Contacts in the Address Book

[Guest]

How do I access contacts in my address book that do not have a fax or e-mail
address listed?

 

[Russ Valentine [MVP-Outlook]]

That's not how the Outlook Address Book works. It exists to provide a list
of electronic addresses to which you might want to send messages. Why do you
feel it needs to contain your other Contacts?
All Contacts data resides in and is readily accessible in the Contacts
Folder.

 

[Michael Andren]

To remind you that an email address needs to be entered for a contact--or
that one doesn't exit yet.

My boss gets into a panic if a name he expects is missing from his email
list. Should I just keep an invalid email address in the book? So that he
only gets mad when his email comes back to him?

Why does Microsoft think it always knows best but we don't? And what is
with the STUPID practice of using alias for email addresses?

That's not how the Outlook Address Book works. It exists to provide a list
of electronic addresses to which you might want to send messages. Why do you
feel it needs to contain your other Contacts?
All Contacts data resides in and is readily accessible in the Contacts
Folder.
--
Russ Valentine
[MVP-Outlook]

How do I access contacts in my address book that do not have a fax or
e-mail
address listed?

 

[Russ Valentine [MVP-Outlook]]

Was there a question in here somewhere?
You seem to be confusing the Outlook Address Book with the Contacts Folder.
I can't think of a single reason you would need to create an invalid email
address.
--
Russ Valentine
[MVP-Outlook]

To remind you that an email address needs to be entered for a contact--or
that one doesn't exit yet.

My boss gets into a panic if a name he expects is missing from his email
list. Should I just keep an invalid email address in the book? So that he
only gets mad when his email comes back to him?

Why does Microsoft think it always knows best but we don't? And what is
with the STUPID practice of using alias for email addresses?

That's not how the Outlook Address Book works. It exists to provide a
list
of electronic addresses to which you might want to send messages. Why do you
feel it needs to contain your other Contacts?
All Contacts data resides in and is readily accessible in the Contacts
Folder.
--
Russ Valentine
[MVP-Outlook]

How do I access contacts in my address book that do not have a fax or
e-mail
address listed?

 

[Michael Andren]

You asked "Why do you feel it (the address book) needs to contain your other
Contacts?" Well, people may have their own reasons for wanting to see the
full list of contacts. You may want to see a name in a list, even if it
doesn't have an email address. You may want to be reminded of a name which
SHOULD have an email address. Shouldn't that be up to the person?

I've explained the difference between the address book and the contact
folder to my boss over and over again. He still doesn't get it. His head
almost exploded when I had to tell him about the Outlook EXPRESS address
book.

If a name is missing from his address book, he doesn't think to look in the
contacts, he thinks the name is missing. It never occurs to him that someone
removed the email address because it's no longer valid.

One way email addresses go missing is through the 'alias' feature. You put
in Bob Jones, put in his email. Put in Robert Jones and the same email
address and the address is magically rendered as "Bob Jones." Now delete Bob
Jones, empty the deleted items folder, and the email address for Robert
Jones still says "Bob Jones," but the email address is gone. And my boss has
a fit. Better yet, wait six months before you empty the deleted items
folder. That way, no one will be able to figure out what even happened.

No, there's no question here, just bitching. Sorry about that.

Was there a question in here somewhere?
You seem to be confusing the Outlook Address Book with the Contacts Folder.
I can't think of a single reason you would need to create an invalid email
address.
--
Russ Valentine
[MVP-Outlook]

To remind you that an email address needs to be entered for a contact--or
that one doesn't exit yet.

My boss gets into a panic if a name he expects is missing from his email
list. Should I just keep an invalid email address in the book? So that he
only gets mad when his email comes back to him?

Why does Microsoft think it always knows best but we don't? And what is
with the STUPID practice of using alias for email addresses?

That's not how the Outlook Address Book works. It exists to provide a
list
of electronic addresses to which you might want to send messages. Why

do
you

feel it needs to contain your other Contacts?
All Contacts data resides in and is readily accessible in the Contacts
Folder.
--
Russ Valentine
[MVP-Outlook]
How do I access contacts in my address book that do not have a fax or
e-mail
address listed?

 

[Russ Valentine [MVP-Outlook]]

There are workarounds for all of these "problems," but they depend on your
Outlook version, information store, and the precise method by which the
email address is being invoked.
The fundamental issue here is still one of user acclimatization. It is
apparent to anyone who has used any version of Outlook for more than a day,
that Outlook in fact has no address book. It replaced the "address book"
with the Contacts Folder, which is infinitely more flexible and
customizable. You obviously recognized that right away.
Perhaps the boss should be using Outlook Express. His life would be simpler
and he wouldn't have to learn anything new.
--
Russ Valentine
[MVP-Outlook]

You asked "Why do you feel it (the address book) needs to contain your
other
Contacts?" Well, people may have their own reasons for wanting to see the
full list of contacts. You may want to see a name in a list, even if it
doesn't have an email address. You may want to be reminded of a name which
SHOULD have an email address. Shouldn't that be up to the person?

I've explained the difference between the address book and the contact
folder to my boss over and over again. He still doesn't get it. His head
almost exploded when I had to tell him about the Outlook EXPRESS address
book.

If a name is missing from his address book, he doesn't think to look in
the
contacts, he thinks the name is missing. It never occurs to him that
someone
removed the email address because it's no longer valid.

One way email addresses go missing is through the 'alias' feature. You put
in Bob Jones, put in his email. Put in Robert Jones and the same email
address and the address is magically rendered as "Bob Jones." Now delete
Bob
Jones, empty the deleted items folder, and the email address for Robert
Jones still says "Bob Jones," but the email address is gone. And my boss
has
a fit. Better yet, wait six months before you empty the deleted items
folder. That way, no one will be able to figure out what even happened.

No, there's no question here, just bitching. Sorry about that.

Was there a question in here somewhere?
You seem to be confusing the Outlook Address Book with the Contacts Folder.
I can't think of a single reason you would need to create an invalid
email
address.
--
Russ Valentine
[MVP-Outlook]

To remind you that an email address needs to be entered for a contact--or
that one doesn't exit yet.

My boss gets into a panic if a name he expects is missing from his
email
list. Should I just keep an invalid email address in the book? So that he
only gets mad when his email comes back to him?

Why does Microsoft think it always knows best but we don't? And what
is
with the STUPID practice of using alias for email addresses?




That's not how the Outlook Address Book works. It exists to provide a
list
of electronic addresses to which you might want to send messages. Why do
you
feel it needs to contain your other Contacts?
All Contacts data resides in and is readily accessible in the Contacts
Folder.
--
Russ Valentine
[MVP-Outlook]
How do I access contacts in my address book that do not have a fax
or
e-mail
address listed?

 

[Guest]

There are workarounds for all of these "problems," but they depend on your
Outlook version, information store, and the precise method by which the
email address is being invoked.
The fundamental issue here is still one of user acclimatization. It is
apparent to anyone who has used any version of Outlook for more than a day,
that Outlook in fact has no address book. It replaced the "address book"
with the Contacts Folder, which is infinitely more flexible and
customizable. You obviously recognized that right away.
Perhaps the boss should be using Outlook Express. His life would be simpler
and he wouldn't have to learn anything new.
--
Russ Valentine
[MVP-Outlook]

You asked "Why do you feel it (the address book) needs to contain your
other
Contacts?" Well, people may have their own reasons for wanting to see the
full list of contacts. You may want to see a name in a list, even if it
doesn't have an email address. You may want to be reminded of a name which
SHOULD have an email address. Shouldn't that be up to the person?

I've explained the difference between the address book and the contact
folder to my boss over and over again. He still doesn't get it. His head
almost exploded when I had to tell him about the Outlook EXPRESS address
book.

If a name is missing from his address book, he doesn't think to look in
the
contacts, he thinks the name is missing. It never occurs to him that
someone
removed the email address because it's no longer valid.

One way email addresses go missing is through the 'alias' feature. You put
in Bob Jones, put in his email. Put in Robert Jones and the same email
address and the address is magically rendered as "Bob Jones." Now delete
Bob
Jones, empty the deleted items folder, and the email address for Robert
Jones still says "Bob Jones," but the email address is gone. And my boss
has
a fit. Better yet, wait six months before you empty the deleted items
folder. That way, no one will be able to figure out what even happened.

No, there's no question here, just bitching. Sorry about that.

Was there a question in here somewhere?
You seem to be confusing the Outlook Address Book with the Contacts Folder.
I can't think of a single reason you would need to create an invalid
email
address.
--
Russ Valentine
[MVP-Outlook]
To remind you that an email address needs to be entered for a contact--or
that one doesn't exit yet.

My boss gets into a panic if a name he expects is missing from his
email
list. Should I just keep an invalid email address in the book? So that he
only gets mad when his email comes back to him?

Why does Microsoft think it always knows best but we don't? And what
is
with the STUPID practice of using alias for email addresses?




That's not how the Outlook Address Book works. It exists to provide a
list
of electronic addresses to which you might want to send messages. Why do
you
feel it needs to contain your other Contacts?
All Contacts data resides in and is readily accessible in the Contacts
Folder.
--
Russ Valentine
[MVP-Outlook]
How do I access contacts in my address book that do not have a fax
or
e-mail
address listed?