organizer doesn't see attendee status unless they send a response

[Guest]

We have Exchange 2003 sp1, our users are using either Outlook 2002 or 2003.
A meeting organizer cannot see the attendee status from the Appointment or
Tracking tab if the attendee clicks on "Don't send a response". It seems like
the organizer should be able to see the attendees status without getting an
email response from each attendee. Is there a configuration setting for this?
Surely it is not required that an organizer get email responses from every
attendee for every meeting that they schedule in order to see attendee
status? Thanks in advance.

 

[Milly Staples [MVP - Outlook]]

No, the attendees actually need to send a response to update their status.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Kevin asked:

| We have Exchange 2003 sp1, our users are using either Outlook 2002 or
| 2003. A meeting organizer cannot see the attendee status from the
| Appointment or Tracking tab if the attendee clicks on "Don't send a
| response". It seems like the organizer should be able to see the
| attendees status without getting an email response from each
| attendee. Is there a configuration setting for this? Surely it is not
| required that an organizer get email responses from every attendee
| for every meeting that they schedule in order to see attendee status?
| Thanks in advance.

 

[Guest]

Wow, I'm glad I'm not an exec assistant scheduling alot of meetings!

 

[Guest]

Oh, good grief! I am one of those assistants who schedule LOTs of meetings
and it took me over an hour and a half just to track the answer to this
"problem" since we migrated from Outlook 2000 to 2003. So how am I supposed
to track responses of those that accept/decline if they are given the option
not to respond even if they accept/decline the notice?

 

[Milly Staples [MVP - Outlook]]

Simple - training.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Rhonda asked:

| Oh, good grief! I am one of those assistants who schedule LOTs of
| meetings and it took me over an hour and a half just to track the
| answer to this "problem" since we migrated from Outlook 2000 to 2003.
| So how am I supposed to track responses of those that accept/decline
| if they are given the option not to respond even if they
| accept/decline the notice?
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No, the attendees actually need to send a response to update their
|| status.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, Kevin asked:
||
||| We have Exchange 2003 sp1, our users are using either Outlook 2002
||| or 2003. A meeting organizer cannot see the attendee status from the
||| Appointment or Tracking tab if the attendee clicks on "Don't send a
||| response". It seems like the organizer should be able to see the
||| attendees status without getting an email response from each
||| attendee. Is there a configuration setting for this? Surely it is
||| not required that an organizer get email responses from every
||| attendee for every meeting that they schedule in order to see
||| attendee status? Thanks in advance.

 

[Guest]

I'm having a similiar problem. When I send out a meeting invite and receive
responses back either accepted, declined, or tentiative I don't see my
tracking tab updating the responses in the meeting. This was working and for
some reason it's not. Can someone help answer my question? We are currently
running Windows XP, MS Office 2003.

Thanks!

*************************************************

 

[Nikki]

As I stated in the other message:

Did you open the responses when you received them back?
You must open the responses to have them talley in the tracking tab.

If this used to work "automatically" then your options were
probably changed during the upgrade. Check your TOOLS menu.
Check in the OPTIONS area for tracking options.

Nikki Peterson

I'm having a similiar problem. When I send out a meeting invite and
receive
responses back either accepted, declined, or tentiative I don't see my
tracking tab updating the responses in the meeting. This was working and
for
some reason it's not. Can someone help answer my question? We are
currently
running Windows XP, MS Office 2003.

Thanks!

*************************************************

Simple - training.

--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Rhonda asked:

| Oh, good grief! I am one of those assistants who schedule LOTs of
| meetings and it took me over an hour and a half just to track the
| answer to this "problem" since we migrated from Outlook 2000 to 2003.
| So how am I supposed to track responses of those that accept/decline
| if they are given the option not to respond even if they
| accept/decline the notice?
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No, the attendees actually need to send a response to update their
|| status.
||
|| --Â
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, Kevin asked:
||
||| We have Exchange 2003 sp1, our users are using either Outlook 2002
||| or 2003. A meeting organizer cannot see the attendee status from the
||| Appointment or Tracking tab if the attendee clicks on "Don't send a
||| response". It seems like the organizer should be able to see the
||| attendees status without getting an email response from each
||| attendee. Is there a configuration setting for this? Surely it is
||| not required that an organizer get email responses from every
||| attendee for every meeting that they schedule in order to see
||| attendee status? Thanks in advance.

 

[Guest]

I have a similar issue, please see descrition below. Has there been any
resolution?

The user invites attendees, and then the attendees accepted the invites. The
appointment appears in all the attendees calendars but there is no response
sent to the creator of the calendar appt. This issue is affecting several
users. I have one user where it seems to be working properly. she sends the
invite and people respond, when people choose to accept they are prompted w/
a choice to send a response now, edit response, or don't send a response. the
other users are not getting prompted for this. I ran a test from my user and
when i created the test appt I made sure the setting on that appt was turned
on...
(click on ACTION, then make sure REQUEST RESPONSES is CHECKED.)
When I send the invite and the other user accepts they are not prompted to
send a resonse.
Any ideas?

As I stated in the other message:

Did you open the responses when you received them back?
You must open the responses to have them talley in the tracking tab.

If this used to work "automatically" then your options were
probably changed during the upgrade. Check your TOOLS menu.
Check in the OPTIONS area for tracking options.

Nikki Peterson

I'm having a similiar problem. When I send out a meeting invite and
receive
responses back either accepted, declined, or tentiative I don't see my
tracking tab updating the responses in the meeting. This was working and
for
some reason it's not. Can someone help answer my question? We are
currently
running Windows XP, MS Office 2003.

Thanks!

*************************************************

Simple - training.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Rhonda asked:

| Oh, good grief! I am one of those assistants who schedule LOTs of
| meetings and it took me over an hour and a half just to track the
| answer to this "problem" since we migrated from Outlook 2000 to 2003.
| So how am I supposed to track responses of those that accept/decline
| if they are given the option not to respond even if they
| accept/decline the notice?
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No, the attendees actually need to send a response to update their
|| status.
||
|| --ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, Kevin asked:
||
||| We have Exchange 2003 sp1, our users are using either Outlook 2002
||| or 2003. A meeting organizer cannot see the attendee status from the
||| Appointment or Tracking tab if the attendee clicks on "Don't send a
||| response". It seems like the organizer should be able to see the
||| attendees status without getting an email response from each
||| attendee. Is there a configuration setting for this? Surely it is
||| not required that an organizer get email responses from every
||| attendee for every meeting that they schedule in order to see
||| attendee status? Thanks in advance.

 

[SpringerSM]

I had the exact same issue. By chance are you using MS sharepoint to create
your Outlook invitations via export event to outlook. This seemed to cause
the problem you described for us. We canceled all invitation that were
exported from SharePoint and re-invited using outlook only and all is good
now.

I have a similar issue, please see descrition below. Has there been any
resolution?

The user invites attendees, and then the attendees accepted the invites. The
appointment appears in all the attendees calendars but there is no response
sent to the creator of the calendar appt. This issue is affecting several
users. I have one user where it seems to be working properly. she sends the
invite and people respond, when people choose to accept they are prompted w/
a choice to send a response now, edit response, or don't send a response. the
other users are not getting prompted for this. I ran a test from my user and
when i created the test appt I made sure the setting on that appt was turned
on...
(click on ACTION, then make sure REQUEST RESPONSES is CHECKED.)
When I send the invite and the other user accepts they are not prompted to
send a resonse.
Any ideas?

As I stated in the other message:

Did you open the responses when you received them back?
You must open the responses to have them talley in the tracking tab.

If this used to work "automatically" then your options were
probably changed during the upgrade. Check your TOOLS menu.
Check in the OPTIONS area for tracking options.

Nikki Peterson

I'm having a similiar problem. When I send out a meeting invite and
receive
responses back either accepted, declined, or tentiative I don't see my
tracking tab updating the responses in the meeting. This was working and
for
some reason it's not. Can someone help answer my question? We are
currently
running Windows XP, MS Office 2003.

Thanks!

*************************************************

:

Simple - training.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Rhonda asked:

| Oh, good grief! I am one of those assistants who schedule LOTs of
| meetings and it took me over an hour and a half just to track the
| answer to this "problem" since we migrated from Outlook 2000 to 2003.
| So how am I supposed to track responses of those that accept/decline
| if they are given the option not to respond even if they
| accept/decline the notice?
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No, the attendees actually need to send a response to update their
|| status.
||
|| --ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, Kevin asked:
||
||| We have Exchange 2003 sp1, our users are using either Outlook 2002
||| or 2003. A meeting organizer cannot see the attendee status from the
||| Appointment or Tracking tab if the attendee clicks on "Don't send a
||| response". It seems like the organizer should be able to see the
||| attendees status without getting an email response from each
||| attendee. Is there a configuration setting for this? Surely it is
||| not required that an organizer get email responses from every
||| attendee for every meeting that they schedule in order to see
||| attendee status? Thanks in advance.

 

[Andy]

Since I wrote this posting I have a little more information. I am not using
MS Sharepiont to create outlook invitations. Although, I know that I do have
it available to use on my network we do not use it at this time.
I think I have pinpointed the cause of my issue, I just do not know how to
fix it. We have two e-mail addresses for each of my users.
For Example:
my e-mail address is (e-mail address removed)
and
(e-mail address removed)

(e-mail address removed) is the acutal e-mail address that is an
internet mail address.
(e-mail address removed) is just an address that gets forwarded to
(e-mail address removed)
When we send an inviation via a calendar entry and invite attendees here is
what happens.
when we use the @salesmaster.com address, the accept invite and send a
response the the organizer occurs as expected.
when we use the @salesmasterflooring.com address, the invited party can
accept the inviation and it gets placed in their callendar but there is no
prompt to send the organizer a response.
I know there are settings out there to automatically respond or not respond
but I have checked those settings on outlook and they are as expected.
thanks for the potential help though!

I had the exact same issue. By chance are you using MS sharepoint to create
your Outlook invitations via export event to outlook. This seemed to cause
the problem you described for us. We canceled all invitation that were
exported from SharePoint and re-invited using outlook only and all is good
now.

I have a similar issue, please see descrition below. Has there been any
resolution?

The user invites attendees, and then the attendees accepted the invites. The
appointment appears in all the attendees calendars but there is no response
sent to the creator of the calendar appt. This issue is affecting several
users. I have one user where it seems to be working properly. she sends the
invite and people respond, when people choose to accept they are prompted w/
a choice to send a response now, edit response, or don't send a response. the
other users are not getting prompted for this. I ran a test from my user and
when i created the test appt I made sure the setting on that appt was turned
on...
(click on ACTION, then make sure REQUEST RESPONSES is CHECKED.)
When I send the invite and the other user accepts they are not prompted to
send a resonse.
Any ideas?

As I stated in the other message:

Did you open the responses when you received them back?
You must open the responses to have them talley in the tracking tab.

If this used to work "automatically" then your options were
probably changed during the upgrade. Check your TOOLS menu.
Check in the OPTIONS area for tracking options.

Nikki Peterson

I'm having a similiar problem. When I send out a meeting invite and
receive
responses back either accepted, declined, or tentiative I don't see my
tracking tab updating the responses in the meeting. This was working and
for
some reason it's not. Can someone help answer my question? We are
currently
running Windows XP, MS Office 2003.

Thanks!

*************************************************

:

Simple - training.

--Â
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. Due to
the (insert latest virus name here) virus, all mail sent to my personal
account will be deleted without reading.

After furious head scratching, Rhonda asked:

| Oh, good grief! I am one of those assistants who schedule LOTs of
| meetings and it took me over an hour and a half just to track the
| answer to this "problem" since we migrated from Outlook 2000 to 2003.
| So how am I supposed to track responses of those that accept/decline
| if they are given the option not to respond even if they
| accept/decline the notice?
|
| "Milly Staples [MVP - Outlook]" wrote:
|
|| No, the attendees actually need to send a response to update their
|| status.
||
|| --ÂÂ
|| Milly Staples [MVP - Outlook]
||
|| Post all replies to the group to keep the discussion intact. Due to
|| the (insert latest virus name here) virus, all mail sent to my
|| personal account will be deleted without reading.
||
|| After furious head scratching, Kevin asked:
||
||| We have Exchange 2003 sp1, our users are using either Outlook 2002
||| or 2003. A meeting organizer cannot see the attendee status from the
||| Appointment or Tracking tab if the attendee clicks on "Don't send a
||| response". It seems like the organizer should be able to see the
||| attendees status without getting an email response from each
||| attendee. Is there a configuration setting for this? Surely it is
||| not required that an organizer get email responses from every
||| attendee for every meeting that they schedule in order to see
||| attendee status? Thanks in advance.