Help with making a rule to search for emails that aren't contacts.

[frankieplus]

I have a folder full of emails. I have created new contacts from some of these emails.

I want to apply a rule to this folder to find all emails that are -NOT- associated with a contact and move them to the archive folder so that what remains are only emails that are associated with a contact.

A small note. Some not all but some of the emails are sent by a form on my website so the sender is mailto:[email protected] and the email address I used to make a contact with is in the body of the message, so therefore I want the rule to be able to search the body of the email as well as the sender information.

What would the specs be to make such a rule? Or, is there some other way to achieve what I'm wanting to do?


-Frankie


P.S., I already know how to find emails that -are- associated with a contact, thanks to Robert on here, but finding emails that are not associated has got me stumped.





-Frankie

 

[Roady [MVP]]

Start with moving all messages from (e-mail address removed) to a separate
folder (you can also do this by a rule). You'll have to process these
manually or with custom VBA code as the body doesn't hold a relation to the
Contacts folder.

Then create a generic rule without conditions to move the items to your
archive folder but set an exception on "except if sender is in specified
Address Book". Run the rule manually on the folder.

 

[frankieplus]

I can't seem to find 'except if sender is in specified address book'

Here's what I'm doing.

1. Going to tools -> rules and alerts
2. New Rule
3. Check messages when they arrive

And that's where I'm stuck. Don't know which to select next.


-Frankie

 

[Roady [MVP]]

You don't select anything. As I said; create a rule with no conditions
(dialog 1), with a move action (dialog 2) and with an exception (dialog 3).
Just press Next on the first dialog.