Archive workaround!?

[Phoenix8172]

The company I work for has disabled archiving for Outlook (2003).
They also do a mail purge at intervals. (Under Tools --> Options, the
Archive feature does not show.) I understand they have security
reasons for this, but, with no malicious intent, I'd prefer to be able
to save my old e-mails to my local PC. (They are currently saved on a
shared company server.)

Without trying to get in deep and mess around with the company
settings for my PC, is there any kind of reasonable work-around to
export or save e-mails (without having to individually save thousands
of e-mails from a couple of hundred folders?). I can't find a
workaround, but maybe someone knows a trick I don't know.

And, whatever approach anyone can offer (if any), can it be done in a
way that the company doesn't instantly spot it and hammer me?

 

[Michael Bauer [MVP - Outlook]]

Probably you'd be able to do that with some VBA code, or select all of the
items of one folder and drag them to a folder in the Windows Explorer. But
are you sure you want to go that way? If the company rule is legal and you
break that I'd fire you.

--
Best regards
Michael Bauer - MVP Outlook

: Outlook Categories? Category Manager Is Your Tool:
: <http://www.vboffice.net/product.html?pub=6&lang=en>


Am Wed, 7 May 2008 20:18:08 -0700 (PDT) schrieb (e-mail address removed):

 

[Brian Tillman]

The company I work for has disabled archiving for Outlook (2003).
They also do a mail purge at intervals. (Under Tools --> Options, the
Archive feature does not show.) I understand they have security
reasons for this, but, with no malicious intent, I'd prefer to be able
to save my old e-mails to my local PC. (They are currently saved on a
shared company server.)

Without trying to get in deep and mess around with the company
settings for my PC, is there any kind of reasonable work-around to
export or save e-mails (without having to individually save thousands
of e-mails from a couple of hundred folders?). I can't find a
workaround, but maybe someone knows a trick I don't know.

And, whatever approach anyone can offer (if any), can it be done in a
way that the company doesn't instantly spot it and hammer me?

Are you able to create a PST? If so, do that and manually copy your data to
that PST.

 

[Raj]

Hello Phoenix,

Inorder to store your selected e-mails to your local computer, you can
create a new pst file ( File>new>outlook data file). You can then drag and
drop the folders.
The only reasons why i find archieving is blocked may be due to storage
limitations.

Hope this works.
Have a nice day

 

[Jimmy Kavanagh]

Try Outlook True Archive www.outlooktruearchive.com

It will alow you to archive to a PST or export to disk in MSG/EML formats.

NOTE: I am associated with this utility.

 

[Gordon]

Try Outlook True Archive www.outlooktruearchive.com

It will alow you to archive to a PST or export to disk in MSG/EML formats.

NOTE: I am associated with this utility.

Why bother? Outlook does this without any third-party application...

 

[Jimmy Kavanagh]

Gordon, I bothered with the suggestion because i read in the original post that:

"The company I work for has disabled archiving for Outlook (2003). They also do a mail purge at intervals. (Under Tools --> Options, the Archive feature does not show.)"

If this is the case then the user cannot perform the archive. If I have misread the query or misses something later in the replies then I apologies.

 

[Gordon]

Gordon, I bothered with the suggestion because i read in the original post
that:

"The company I work for has disabled archiving for Outlook (2003). They
also do a mail purge at intervals. (Under Tools --> Options, the Archive
feature does not show.)"

If this is the case then the user cannot perform the archive. If I have
misread the query or misses something later in the replies then I
apologies.

If it's a company, then the OP won't be allowed to install any third-party
software either, without the IT Dept's permission. And if they've disabled
archiving, then they're not going to allow the installation of software that
puts that function back, are they?

 

[Jimmy Kavanagh]

Gordon,

I can see that for some unknown reason I have got your back up. I merely made a simple suggestion that the original poster give the utility a try. I made no claim that it *would* work.

And you give many IT departments too much credit for locking down every possible avenue for a solution. I have dealt with a few large companies and not all IT departments are created equal.

I see from another post I made that you clearly tagged as SPAM that you have certain issues. In the suggestions that I made, I clearly identified myself with the utility in question and genuinely offered it as a possible solution, or *possibly* as an easier way of doing things

Still, I can see from your tone that I am not welcome here and would therefore request the moderator to remove my account.

I wish all the users here sucess with any problems that they encounter.

 

[Brian Tillman]

I can see that for some unknown reason I have got your back up. I
merely made a simple suggestion that the original poster give the
utility a try. I made no claim that it *would* work.

I, for one, don't see your post as spam, provided that your utility
addresses the original poster's problem.

 

[Jimmy Kavanagh]

Hi Brian,

Honestly I wasnt trying to sneak the utility in "under the radar", by making it quite clear that I am involved with it.

There were a number of problems posted here where I thought it might help. I made no extravagant claims (in fact I made no claims at all )

In the other post tagged as SPAM the original poster was talking about archiving and found that "When I run the Mailbox cleanup and AutoArchive button, I completes the task but does not move any emails."

I thought this might be related to the "Last Modified" feature that I am sure you are familiar with. Our utility is designed to work around this and hence my suggestion.

I appreciate that you took the time to post.

 

[Gordon]

I, for one, don't see your post as spam, provided that your utility
addresses the original poster's problem.

Well it doesn't, because the OP's company has disabled archiving. They're
not likely to allow someone to install a third-party application to
circumvent that policy, are they?

 

[Brian Tillman]

Well it doesn't, because the OP's company has disabled archiving.
They're not likely to allow someone to install a third-party
application to circumvent that policy, are they?

That's why I asked if the OP can create a PST. Disabling autoarchive and
disabling the use of PSTs are not the same thing and if a PST can be
created, moving messages to that PST accomplishes the OP's goal.

It's hard to say that the suggested utility actually circumvents the policy
without knowing how it does its job. Nonetheless, the decision to use a
product is an issue to be resolved by the OP and his (or her) employer. If
you want to scold anyone, scold the OP for wanting to violate policy, not
the person who suggests an answer.