackets to
insert a field. You have to press Ctrl+F9 or use the Insert > Field command.)

Bear

 

[Guest]

Hello:

I just figured it out. I read another posting that Jay Freedamn responded to
and saw that you have to hit Alt + F9 and then change the NumPages to Section
Pages - i.e Page { PAGE } of {
SECTIONPAGES \* MERGEFORMAT }
Thanks,
Jade.

 

[Guest]

Thanks Daiya. Any idea what \* Mergeformat does?

View | Header/Footer. Hit Alt-F9 to toggle field codes. Where it says
NUMPAGES, change that to SectionPages (be sure not to delete any field
braces {}). Alt-F9 to return field codes to showing field results.

 

[Guest]

Thanks Bear.
I noticed that you did not mention the \*Mergeformat. Do you know what it
does.
Thanks,
Jade.

 

[Guest]

Jade:

The fields in your document can be updated manually (by pressing F9) or
automatically (e.g. when you have Tools > Options > Print > Update Fields
checked).

MERGEFORMAT prevents the fields from picking up the formatting of the source
when they are updated. For example, it prevents a cross-reference to a
heading from looking big and bold.

Bear

 

[PPatty]

I have formatted my footer as you describe (Page x of y) - for me it works
fine, including the correct section pages - but I emailed the doc to someone
to print, and for them the page numbers appear correct in print preview, but
print out as "page 1 of 1," page 2 of 2, etc. (when there are 32 pages)

Any idea what might be the problem here?

 

[Graham Mayor]

http://word.mvps.org/fAQs/AppErrors/PageXofY.htm

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Graham Mayor - Word MVP

My web site www.gmayor.com

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