Converting from OE to Outlook 2007, need some Pro-Help please

[Robert]

Hello All,

I believe I need some “professional strength†help and advice with these
questions.

I've been fortunate to have received some of the greatest help at these MS
forums, and so I'm back with some questions regarding my upcoming switch from
OUTLOOK EXPRESS to OUTLOOK 2007, finally.

My questions revolve around myself being very familiar with OE, and now
trying to figure out the best & cleanest way to convert to, and configure
Outlook 2007 given my particular needs. I understand some of the differences
between OE and Outlook, however I've not yet installed Outlook 2007 and I'm
hoping I can get some good advice and answers to my questions.

My current scenario in Outlook Express is as follows: I have four separate
identities. Each identity has one separate email address of its own. Each
identity is set up to include the typical inbox, outbox, sent, deleted, and
drafts folders. In addition, each identity has its own separate folders that
I’ve created (approx 20-50 folders) that I've named and arranged where I
store messages from the different companies, departments, and people I deal
with during the course of typical business and personal dealings. Each
identity also has its own address book (WAB). (I understand Outlook 2007
calls its address book “OABâ€, and I am vaguely familiar with the concept of
PST files in Outlook as well)

So now, when installing and configuring my new OUTLOOK 2007, from the
research I have done, it looks like I have two basic choices to pick from
(maybe others I've not yet heard of).

Below I'll describe the two basic configuration choices I believe I have to
pick from (the way I see it), and my questions will stem from "which Outlook
2007 configuration works best for keeping each of my four email addresses and
their individual folders separate so there is no intermingling between the
four addresses and their folders"?

It looks like it comes down to this: Me setting up one profile, or four
separate profiles?

Choice 1 - I install Outlook 2007, and I configure one profile. And within
this one profile, I create four email address accounts with all the typical
folders (inbox, outbox, sent, deleted, and drafts folders) and the subsequent
folders I create for each email address (approx 20-50), all within this one
profile?

Choice 2 - I install Outlook 2007, and I configure four separate profiles.
One profile for each of my four email addresses, each profile will have the
typical inbox, outbox, sent, deleted, and drafts folders, plus the subsequent
folders I create (approx 20-50)?

Question-1, In a nutshell, given my concerns of keeping clean separation
between email addresses and their folders where I store their email messages,
which of the two choices is best?

Question-2, Why? pros, cons?

Question-3, Are there other “good†options, regarding how I configure
Outlook 2007 given my need to separate four email addresses and their folders?

Question-4, Under choice-1 "or" choice-2, can I set up just one OAB to
handle all four email addresses? (that would be my preference, if possible
only one outlook address book?)

Question-5, If choice-1, I want to avoid the email from all four email
addresses being dumped all at once into one email "inbox" in one profile. Is
there a way, if I go with choice-1 (one profile, four email accounts) to set
up four separate email accounts with all their subsequent folders (including
four typical inboxes, outboxes, sent, deleted, and drafts folders)?.......
and have the option to only download the email from each of the four email
address one at a time, not all four at once? I don’t want to hit
“send/receive†and have all/any incoming email download into all my four
email inboxes. (If I want to check just one business email account, that’s
all I want to check)


Question-6, If I go with choice-2 (four profiles, one email address for each
profile), do I have to closeout Outlook 2007 completely each time I want to
switch to a different profile (for example: when moving from checking email
under one email address in one profile, to checking another email address in
a different profile? (That would be a hassle, avoidable? ? ?)

Question-7, Given choice-1 and/or choice-2 noted above, is there a clean and
safe way for me to transfer from my current Outlook Express to my new Outlook
2007, all my WAB contact info (outlook express address books) and all my
folders with messages as they are currently in my four separate OE
identities?


Any suggestions on a better source for me to find answers to these questions
are welcome.

Alternatively, if answers and advice to my long winded questions are
transmittable easier via email, please communicate via my email address
listed below. Be sure to include in the subject field the wording “outlook
2007 helpâ€.

That’s it. Any feedback, answers, and advice is greatly appreciated.

Best regards,

Robert
02/25/10, Thursday at 10:58pm PST
email: (e-mail address removed)

 

[DL]

The OAB is merely a filtered view of your Contacts, containing the
electronic addresses (email / Fax)
Outlook 2007 can be configured using a single Profile to use seperate data
files for each mail account (assuming pop mail)
http://www.howto-outlook.com/howto/sortmail.htm
Scroll to; 'Directly assign the account a Folder Set
You have to shut outlook down before you can restart using a different
Profile, there is no 'switch Profiles'

 

[Leonid S. Knyshov // SBS Expert]

Hello All,

I believe I need some “professional strength†help and advice with these
questions.

I've been fortunate to have received some of the greatest help at these MS
forums, and so I'm back with some questions regarding my upcoming switch from
OUTLOOK EXPRESS to OUTLOOK 2007, finally.

My questions revolve around myself being very familiar with OE, and now
trying to figure out the best& cleanest way to convert to, and configure
Outlook 2007 given my particular needs. I understand some of the differences
between OE and Outlook, however I've not yet installed Outlook 2007 and I'm
hoping I can get some good advice and answers to my questions.

My current scenario in Outlook Express is as follows: I have four separate
identities. Each identity has one separate email address of its own. Each
identity is set up to include the typical inbox, outbox, sent, deleted, and
drafts folders. In addition, each identity has its own separate folders that
I’ve created (approx 20-50 folders) that I've named and arranged where I
store messages from the different companies, departments, and people I deal
with during the course of typical business and personal dealings. Each
identity also has its own address book (WAB). (I understand Outlook 2007
calls its address book “OABâ€, and I am vaguely familiar with the concept of
PST files in Outlook as well)

So now, when installing and configuring my new OUTLOOK 2007, from the
research I have done, it looks like I have two basic choices to pick from
(maybe others I've not yet heard of).

Below I'll describe the two basic configuration choices I believe I have to
pick from (the way I see it), and my questions will stem from "which Outlook
2007 configuration works best for keeping each of my four email addresses and
their individual folders separate so there is no intermingling between the
four addresses and their folders"?

It looks like it comes down to this: Me setting up one profile, or four
separate profiles?

Choice 1 - I install Outlook 2007, and I configure one profile. And within
this one profile, I create four email address accounts with all the typical
folders (inbox, outbox, sent, deleted, and drafts folders) and the subsequent
folders I create for each email address (approx 20-50), all within this one
profile?

Choice 2 - I install Outlook 2007, and I configure four separate profiles.
One profile for each of my four email addresses, each profile will have the
typical inbox, outbox, sent, deleted, and drafts folders, plus the subsequent
folders I create (approx 20-50)?

Question-1, In a nutshell, given my concerns of keeping clean separation
between email addresses and their folders where I store their email messages,
which of the two choices is best?

Question-2, Why? pros, cons?

Question-3, Are there other “good†options, regarding how I configure
Outlook 2007 given my need to separate four email addresses and their folders?

Question-4, Under choice-1 "or" choice-2, can I set up just one OAB to
handle all four email addresses? (that would be my preference, if possible
only one outlook address book?)

Question-5, If choice-1, I want to avoid the email from all four email
addresses being dumped all at once into one email "inbox" in one profile. Is
there a way, if I go with choice-1 (one profile, four email accounts) to set
up four separate email accounts with all their subsequent folders (including
four typical inboxes, outboxes, sent, deleted, and drafts folders)?.......
and have the option to only download the email from each of the four email
address one at a time, not all four at once? I don’t want to hit
“send/receive†and have all/any incoming email download into all my four
email inboxes. (If I want to check just one business email account, that’s
all I want to check)


Question-6, If I go with choice-2 (four profiles, one email address for each
profile), do I have to closeout Outlook 2007 completely each time I want to
switch to a different profile (for example: when moving from checking email
under one email address in one profile, to checking another email address in
a different profile? (That would be a hassle, avoidable? ? ?)

Question-7, Given choice-1 and/or choice-2 noted above, is there a clean and
safe way for me to transfer from my current Outlook Express to my new Outlook
2007, all my WAB contact info (outlook express address books) and all my
folders with messages as they are currently in my four separate OE
identities?


Any suggestions on a better source for me to find answers to these questions
are welcome.

Alternatively, if answers and advice to my long winded questions are
transmittable easier via email, please communicate via my email address
listed below. Be sure to include in the subject field the wording “outlook
2007 helpâ€.

That’s it. Any feedback, answers, and advice is greatly appreciated.

Best regards,

Robert
02/25/10, Thursday at 10:58pm PST
email: (e-mail address removed)

Since you want proof that you are in the right place to get Outlook
questions answered...

You can go ahead and setup (4) profiles in Outlook 2007 to mimic your
current experience with OE.

Since you are a power user, here is your power user's solution.

For optimal experience, you will want to run multiple instances of
Outlook. This way, the answer to your original question is rather obvious.

Further, I would setup an Exchange 2007 server for these accounts. That
would permit you to access them from the web. The SBS 2008 product is
ideal for this purpose.

Additionally, you could use web-based Outlook from Exchange 2007 to
access multiple accounts using your web browser. Again, there are
techniques to managing multiple instances of cookies for that, but I
doubt you'll go in this direction so I'll save myself some typing.

OK, now as to multiple instances of Outlook.

Solution 1.

There is this brilliant guy with this ugly website:
http://www.hammerofgod.com/download.html

That contains this link:
http://www.hammerofgod.com/download/ExtraOutlook.zip

And then you need to know how to use it
http://www.makeuseof.com/tag/open-two-different-instances-of-outlook-with-extraoutlook/

Solution 2.

A different solution is to configure an Exchange server with multiple
SMTP domains and connect to all four mailboxes using the same instance
of Outlook as a delegate. You could get creative and assign (4) e-mail
addresses to the same mailbox and then group the sent items folder by
"From".

The problem with that solution is that it will mark messages with "Sent
on behalf of", which is the reason why I am not recommending it. There
is a workaround for it explained at
http://www.msexchange.org/tutorials/Sending-As.html and then you'd also
want a solution from http://www.ivasoft.biz/ probably CentralUniSent and
RightFrom.

I believe the multiple instance Outlook solution is the correct choice
for you. The downside to it is that your add-ins might not be supported
and that you'll need a lot of RAM to run (4) instances of Outlook.
--
Leonid S. Knyshov
Crashproof Solutions
510-282-1008
Twitter: @wiseleo
http://crashproofsolutions.com
Microsoft Small Business Specialist
Please vote "helpful" if I helped you

 

[Robert]

Hello Leonid,

Thank you very much. I knew there was at least one person out there that
had the answers I was looking for, and you are the man.

I will look into the options you provided me and go forward from there.

Thanks for taking the time to provide the deatails and specifics that you did.

Much appreciated.

Robert.
02/27/10 at 9:43am PST