Migrating from Express

[Marc]

I'm changing my wife over from Express to Outlook 2002 because she just
purchased a Samsung i730 PDA and phone which will use Active Sync and I
believe that it won't work with Express. Basically she wants to keep the
look and feel of Express as much as possible.

- While she will use the Calendar and maybe other functions, she doesn't
want to have her usual Inbox, Sent, etc. mixed in everywhere in the folder
list. She also has a number of folders for her clients. I have been
experimenting with a copy on my computer and it won't let me change the
order. At one point I did have a different view on the left with something
like "My Shortcuts" but I can't find it again. It had a few things like
Inbox on it. How do I find it again and can I add whatever folders I want to
it's list and will it duplicate the mixed up list.

- I've turned off the Archive function because I'm not sure of it's "Delete
Older Than" part. My wife is very good about moving Inbox mail to her
client's individual folders so will these be subject to deletion if they
get older than, say, 60 days if that is what we pick? I don't necessarily
want to save everything for 60 months. She has an external hard drive that
she backs up to daily. That's what I was thinking of using instead if the
archive.

- Finally (at least for now) her biggest problem is when I import her
folders and messages from "Express" some end up with the date of the
importation and not with the original e-mail dates. Am I doing something
wrong here? Is there a way to import or instead export from Express?

Thanks for helping,

Marc

 

[Christian Goeller]

Hello Marc, you wrote on Thu, 18 Aug 2005 17:03:25 -0400:

[...]

- Finally (at least for now) her biggest problem is when I import her
folders and messages from "Express" some end up with the date of the
importation and not with the original e-mail dates. Am I doing something
wrong here? Is there a way to import or instead export from Express?

Export the Mails from Outlook Express to Outlook, not import it in
Outlook!

BTW: Sorry, that I did not answer to your other questions, but my
english is
miserable so I do not really unterstand, what you mean :-(. I am sure,
that others will come and answer your questions .

 

[DL]

The Archive Function moves mail to an Archive.pst, depending on its modified
date.
The archive.pst can still be opened within OL.
OL can have multiple pst's open

A 2002 OL pst has a max size of 2gb, however problems can occur from 1.6gb

The view/layout can be altered, via the view menu.

 

[Marc]

Hi Christian

Your English is fine and your suggestion worked fine as well. Thanks!

Hello Marc, you wrote on Thu, 18 Aug 2005 17:03:25 -0400:

[...]

- Finally (at least for now) her biggest problem is when I import her
folders and messages from "Express" some end up with the date of the
importation and not with the original e-mail dates. Am I doing something
wrong here? Is there a way to import or instead export from Express?

Export the Mails from Outlook Express to Outlook, not import it in
Outlook!

BTW: Sorry, that I did not answer to your other questions, but my
english is
miserable so I do not really unterstand, what you mean :-(. I am sure,
that others will come and answer your questions .

 

[Marc]

I'm not sure exactly what this means.

My wife alrady kas 1.3 Gb of DBX files in Express almost entirely in folders
for each client. This was done to keep her inbox, outbox, etc. very small as
was reccomended.

With Express, the DBX files are plainly labeled with the name of each folder
so it's a matter of simply beaking up each client's mail into, say, six
month chunks and burning them along with the Folders.DBX and another that I
can't think of the name of. The folders can also be moved back from the
external drive and imported back to Express one by one if needed.

In Outlook it appears that both PST files are each one large file and thus
can't be broken up. This is not a huge deal as she can just save the file to
the external drive each night. I cringe to think what would happen if she
needed to find just one e-amil. Would there be duplicates too?

So I think the important thing here is that the auto-archinving can happen
only I need to know that files will not be deleted. I assume archiving is
not just for backup but is also to keep Outlook itself from becoming too
large. I think this is what you're getting at, but does this limitation also
go for the Archive file? What does one do in this case.

 

[DL]

All pre OL2003 pst files have the size limitation
Some people Archive to a yearly archive eg Archive2004 etc depends on your
volume/size

If you export from OE to OL the folder structure is, I believe maintained

Archive removes mail from the Personal Folders File (pst) and places it in
the/a archive pst

You should NOT use import/export for a pst file.
Depending what you want to do, with OL closed simply copy the pst, or
within OL and multiple pst's open simply copy/paste - drag/drop

MS has a backup addin
http://www.microsoft.com/downloads/...3a-b7d0-4b16-b8af-5a6322f4fd01&DisplayLang=en

 

[DL]

ps
Archive is NOT a backup

I'm not sure exactly what this means.

My wife alrady kas 1.3 Gb of DBX files in Express almost entirely in folders
for each client. This was done to keep her inbox, outbox, etc. very small as
was reccomended.

With Express, the DBX files are plainly labeled with the name of each folder
so it's a matter of simply beaking up each client's mail into, say, six
month chunks and burning them along with the Folders.DBX and another that I
can't think of the name of. The folders can also be moved back from the
external drive and imported back to Express one by one if needed.

In Outlook it appears that both PST files are each one large file and thus
can't be broken up. This is not a huge deal as she can just save the file to
the external drive each night. I cringe to think what would happen if she
needed to find just one e-amil. Would there be duplicates too?

So I think the important thing here is that the auto-archinving can happen
only I need to know that files will not be deleted. I assume archiving is
not just for backup but is also to keep Outlook itself from becoming too
large. I think this is what you're getting at, but does this limitation also
go for the Archive file? What does one do in this case.