Word 2007: auto-text shortcuts: are they gone?

[Guest]

Our organization relies heavily on autotexts, and specifically instrumental
in our productivity is the convenience of the auto-text shortcuts (typing the
title of the auto-text in the document). IN Word 2007 these do not appear and
I have found no way to turn them on. Are they gone forever?

 

[Stefan Blom]

The AutoComplete feature does no longer work with AutoText,
unfortunately, but you can still type the name of the AutoText and then
press F3 to insert it.

--
Stefan Blom
Microsoft Word MVP


in message
news:[email protected]...

 

[Guest]

Awesome, thanks! Guess we'll need to shorten some of the titles.

 

[Stefan Blom]

in message

Awesome, thanks! Guess we'll need to shorten some of the titles.

Actually, you can press F3 without having typed the whole AutoText
name...

 

[Guest]

Yeah, I've found it cuts off at 9 characters (since it recognizes the title
between 4 and 9 characters)...as long as it doesn't need to differentiate
between titles (we have some simlar titles in our library of *hunderds* of
autotexts) we should be okay.

 

[Graham Mayor]

You can still pop up the autotext list if you forget the name - it's now
called the Building Blocks Organizer (Insert > Quick Parts). You can add the
building blocks organizer to the QAT if you need to access it regularly.

You might also consider converting them to autocorrect entries. You'll find
the autocorrect editor on the proofing section of Word Options (oe adde it
to the QAT - it's called Autotext Options...).

If you use a unique trigger command eg #name then the substitution is
automatic and instant. You can insert lots of stuff with autocorrect

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[Guest]

Yeah, thanks. I've been playing with the auto-correct option, the building
blocks and the Quick parts and may use them differently based on general
usage and individually most used. Thanks for the tips!

 

[ritzput]

Found following ant added "auto text" to quick link toolbar but now i don't
know how to edit and put in what i want? Don't undestand what below means?:
"Note The Ribbon is part of the Microsoft Office Fluent user interface."

The AutoText feature is incorporated as a gallery into the expanded
capabilities provided by the Quick Parts feature (Document Parts, Building
Blocks) in Microsoft Office Word 2007.

Tip You can add the AutoText command to the Quick Access Toolbar by doing
the following: Click the Microsoft Office Button , and then click Word
Options. Click Customize. Click Commands Not in the Ribbon in the Choose
commands from list, click AutoText, and then click Add.

Note The Ribbon is part of the Microsoft Office Fluent user interface.

Find links to more information about features that provide similar
functionality in the See Also section.

 

[Bob Buckland ?:-\)]

Hi Ritzput,

Basically, if you can remember the trigger text string to use for a specific building block/autotext entry you can use the F3 key at
that point to have the stored building block/autotext entry inserted in the document, but the 'hint'/tooltip feature is gone in Word
2007.


The "Microsoft Office Fluent User Interface" is basically the Ribbon (Word 2007).

In Word 2003 'Autotext' was presented in the User Interface as a single storage area, with entries classified by their Word style
names.

In Word 2007 the Autotext engine handles 36 built in galleries of reusable boilerplate content of which the 'AutoText' gallery is
only one. Together they're Microsoft Office Document Parts/Building blocks, managed by the Building block organizer
(Insert=>Quick Parts=>Building Block organizer)

The 'tooltip'/F3 feature (Autocomplete) you were referring to is turned off in Word 2007, in part because of the large number of
entries among all of the galleries, each of which would require a unique starting character string to trigger the tooltip.

============
Found following ant added "auto text" to quick link toolbar but now i don't
know how to edit and put in what i want? Don't undestand what below means?:
"Note The Ribbon is part of the Microsoft Office Fluent user interface."

The AutoText feature is incorporated as a gallery into the expanded
capabilities provided by the Quick Parts feature (Document Parts, Building
Blocks) in Microsoft Office Word 2007.

Tip You can add the AutoText command to the Quick Access Toolbar by doing
the following: Click the Microsoft Office Button , and then click Word
Options. Click Customize. Click Commands Not in the Ribbon in the Choose
commands from list, click AutoText, and then click Add.

Note The Ribbon is part of the Microsoft Office Fluent user interface.

Find links to more information about features that provide similar
functionality in the See Also section. <<
--

Bob Buckland ?
MS Office System Products MVP

*Courtesy is not expensive and can pay big dividends*