How to make a custom toolbar/macro permanent

[Guest]

Hi

We have created a custom toolbar/macro in a Word document for an internal community. However, the toolbar is always invisible and has to be turned on when a new user opens it. Although it is quite easy to turn it on and off, this osten confuse some users. Is there a way to have the custom toolbar show up everytime someone opens it

Thank you for the help

 

[Suzanne S. Barnhill]

If the toolbar is saved in a template stored in Word's Startup folder, it
will load with Word.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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Hi,

We have created a custom toolbar/macro in a Word document for an internal

community. However, the toolbar is always invisible and has to be turned on
when a new user opens it. Although it is quite easy to turn it on and off,
this osten confuse some users. Is there a way to have the custom toolbar
show up everytime someone opens it?

 

[Bill Foley]

James,

I'll try and give you the Reader's Digest version of how this works:

When you open Word a template is opened automatically (normal.dot). It
contains all of your toolbars, macros, styles, view settings, etc. If you
want another toolbar to be available every time you open Word, this toolbar
needs to be in "normal.dot" or another template file. Since it is in your
normal.dot file right now it needs to be moved to another template. This
file will be put in your Startup folder so it will be opened in addition to
the normal.dot. This might seem confusing, but consider it just a blank
page with some toolbars and/or customizations. You don't really see
anything but your toolbar. To do this:

1. Open Word to a blank document
2. Click "Tools", "Templates and add-ins"
3. Click the "Organizer" button
4. Click the "Toolbars" TAB, highlight your toolbar (on the Normal.dot side)
and click the "<Copy" button to copy it to the other side (Document1)
5. Click the "Close" button when you are done (there might be macros,
Styles, Autotext that you also want to copy over)
6. Make sure the Toolbar is situated where you want it to appear (usually on
a new row or towards the top right so it won't interfere with other
toolbars)
7. Click the "File" menu, select "Save as"
8. In the "Save as type" dropdown, select "Document template" and give it a
name (it will change you to the "Templates" folder when you choose Document
Templates. You can change it to whatever folder you want for now. Just
remember where you saved it.
9. Close the template and open another blank document.
10. Click the "Tools" menu, select "Options".
11. Click the "File Locations" TAB
12. Highlight the "Startup" option and click the "Modify" button.
13. Click the dropdown arrow to see where this folder is. Unless you change
it, this is where your new "blank" template file needs to be.

One thing to keep in mind, if you have a network that folks share files, it
might be a good idea to create a folder and have each user set their
"Startup" folder path to that folder instead of the existing folder on each
"C" drive. Keep in mind that if there other templates in that Startup
folder on your hard drive, they won't open automatically if you change the
path to a network drive. Lot's to think about, but having one file that
everyone uses, makes much more sense from an efficiency standpoint.

Hopefully this clarified without getting too verbose. Holler back if you
run into a snag.

--
Bill Foley, Microsoft MVP (PowerPoint)
www.pttinc.com
Check out PPT FAQs at: http://www.rdpslides.com/pptfaq/
"Success, something you measure when you are through succeeding."

Could you please tell me how to do that (save the toolbar in the startup

folder) so sanyone who opens the document will see the toolbar?