How to make Auto Archive work with IMAP?

[Ian Oliver]

Auto-archive does not work properly with IMAP accounts.

I have multiple folder in an IMAP account. I have set every folder to
archive when messages are a month old but nothing seems to happen.

Reading previous posts it seems that archiving depends on the modified
date rather than the received date, this in itself is a strange way to
do things but it doesn't seem to be using the modified date either.

I have changed the view on one of the folders so I can see the
created, modified and received dates. I have many messages where all
three dates are before 7/2/2004 and even if I manually tell it to
archive all message before 7/4/2004 nothing happens.

Is there a way to fix this?

Ian.

 

[Guest]

Yes, I second all you said. -- insane to archive according to modified dates
but even worse, it just doesn't work!!!!!!!!!!!!!
I haven't seen an answer yet in all these discussions that actually solves
the problem.

 

[Ian Oliver]

Would Anyone from Microsoft like to reply?

Ian

 

[DL]

To get a reply from MS you would have to contact MS, and not a usernet news
group

 

[Brian Tillman]

Would Anyone from Microsoft like to reply?

Rarely do people from Microsoft read (or at least answer in) this newsgroup.
It's not an official Microsoft support venue.

 

[Ian Oliver]

Rarely do people from Microsoft read (or at least answer in) this newsgroup.
It's not an official Microsoft support venue.

I have posted a similar message to Micrsoft's Outlook discussion group...

 

[DL]

This is an OL discussion group
??????????

"Brian Tillman" <[email protected]> wrote in message

I have posted a similar message to Micrsoft's Outlook discussion group...

 

[Brian Tillman]

I have posted a similar message to Micrsoft's Outlook discussion
group...

It doesn't matter in what newsgroup you've posted. Microsoft doesn't use
the newsgroups as a support vehicle. They're strictly peer-to-peer.

 

[Ian Oliver]

It doesn't matter in what newsgroup you've posted. Microsoft doesn't use
the newsgroups as a support vehicle. They're strictly peer-to-peer.

Well I have had replies from actual Microsoft employees before, but
the main point of this post is to share the solution to the actual
problem.


You can automatically archive an IMAP account using Outlook 2003 with
a different schedule for each folder if required. To do this you must:

1. Turn on auto-archive for each folder you want to archive.

2. Select each folder you want in a send/receive and make sure you
select to download the *complete* item. Downloading headers only will
prevent archiving from working.

3. Use send/receive regularly or have it scheduled automatically. If
you archive messages at say one month old, this will be 'one month
since the last download' (or any other operation that changes the
modified date). So for instance if you only downloaded once a month a
message could be up to two months old before is it is archived.

Also you will need to be purge the archived messages from each folder
if you don't want the messages marked as deleted hanging around.

For the record, I was not downloading complete items.

Ian