Original v/s Final Markup

[Guest]

Apologies if this is a repeat question, but I've checked a lot of posts and
none seem to cover this. How is what follows possible?

WD2002 - a doc with two minor tracked changes - they don't show in
Final+Markup, both show in Original+Markup

WD2003 - same doc - one of the changes shows in Final+Markup, both show in
Original+Markup

 

[Suzanne S. Barnhill]

If they're minor, you may just be missing the formatting in the Final view.
Are you using balloons or some other type of formatting?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Guest]

Thank you for picking this up so quickly.

My 'Show' options are set to show all four items (comments, insertions etc)
and Balloons is set to Always

Under Original+markup it shows an 'Insertion' of a short phrase and a 'Field
Code Changed' where there is no field code now. Under Final+markup it still
shows the field code one.

I can accept all changes and both will vanish, so that's fine, but I was
puzzled at the way WD2003 showed that field code one under Final but using
WD2002 it did not. I assume Original shows markup at all because that
particular doc version was inherited with unaccepted items, but am again
puzzled that it needs a special 'accept all changes' to get rid of it

 

[Suzanne S. Barnhill]

Field codes are often changed by printing or Print Previewing, so it's
entirely possible that a "change" in a field code might be present in one
doc and not in another (but a total deletion of a field code would be a
different matter. There are some differences between Word 2002 and 2003 in
Track Changes, notably that, except with a Registry edit, it is not possible
to specifically format deletions. For some reason, many users seem them not
marked in any way if balloons are not used (or in Normal view); I always saw
them as struck through; I don't know what caused this discrepancy, but the
users who saw no formatting were justifiably dismayed.

As for Original Showing Markup, it is the flip side of Final Showing Markup.
The latter shows deletions in balloons and insertions as plain text in the
document body. The former shows deleted text in place and insertions in
balloons. In other words, in each case, the document body itself shows the
Original or Final version, with the changes in balloons.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Suzanne - yet again your explanations clarify what I needed - thank you!

 

[Suzanne S. Barnhill]

Glad I could help.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.