My import-export function has disapeared from Outlook.

[Guest]

The import-export function choice has disapeared from the file-meny. How do I
act to get this back again?

 

[Vince Averello [MVP-Outlook]]

What version of Outlook are you using? Might you be using a version that
automatically removes unused commands from the menu view. Is there a double
down arrow at the bottom of your menu?

 

[Gordon]

The import-export function choice has disapeared from the file-meny. How
do I
act to get this back again?

As an aside, if you are looking to use the Import/Export function to
transfer data from one instance of Outlook to another then DON'T!

(Courtesy of Russ Valentine [MVP-Outlook])

Importing an entire PST may well corrupt your profile and may create a ghost
PST that you can't close. Importing PST's will lose:
1. Custom Forms
2. Custom Views
3. Connections between contacts and activities
4. Received dates on mail
5. Birthdays and anniversaries in calendar
6. Journal connections
7. Distribution Lists

Opening a PST file will preserve all of these. That is why we do not advise
people to import a native file into Outlook.

 

[Guest]

Thanks for our respnd. I'm using Outlook 2003 and have allready updated it
with the latest features but that didn't help so...?

regards
Kurt

 

[Guest]

Thanks for your respond. I have done this operation several times before
(once a month) in order to update the contacts from my home computer to my
labtop. It's the same version 2003 (with latest update) so...?

Regrads
Kurt

The import-export function choice has disapeared from the file-meny. How
do I
act to get this back again?

As an aside, if you are looking to use the Import/Export function to
transfer data from one instance of Outlook to another then DON'T!

(Courtesy of Russ Valentine [MVP-Outlook])

Importing an entire PST may well corrupt your profile and may create a ghost
PST that you can't close. Importing PST's will lose:
1. Custom Forms
2. Custom Views
3. Connections between contacts and activities
4. Received dates on mail
5. Birthdays and anniversaries in calendar
6. Journal connections
7. Distribution Lists

Opening a PST file will preserve all of these. That is why we do not advise
people to import a native file into Outlook.

 

[Gordon]

Thanks for your respond. I have done this operation several times before
(once a month) in order to update the contacts from my home computer to my
labtop. It's the same version 2003 (with latest update) so...?

So you've been lucky that you haven't a) lost data and b) corrupted your
Outlook profile...you don't need to export and import - just copy your pst
file (with Outlook closed). Or, you can open a free email account with Yahoo
and use Yahoo Intellisync which will synchronise Contacts, Calendar and
Tasks between Yahoo and several instances of outlook.

 

[Guest]

Thanks Gordon
Does this mean that 1)I copy my pst-file at my home computer. 2)I save it
the right place at my labtop after removing the existing and equal pst-file
at my laptop. But where at my c-desk would that normally be?

regards
Kurt

 

[Brian Tillman]

Does this mean that 1)I copy my pst-file at my home computer. 2)I
save it the right place at my labtop after removing the existing and
equal pst-file at my laptop. But where at my c-desk would that
normally be?

To transfer a PST, put it in a folder that does NOT already contain one of
the same name (i.e., never overwrite a PST). There's nothing magical about
the folder where a PST may be located. Outlook can use a PST in any folder,
as long as it can acquire read/write access to that PST.

Also, never manipulate in Windows a PST that is defined in a mail profile.
Removing an existing PST while it is part of a mail profile is an excellent
way to corrupt that profile.

The default folder for a PST is, in XP, the hidden folder
%UserProfile%\Local Settings\Application Data\Microsoft\Outlook
In Vista it's %LocalAppData%\Microsoft\Outlook (which is also
%UserProfile%\AppData\Local\Microsoft\Outlook