How do I insert chapter number with page number in footer?

[Guest]

This used to work in Word 2000, but in 2003, the footer page number will not
bring in the chapter number with the page number (e.g., 1-1, A-1). Here is
what I have done:
1. I've made the Heading for the chapter a Heading 1 style that is based on
an outline numbering format. In the Heading, the chapter + number appear as
automatically generated text (i.e.,"Chapter 1" is a field code).
2. When I go to insert the page number in the footer, I select the Insert,
Page Numbers command and click the Format button.
3. I select the Include chapter number check box, set the Chapter starts
with style as "Heading 1", and set the User separator "- (hyphen)," and set
the Start at option at "1" in the Page numbering group box.
4. When I click OK, I receive an error message: "There is no chapter number
to include in the caption or page number. To apply chapter numbers use the
Bullets and Numbering command on the Format menu and select a multilevel list
style that is linked to the Heading styles."

I've already set the Section to Heading 1 as explained in step 1 above. I'm
not sure what step I'm missing in this process, but it wasn't this difficult
previously to get that Chapter number into the footer with a hyphen before
the sequential page number.
Help!
Thanks.

 

[Shauna Kelly]

Hi Joan

See: I want to include the chapter number with the page number in the
Header - how can I do this?
http://www.word.mvps.org/FAQs/Numbering/ChapterNumber.htm

Hope this helps.

Shauna Kelly. Microsoft MVP.
http://www.shaunakelly.com/word

 

[Suzanne S. Barnhill]

It sounds as if Joan has already correctly done everything suggested in that
article, however.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Guest]

Suzanne,
You are correct. I checked the link to make absolutely sure I hadn't missed
anything (actually, I've seen this article a number of times), but I've
followed the instructions precisely. Yet the software does not respond as
indicated in the instructions. I don't know if this is a bug or if there is
some other (undocumented?) setting buried in the Word 2003 that needs
adjusting. If you have any thoughts, I am definitely interested.
Many thanks for your help.
Joan

 

[Suzanne S. Barnhill]

Offhand, I can't think of anything, though I don't have any personal
experience with this feature, so I might be missing something. If you'd like
to send me a *small* sample of the problem document, I'll take a look and
see what I can figure out.

One more thought, though: have you set up outline numbering as described at
http://www.shaunakelly.com/word/numbering/OutlineNumbering.html? Even if
you're numbering only one heading level, it's worthwhile to go through this
process in order to link the numbering to the style.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.