Newbie questions

[Carrie]

I have had Power Point, as part of Office (now I have 2007) but never paid much attention to it. I just thought of it as business presentations (as it probably is) and I didn't need this.

Last night I was looking for tutorials for Flash, for Christmas cards, etc. and came across how to make a Christmas card in PP. I tried it (it was late, I only made one page and added Christmas music) but now I'm thinking there's much more possibilities to this program than I'd thought!

I'm going to look for lessons but questions I currently have... I set the size as "card size" ( 4X5- something inches-going by the tutorial) and yet when I previewed it and emailed it to myself to check, it came out full screen. But, I also used a style (background) to it. Does this change the size I started out with?

There are several ways to save, PP presentation and PP show. I saved it as show. If I make something and save it, and email it, does the person have to have PP or a viewer to open and see it? I know at one time this was true. If they don't have PP and don't have a player, will a notice come up telling them this and how to download it?

I've tried sending my first practice file to people I know, asking them to open it and tell me, but so far everyone has openned it, and says they have Office installed. I've sent it to myself, but I have Office. So, I don't know what it will do if the person doesn't?

Also, is it possible to make something in PP and convert it to something else, that might be easier for everyone to open? Such as Flash or Quicktime, etc.

I'm learning Flash MX I suppose I could set up pages in PP and copy/paste them into FLASH and make a slide show or animation in that way?

I have Windows Movie Maker (came with my Win XP media edition) I haven't done much with, but has possibilities. Can this be used with PP in some way?

I know, I have to learn more about PP, and I plan to, but would like some idea of what I can do with it.

I have gotten PP slide shows, with pictures in music, sent to me, but again, I have the program so they open for me. They also seem like very large files.

I guess this will seem simple, maybe even dumb next to all the complicated questions and answers I've been reading on here. And, I know, at some point I'll probably find out the answers myself. But, I just looked over PP last night and am excited about it, and the possibilities.

Thanks,
Carrie

 

[Echo S]

Hi, Carrie, welcome to the PowerPoint newsgroup.

Regarding the card size vs the screen display -- PowerPoint will always
display full-screen, unless you set up the file to run in a window. You can
do this by going to the Slide Show tab on the ribbon and choosing Set Up
Slide Show. Click "browsed by an individual (window)."

If I make something and save it, and email it, does the person have to
have PP or a viewer to open and see it?

This is a very good question. Yes, the recipient needs to have PowerPoint or
the free PowerPoint Viewer in order to be able to open and see your
presentation.

You can use Package for CD, and that will save your file along with
collateral files necessary (the PPT Viewer and a bunch of DLL files and
stuff). Probably what's easiest in your case, since most of the users seem
to have Office, is to just go ahead and send the presentation and include a
link to the free PowerPoint Viewer that users can download and install if
they can't open the presentation you send. Here's a link to the most recent
Viewer.

http://www.microsoft.com/downloads/...40-14E1-467D-8DCA-19D2A8FD7485&displaylang=en

Now, you mentioned you saved your file as a show. That's good. That means if
your recipient has PowerPoint, the presentation will open in full-screen (or
the window) -- it won't open in editing view with the ribbon and slide pane
and stuff. In addition, you may want to go ahead and save as a PPT 97-2003
Show (PPS file extension), so your users who don't have PowerPoint 2007
won't have to worry about downloading a compatibility pack so they can open
the PPT 2007 file format (which is the PPSX file extension, if you saved it
as a PowerPoint Show).

One thing -- I just tested here, and it seems the PPT Viewer doesn't
recognize the "browsed by an individual (window)" setting. The Viewer just
opens the presentation full-screen regardless.

As for converting to Flash, there are a number of third-party options on the
market, but they're not free. And I highly suggest you try before you buy to
make sure the tool does what you expect it to do with your specific
presentation. There's also a PowerPoint-to-Flash tutoroial on the Flashgeek
site at http://www.flashgeek.com/tutorials/ -- the page says it's outdated,
but I"m not sure why.

You can also convert PPT to video, but it's not terribly easy, especially if
you need animations. Basically, you'll want to do a screen capture of some
sort. http://pptfaq.com/FAQ00156.htm has some links to software to
convert/capture to video.

Hope that gets you started. Holler back if you have more questions.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
(New!) The PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/2qzlpl
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html


I have had Power Point, as part of Office (now I have 2007) but never paid
much attention to it. I just thought of it as business presentations (as it
probably is) and I didn't need this.

Last night I was looking for tutorials for Flash, for Christmas cards, etc.
and came across how to make a Christmas card in PP. I tried it (it was late,
I only made one page and added Christmas music) but now I'm thinking there's
much more possibilities to this program than I'd thought!

I'm going to look for lessons but questions I currently have... I set the
size as "card size" ( 4X5- something inches-going by the tutorial) and yet
when I previewed it and emailed it to myself to check, it came out full
screen. But, I also used a style (background) to it. Does this change the
size I started out with?

There are several ways to save, PP presentation and PP show. I saved it
as show. If I make something and save it, and email it, does the person have
to have PP or a viewer to open and see it? I know at one time this was
true. If they don't have PP and don't have a player, will a notice come up
telling them this and how to download it?

I've tried sending my first practice file to people I know, asking them
to open it and tell me, but so far everyone has openned it, and says they
have Office installed. I've sent it to myself, but I have Office. So, I
don't know what it will do if the person doesn't?

Also, is it possible to make something in PP and convert it to
something else, that might be easier for everyone to open? Such as Flash or
Quicktime, etc.

I'm learning Flash MX I suppose I could set up pages in PP and
copy/paste them into FLASH and make a slide show or animation in that way?

I have Windows Movie Maker (came with my Win XP media edition) I haven't
done much with, but has possibilities. Can this be used with PP in some way?

I know, I have to learn more about PP, and I plan to, but would like some
idea of what I can do with it.

I have gotten PP slide shows, with pictures in music, sent to me, but
again, I have the program so they open for me. They also seem like very
large files.

I guess this will seem simple, maybe even dumb next to all the
complicated questions and answers I've been reading on here. And, I know, at
some point I'll probably find out the answers myself. But, I just looked
over PP last night and am excited about it, and the possibilities.

Thanks,
Carrie

 

[Carrie]

Thanks, I'm going to print out the answers to get started.

I'm sure I'd have found them out at some point, but getting them directly
(and clearly) seems to work best.

Hi, Carrie, welcome to the PowerPoint newsgroup.

Regarding the card size vs the screen display -- PowerPoint will always
display full-screen, unless you set up the file to run in a window. You
can do this by going to the Slide Show tab on the ribbon and choosing Set
Up Slide Show. Click "browsed by an individual (window)."

If I make something and save it, and email it, does the person have to
have PP or a viewer to open and see it?

This is a very good question. Yes, the recipient needs to have PowerPoint
or the free PowerPoint Viewer in order to be able to open and see your
presentation.

You can use Package for CD, and that will save your file along with
collateral files necessary (the PPT Viewer and a bunch of DLL files and
stuff). Probably what's easiest in your case, since most of the users seem
to have Office, is to just go ahead and send the presentation and include
a link to the free PowerPoint Viewer that users can download and install
if they can't open the presentation you send. Here's a link to the most
recent Viewer.

http://www.microsoft.com/downloads/...40-14E1-467D-8DCA-19D2A8FD7485&displaylang=en

Now, you mentioned you saved your file as a show. That's good. That means
if your recipient has PowerPoint, the presentation will open in
full-screen (or the window) -- it won't open in editing view with the
ribbon and slide pane and stuff. In addition, you may want to go ahead and
save as a PPT 97-2003 Show (PPS file extension), so your users who don't
have PowerPoint 2007 won't have to worry about downloading a compatibility
pack so they can open the PPT 2007 file format (which is the PPSX file
extension, if you saved it as a PowerPoint Show).

One thing -- I just tested here, and it seems the PPT Viewer doesn't
recognize the "browsed by an individual (window)" setting. The Viewer just
opens the presentation full-screen regardless.

As for converting to Flash, there are a number of third-party options on
the market, but they're not free. And I highly suggest you try before you
buy to make sure the tool does what you expect it to do with your specific
presentation. There's also a PowerPoint-to-Flash tutoroial on the
Flashgeek site at http://www.flashgeek.com/tutorials/ -- the page says
it's outdated, but I"m not sure why.

You can also convert PPT to video, but it's not terribly easy, especially
if you need animations. Basically, you'll want to do a screen capture of
some sort. http://pptfaq.com/FAQ00156.htm has some links to software to
convert/capture to video.

Hope that gets you started. Holler back if you have more questions.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
(New!) The PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/2qzlpl
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html


I have had Power Point, as part of Office (now I have 2007) but never paid
much attention to it. I just thought of it as business presentations (as
it probably is) and I didn't need this.

Last night I was looking for tutorials for Flash, for Christmas cards,
etc. and came across how to make a Christmas card in PP. I tried it (it
was late, I only made one page and added Christmas music) but now I'm
thinking there's much more possibilities to this program than I'd thought!

I'm going to look for lessons but questions I currently have... I set the
size as "card size" ( 4X5- something inches-going by the tutorial) and
yet when I previewed it and emailed it to myself to check, it came out
full screen. But, I also used a style (background) to it. Does this
change the size I started out with?

There are several ways to save, PP presentation and PP show. I saved
it as show. If I make something and save it, and email it, does the person
have to have PP or a viewer to open and see it? I know at one time this
was true. If they don't have PP and don't have a player, will a notice
come up telling them this and how to download it?

I've tried sending my first practice file to people I know, asking them
to open it and tell me, but so far everyone has openned it, and says they
have Office installed. I've sent it to myself, but I have Office. So, I
don't know what it will do if the person doesn't?

Also, is it possible to make something in PP and convert it to
something else, that might be easier for everyone to open? Such as Flash
or Quicktime, etc.

I'm learning Flash MX I suppose I could set up pages in PP and
copy/paste them into FLASH and make a slide show or animation in that way?

I have Windows Movie Maker (came with my Win XP media edition) I haven't
done much with, but has possibilities. Can this be used with PP in some
way?

I know, I have to learn more about PP, and I plan to, but would like
some idea of what I can do with it.

I have gotten PP slide shows, with pictures in music, sent to me, but
again, I have the program so they open for me. They also seem like very
large files.

I guess this will seem simple, maybe even dumb next to all the
complicated questions and answers I've been reading on here. And, I know,
at some point I'll probably find out the answers myself. But, I just
looked over PP last night and am excited about it, and the possibilities.

Thanks,
Carrie

 

[Echo S]

You're welcome.

I should have mentioned that saving your file as a 97-2003 format file will
increase its size. PPT 2007-format files are smaller.

So if you want to go ahead and send that format, include a link to the
compatibility pack for your recipients who have Office XP and 2003. This
enables them to open Office 2007-format files. Sounds as if many of your
recipients already have that -- but maybe many don't.

http://www.microsoft.com/downloads/...70-3AE9-4AEE-8F43-C6BB74CD1466&displaylang=en

One thing, though -- the users must also install all high-priority Windows
updates in order for this to work. So, even with the larger file size, you
may be better off just sending a 97-2003 format file. It just depends....

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
(New!) The PowerPoint 2007 Complete Makeover Kit http://tinyurl.com/2qzlpl
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html

Thanks, I'm going to print out the answers to get started.

I'm sure I'd have found them out at some point, but getting them directly
(and clearly) seems to work best.

Hi, Carrie, welcome to the PowerPoint newsgroup.

Regarding the card size vs the screen display -- PowerPoint will always
display full-screen, unless you set up the file to run in a window. You
can do this by going to the Slide Show tab on the ribbon and choosing Set
Up Slide Show. Click "browsed by an individual (window)."

If I make something and save it, and email it, does the person have to
have PP or a viewer to open and see it?

This is a very good question. Yes, the recipient needs to have PowerPoint
or the free PowerPoint Viewer in order to be able to open and see your
presentation.

You can use Package for CD, and that will save your file along with
collateral files necessary (the PPT Viewer and a bunch of DLL files and
stuff). Probably what's easiest in your case, since most of the users
seem to have Office, is to just go ahead and send the presentation and
include a link to the free PowerPoint Viewer that users can download and
install if they can't open the presentation you send. Here's a link to
the most recent Viewer.

http://www.microsoft.com/downloads/...40-14E1-467D-8DCA-19D2A8FD7485&displaylang=en

Now, you mentioned you saved your file as a show. That's good. That means
if your recipient has PowerPoint, the presentation will open in
full-screen (or the window) -- it won't open in editing view with the
ribbon and slide pane and stuff. In addition, you may want to go ahead
and save as a PPT 97-2003 Show (PPS file extension), so your users who
don't have PowerPoint 2007 won't have to worry about downloading a
compatibility pack so they can open the PPT 2007 file format (which is
the PPSX file extension, if you saved it as a PowerPoint Show).

One thing -- I just tested here, and it seems the PPT Viewer doesn't
recognize the "browsed by an individual (window)" setting. The Viewer
just opens the presentation full-screen regardless.

As for converting to Flash, there are a number of third-party options on
the market, but they're not free. And I highly suggest you try before you
buy to make sure the tool does what you expect it to do with your
specific presentation. There's also a PowerPoint-to-Flash tutoroial on
the Flashgeek site at http://www.flashgeek.com/tutorials/ -- the page
says it's outdated, but I"m not sure why.

You can also convert PPT to video, but it's not terribly easy, especially
if you need animations. Basically, you'll want to do a screen capture of
some sort. http://pptfaq.com/FAQ00156.htm has some links to software to
convert/capture to video.

Hope that gets you started. Holler back if you have more questions.

--
Echo [MS PPT MVP] http://www.echosvoice.com
What's new in PowerPoint 2007? http://www.echosvoice.com/2007.htm
(New!) The PowerPoint 2007 Complete Makeover Kit
http://tinyurl.com/2qzlpl
Fixing PowerPoint Annoyances
http://www.oreilly.com/catalog/powerpointannoy/index.html


I have had Power Point, as part of Office (now I have 2007) but never
paid much attention to it. I just thought of it as business presentations
(as it probably is) and I didn't need this.

Last night I was looking for tutorials for Flash, for Christmas cards,
etc. and came across how to make a Christmas card in PP. I tried it (it
was late, I only made one page and added Christmas music) but now I'm
thinking there's much more possibilities to this program than I'd
thought!

I'm going to look for lessons but questions I currently have... I set
the size as "card size" ( 4X5- something inches-going by the tutorial)
and yet when I previewed it and emailed it to myself to check, it came
out full screen. But, I also used a style (background) to it. Does this
change the size I started out with?

There are several ways to save, PP presentation and PP show. I saved
it as show. If I make something and save it, and email it, does the
person have to have PP or a viewer to open and see it? I know at one
time this was true. If they don't have PP and don't have a player, will a
notice come up telling them this and how to download it?

I've tried sending my first practice file to people I know, asking them
to open it and tell me, but so far everyone has openned it, and says they
have Office installed. I've sent it to myself, but I have Office. So, I
don't know what it will do if the person doesn't?

Also, is it possible to make something in PP and convert it to
something else, that might be easier for everyone to open? Such as Flash
or Quicktime, etc.

I'm learning Flash MX I suppose I could set up pages in PP and
copy/paste them into FLASH and make a slide show or animation in that
way?

I have Windows Movie Maker (came with my Win XP media edition) I
haven't done much with, but has possibilities. Can this be used with PP
in some way?

I know, I have to learn more about PP, and I plan to, but would like
some idea of what I can do with it.

I have gotten PP slide shows, with pictures in music, sent to me, but
again, I have the program so they open for me. They also seem like very
large files.

I guess this will seem simple, maybe even dumb next to all the
complicated questions and answers I've been reading on here. And, I know,
at some point I'll probably find out the answers myself. But, I just
looked over PP last night and am excited about it, and the possibilities.

Thanks,
Carrie