Multiple (Different) Page Numbers On A Single Page


T

Tom

Is there a way to enter a running page number in the footer of a document
that numbers the document sequentially but also have a second page number
that increments from the section? For example,
Attachment 1-1, Page 7
Attachment 1-2, Page 8
Attachment 1-3, Page 9
Attachment 2-1, Page 10
Attachment 2-2, Page 11
Attachment 2-3, Page 12
Attachment 3-1, Page 13 etc. with each attachment beginning in a new section.
 
Ad

Advertisements

P

Pesach Shelnitz

Hi Tom,

When you insert a page number into a header or footer, Word creates a {PAGE}
field. By default, a {PAGE} field displays the page number relative to the
first page of the document. When you divide your document into sections, you
can configure the page numbering to restart at any number in each section,
and then the {PAGE} field will display the appropriate page number within the
section on each page. What you want to have is both types of numbering
simultaneously. This can be done by using the {PAGE} field to display the
running number from the beginning of the document and creating another field
that calculates the page number within the section by performing the
following steps.

1. Insert the running page number in the normal way in the first section.
2. If you haven't do so already, insert section breaks that start new pages
for each section.
3. Insert a bookmark at the very beginning of each section except the first
section. These bookmarks can be named StartSec2, StartSec3, etc.
4. Configure the header (or footer) for Section 2 (Attachment 1) to be
different from the header (or footer) for Section 1.
To do this in Word 2007, on the Design tab under Header & Footer Tools, in
the Navigation group, click Link to Previous.
To do this in Word 2003, on the Header and Footer toolbar, click Link to
Previous.
5. Open the header (or footer) for Section 2 (Attachment 1) by
double-clicking it in Print Layout view.
6. Add the necessary field codes and text to obtain the following in the
header (or footer) for Section 2 (Attachment 1).
Attachment {={SECTION} - 1}-{={PAGE} - {PAGEREF StartSec2} + 1}, Page {PAGE}
To do this, insert the SECTION, PAGE, and PAGEREF fields by the usual method
for inserting fields and add the remaining text but don't type any of the
additional curly brackets ({}). Next, select ={SECTION} - 1 and press
Ctrl+F9. Then, select
={PAGE} - {PAGEREF StartSec2} + 1 and press Ctrl+F9. Finally, select the
entire header (or footer), press F9 to update the field, and then press
Shift+F9 to hide the field codes and display the corresponding numbers.
7. Move to the header (or footer) in each of the other sections (Attachment
2, Attachment 3, etc.) and configure it to be different from the header (or
footer) for the previous section. (If they were already different, you will
need to copy and paste the header (or footer) from the previous section. In
each section, select the second field (the page number within the section),
press Shift+F9 to reveal the field code, change the name of the bookmark to
the name of the bookmark for the current section, press F9 to update the
field, and then press Shift+F9 as necessary to hide the field codes and
display the corresponding numbers.
 
Ad

Advertisements

G

Greg Maxey

Is there a way to enter a running page number in the footer of a document
that numbers the document sequentially but also have a second page number
that increments from the section?  For example,
Attachment 1-1, Page 7
Attachment 1-2, Page 8
Attachment 1-3, Page 9
Attachment 2-1, Page 10
Attachment 2-2, Page 11
Attachment 2-3, Page 12
Attachment 3-1, Page 13 etc. with each attachment beginning in a new section.
I believe that you will find that discussed here:
http://gregmaxey.mvps.org/Page_Numbering.htm
 

Ask a Question

Want to reply to this thread or ask your own question?

You'll need to choose a username for the site, which only take a couple of moments. After that, you can post your question and our members will help you out.

Ask a Question

Top