Outlook 2007 Email Contacts

[TM]

When I want to email someone I have emailed in the past, I only have to enter
a letter, say for instance A and a window comes up with all the email address
or contacts with a. I am trying to find a way to see everyone that I email.
When I look in contacts I only see 4, but I must have a hundred or so. I
don't get it. I can be ready to email someone and push any letter and get a
list of everyone starting with that particular letter but I can't find a way
to see everyone. I want to print off everyone I email with but only 4 show up
in contacts. Can anyone help? Thanks! TM

 

[William Lefkovics [MVP]]

When you start typing a recipient in the address fields of a new email
message, Outlook is accessing a cache of addresses that you have sent
messages to in the recent past. This is independent of your contacts. The
autocomplete cache (sometimes called a nickname cache) is strictly a
productivity enhancement. It is not intended to be an address book.

To see who you've mailed, I would recommend sorting the Sent Items folder by
recipient address or perhaps use an addon like Xobni. There are products
that try to use the information in the autocomplete cache.
http://www.brighthub.com/Office/Collaboration/articles/1669.aspx

 

[Judy Gleeson \(MVP Outlook\)]

Here's a cute video that helps explain it:

http://communityclips.officelabs.com/search.aspx?cat=cdb53646-67e4-4ff4-8a2e-c49e62d89f4d

--

Regards

Judy Gleeson
MVP Outlook
Trainer and Consultant www.pragmatix.com.au
Outlook 2003 user? Read "7 settings all Outlook 2003 users should change"
on my website.

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