Keep POP mail out of Exchange's Sent Items

[Bryan L]

We use Exchange 2003 and Outlook 2003 for email. I got tired of going to my
personal ISPs webmail site any time I wanted to send/receive email without
it going thru my Exchange server, so I just created a .pst file, set up my
POP account in Outlook, and created a rule to move all mail from that
account to a folder in the .PST file. Unfortunately, I apparently can't
create a similar rule for outgoing mail? I just sent a test email using
Outlook, making sure to select the POP account as the account to send the
message thru. However, it still showed up in the Sent Items folder in my
Exchange mailbox. That would make sense if I were sending via my Exchange
server, but why should it get copies of mail sent thru other accounts
configured solely in the Outlook client? Shouldn't that bypass Exchange
completely?

Any help appreciated, I'm kind of puzzled on this one. (For those wondering
why I want to bypass Exchange, I have automatic mail archiving in place for
all mail that passes thru my Exchange server. There are times I need to send
extremely large attachments (i.e. to our graphic designer) and I don't want
to chew up storage space in my mail archive with that kind of stuff.)

Thanks,

Bryan

 

[Milly Staples [MVP - Outlook]]

No, it is expected behavior. Sent items are always stored in the default
mail storage container, in your case, Exchange mailbox. The sending account
has no effect on the default message store and its properties.

If you want it stored in your .pst file, then uncheck the option to save
sent messages in the sent items folder (univeral and maybe not what you
intend) and create a rule for how to handle the message after sending.


--
Milly Staples [MVP - Outlook]

Post all replies to the group to keep the discussion intact. All
unsolicited mail sent to my personal account will be deleted without
reading.

After furious head scratching, Bryan L asked:

| We use Exchange 2003 and Outlook 2003 for email. I got tired of
| going to my personal ISPs webmail site any time I wanted to
| send/receive email without it going thru my Exchange server, so I
| just created a .pst file, set up my POP account in Outlook, and
| created a rule to move all mail from that account to a folder in the
| .PST file. Unfortunately, I apparently can't create a similar rule
| for outgoing mail? I just sent a test email using Outlook, making
| sure to select the POP account as the account to send the message
| thru. However, it still showed up in the Sent Items folder in my
| Exchange mailbox. That would make sense if I were sending via my
| Exchange server, but why should it get copies of mail sent thru other
| accounts configured solely in the Outlook client? Shouldn't that
| bypass Exchange completely?
|
| Any help appreciated, I'm kind of puzzled on this one. (For those
| wondering why I want to bypass Exchange, I have automatic mail
| archiving in place for all mail that passes thru my Exchange server.
| There are times I need to send extremely large attachments (i.e. to
| our graphic designer) and I don't want to chew up storage space in my
| mail archive with that kind of stuff.)
|
| Thanks,
|
| Bryan