Auto text in Word 2007...

[Guest]

Hello,
I can't seem to find the settings for Autotext in the beta for W2K7.
I found the autocorrect options, but not auto text. Any ideas?

Thanks!

 

[Jay Freedman]

On the Insert ribbon, in the Text group, click Quick Parts and then
select Building Block Organizer. The AutoText entries are in that list
along with many other kinds of building blocks.

You can still use the shortcuts Alt+F3 to create AutoText entries and
F3 to retrieve them. The dialog for Alt+F3 is different, though --
it's the building block creation dialog, and it defaults to saving the
entry in Building Block.dotx.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Jay Freedman]

On the Insert ribbon, in the Text group, click Quick Parts and then
select Building Block Organizer. The AutoText entries are in that list
along with many other kinds of building blocks.

You can still use the shortcuts Alt+F3 to create AutoText entries and
F3 to retrieve them. The dialog for Alt+F3 is different, though --
it's the building block creation dialog, and it defaults to saving the
entry in Building Block.dotx.

--
Regards,
Jay Freedman
Microsoft Word MVP
Email cannot be acknowledged; please post all follow-ups to the
newsgroup so all may benefit.

 

[Guest]

Hey Jay,
Thanks for your help. I was able to find the building block organizer;
however, I wasn't able to define a new autotext entry...just edit the ones
that exist.
There was a blank entry right at the top. I wasn't sure if I should redefine
that one...
Also, Alt+F3 didn't work any magic for me...nothing seemed to happen.

Any ideas?

 

[Guest]

Hey Jay,
Thanks for your help. I was able to find the building block organizer;
however, I wasn't able to define a new autotext entry...just edit the ones
that exist.
There was a blank entry right at the top. I wasn't sure if I should redefine
that one...
Also, Alt+F3 didn't work any magic for me...nothing seemed to happen.

Any ideas?

 

[Patrick Schmid]

The feature doesn't seem to be fully working yet in B2. Here is a post
by Beth Melton that explains more about AutoText/QuickParts:
Did you assign the entries to the AutoText Gallery or Quick Parts
gallery? If you added them to the AutoText gallery then you can add
the AutoText command to the QAT which provides access to the AutoText
gallery and the ability to create new AutoText entries. To do so:
right-click the Ribbon and select "Customize Quick Access Toolbar". In
the "Commands not in the Ribbon", locate "AutoText" and add it to your
QAT.

Although the AutoComplete tips are no longer available, you can type
the first few letters and press F3 to insert the entry or add the
"Insert AutoText" command to the QAT - it's in the "Commands not in
the Ribbon" as well.

Granted this isn't the perfect solution, but it's a little better than
opening the Building Blocks Gallery each time.

While I'd love to have the old methods back, given the boundaries of
the new UI, I'd say what they need to do is modify the current
AutoText command and organize the AutoText entries in to submenus
according to the Category (previously the Style) - similar to the way
it used to be.

You can also still use Word for email. The "Email" command can also be
found in the "Commands not in the Ribbon" category for QAT
customization. As in previous versions, this will toggle the email
headers and allow you to send email using Word.

To migrate your AutoCorrect entries to Word 2007, use the macro found
AutoCorrect.dot which can be downloaded from:
http://word.mvps.org/faqs/Customization/ExportAutocorrect.htm. Open
the template in Word 2003 and run the Backup procedure which will
create a document of your AutoCorrect entries. Then open
AutoCorrect.dot in Word 2007 and run the Restore procedure.

As for your AutoText entries, you might try replacing Normal.dotm (or
Normal.dotx) with your old Normal.dot. Then open Normal.dot in Word,
open the Microsoft Office Button, and click Upgrade. Then save it in
the new file format.

They also need to return the functionality to import AutoText entries
in Word 2007. The Organizer is still around but it no longer has the
AutoText tab.

So...it looks like to primary suggestions:
- Add organization to AutoText entries
- Provide the ability to import AutoText entries.

 

[Patrick Schmid]

The feature doesn't seem to be fully working yet in B2. Here is a post
by Beth Melton that explains more about AutoText/QuickParts:
Did you assign the entries to the AutoText Gallery or Quick Parts
gallery? If you added them to the AutoText gallery then you can add
the AutoText command to the QAT which provides access to the AutoText
gallery and the ability to create new AutoText entries. To do so:
right-click the Ribbon and select "Customize Quick Access Toolbar". In
the "Commands not in the Ribbon", locate "AutoText" and add it to your
QAT.

Although the AutoComplete tips are no longer available, you can type
the first few letters and press F3 to insert the entry or add the
"Insert AutoText" command to the QAT - it's in the "Commands not in
the Ribbon" as well.

Granted this isn't the perfect solution, but it's a little better than
opening the Building Blocks Gallery each time.

While I'd love to have the old methods back, given the boundaries of
the new UI, I'd say what they need to do is modify the current
AutoText command and organize the AutoText entries in to submenus
according to the Category (previously the Style) - similar to the way
it used to be.

You can also still use Word for email. The "Email" command can also be
found in the "Commands not in the Ribbon" category for QAT
customization. As in previous versions, this will toggle the email
headers and allow you to send email using Word.

To migrate your AutoCorrect entries to Word 2007, use the macro found
AutoCorrect.dot which can be downloaded from:
http://word.mvps.org/faqs/Customization/ExportAutocorrect.htm. Open
the template in Word 2003 and run the Backup procedure which will
create a document of your AutoCorrect entries. Then open
AutoCorrect.dot in Word 2007 and run the Restore procedure.

As for your AutoText entries, you might try replacing Normal.dotm (or
Normal.dotx) with your old Normal.dot. Then open Normal.dot in Word,
open the Microsoft Office Button, and click Upgrade. Then save it in
the new file format.

They also need to return the functionality to import AutoText entries
in Word 2007. The Organizer is still around but it no longer has the
AutoText tab.

So...it looks like to primary suggestions:
- Add organization to AutoText entries
- Provide the ability to import AutoText entries.

 

[Guest]

Thanks Patrick...hopefully MSFT should have this squared away by the release
date.

Have a good weekend!

 

[Guest]

Thanks Patrick...hopefully MSFT should have this squared away by the release
date.

Have a good weekend!

 

[Guest]

Jay, I have tried this as well and still cannot get my template with the Auto
Text entries that I want to work. Any other ideas? Thanks.

Randy

 

[Guest]

Jay, I have tried this as well and still cannot get my template with the Auto
Text entries that I want to work. Any other ideas? Thanks.

Randy