E-mail folder views

[Guest]

We use Outlook 2003 on a network. I have tried setting up new views on e-mail
folders (in particular to be able to show recipient and sender) so that other
users in my department can also see these views. However the views are not
maintained and are not available to other users. I have been told by our IT
Department that it is not possible to do this but surely there must be some
way of adding views to the corporate profile even if I cannot do it on
specific folders

 

[Sue Mosher [MVP-Outlook]]

Do you have Owner permission on these folders?

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Sue, as far as I am aware I do. The problem is not in setting up the view,
the problem is with retaining it and making it available to others in my
team. I define the view and select 'all mail and post folders'. I select this
because I want to be able to apply it to more than one folder (I have set up
folders for different topics) not just to the current folder. We appear to
have various pre defined views available to everybody and I would be quite
happy for IT to set up a new view that everybody could use for all folders if
this is the way round the problem but they tell me that that is not possible
either. Any help you can give would certainly be appreciated.

Colin

 

[Sue Mosher [MVP-Outlook]]

Any view with the scope "All mail and post folders" is a view for your personal use. The only view scope that stores a view in the folder so all users working with that folder can use it is "on this folder visible to everyone."

In Outlook 2002 and 2003, you can create views programmatically, although it's not a simple process. MSDN has articles at http://msdn.microsoft.com/library/en-us/dnout2k2/html/ODC_CustomViews.aspand http://msdn.microsoft.com/library/en-us/dnout2k2/html/ODC_XMLViewDef.asp See http://www.outlookcode.com/threads.aspx?forumid=4&messageid=19 for additional sample code.

--
Sue Mosher, Outlook MVP
Author of Configuring Microsoft Outlook 2003

and Microsoft Outlook Programming - Jumpstart for
Administrators, Power Users, and Developers

 

[Guest]

Thanks Sue, I will get our IT people to look at these. Also, thanks for
comments re views; I used "all mail and post folders" so that I could use the
view I had defined on more than one folder but it seems that I need to set up
the view on each folder separately if I want others to be able to use it.