Any way to apply rule with partial sender name on Exchange 2003 Server?

[Vitaly Zinoviev]

Hi,

Our company switched to using Exchange Server 2003, and my rule that was
filtering incoming mail by matching just domain name (like 'domain.com')
stopped working for mail sent through Exchange Server. It happens because
Exchange Server does not send standard mail header. I tried to create
corresponding rule through webmail access, but it validates sender names and
does not allow entering something like "domain.com". Is there a way to use a
wildcard for sender name?

I wonder also if it's possible to create rules in Outlook that would be
saved on server. All my current rules are marked as "client only". How do I
make them client and server?

Thanks,
Vitaly

 

[Guest]

Yes, rules can be created based on "words contained in sender's address".

 

[Lanwench [MVP - Exchange]]

Hi,

Our company switched to using Exchange Server 2003, and my rule
that was filtering incoming mail by matching just domain name (like
'domain.com') stopped working for mail sent through Exchange Server.
It happens because Exchange Server does not send standard mail
header.

Not sure what you mean - what are you looking for? What version of Outlook?
What is your rule set up to do, exactly?

I tried to create corresponding rule through webmail access,

but it validates sender names and does not allow entering something
like "domain.com". Is there a way to use a wildcard for sender name?

I wonder also if it's possible to create rules in Outlook that
would be saved on server. All my current rules are marked as "client
only". How do I make them client and server?

Depends entirely on whether the actions in the rule run in one place or the
other - you can't force it.

 

[Vitaly Zinoviev]

Not sure what you mean - what are you looking for? What version of Outlook?
What is your rule set up to do, exactly?

Ok. Version of Outlook is 2003. The rule is: for incoming mail that contains
'domain.com' in sender's address, move it to a specific folder. This rule
does not work for incoming mail from my colleagues sent through the accounts
that use our Exchage Server.

 

[Lanwench [MVP - Exchange]]

Ok. Version of Outlook is 2003. The rule is: for incoming mail that
contains 'domain.com' in sender's address, move it to a specific
folder. This rule does not work for incoming mail from my colleagues
sent through the accounts that use our Exchage Server.

Well, there are no mail headers for such a rule to act on if this is
internal/Exchange mail. What's your intended purpose?

 

[Vitaly Zinoviev]

"Lanwench [MVP - Exchange]"

Well, there are no mail headers for such a rule to act on if this is
internal/Exchange mail. What's your intended purpose?

Yeah, I know about missing mail headers - I wrote about that in my initial
message. The purpose is putting mail from all my colleagues into specific
folder. Pretty straightforward, isn't it?

 

[Vitaly Zinoviev]

OK, now I see that Exchange 2003 Server limits functionality of the rules in
Outlook. Too bad.

"Lanwench [MVP - Exchange]"

Well, there are no mail headers for such a rule to act on if this is
internal/Exchange mail. What's your intended purpose?

Yeah, I know about missing mail headers - I wrote about that in my initial
message. The purpose is putting mail from all my colleagues into specific
folder. Pretty straightforward, isn't it?

 

[Victor Ivanidze]

Hello Vitaly,

did you try the following rule:

Apply this ruke after the message arrives
sender is in Gloabal address list
......


--
Regards,

Victor Ivanidze,
software developer
www.ivasoft.biz

OK, now I see that Exchange 2003 Server limits functionality of the rules
in
Outlook. Too bad.

"Lanwench [MVP - Exchange]"

Vitaly Zinoviev wrote:
Vitaly Zinoviev wrote:
Hi,

Our company switched to using Exchange Server 2003, and my rule
that was filtering incoming mail by matching just domain name (like
'domain.com') stopped working for mail sent through Exchange
Server.
It happens because Exchange Server does not send standard mail
header.

Not sure what you mean - what are you looking for? What version of
Outlook? What is your rule set up to do, exactly?

Ok. Version of Outlook is 2003. The rule is: for incoming mail that
contains 'domain.com' in sender's address, move it to a specific
folder. This rule does not work for incoming mail from my colleagues
sent through the accounts that use our Exchage Server.

Well, there are no mail headers for such a rule to act on if this is
internal/Exchange mail. What's your intended purpose?

Yeah, I know about missing mail headers - I wrote about that in my
initial
message. The purpose is putting mail from all my colleagues into specific
folder. Pretty straightforward, isn't it?

I tried to create corresponding rule through webmail access,
but it validates sender names and does not allow entering something
like "domain.com". Is there a way to use a wildcard for sender
name?

I wonder also if it's possible to create rules in Outlook that
would be saved on server. All my current rules are marked as
"client
only". How do I make them client and server?

Depends entirely on whether the actions in the rule run in one place
or the other - you can't force it.

Thanks,
Vitaly

 

[Vitaly Zinoviev]

Hi Victor,

Thanks for suggestion. Just tried. Sent mail to myself. Rule was not
applied.

Vitaly

Hello Vitaly,

did you try the following rule:

Apply this ruke after the message arrives
sender is in Gloabal address list
.....


--
Regards,

Victor Ivanidze,
software developer
www.ivasoft.biz

OK, now I see that Exchange 2003 Server limits functionality of the rules
in
Outlook. Too bad.

"Lanwench [MVP - Exchange]"
Vitaly Zinoviev wrote:
Vitaly Zinoviev wrote:
Hi,

Our company switched to using Exchange Server 2003, and my rule
that was filtering incoming mail by matching just domain name (like
'domain.com') stopped working for mail sent through Exchange
Server.
It happens because Exchange Server does not send standard mail
header.

Not sure what you mean - what are you looking for? What version of
Outlook? What is your rule set up to do, exactly?

Ok. Version of Outlook is 2003. The rule is: for incoming mail that
contains 'domain.com' in sender's address, move it to a specific
folder. This rule does not work for incoming mail from my colleagues
sent through the accounts that use our Exchage Server.

Well, there are no mail headers for such a rule to act on if this is
internal/Exchange mail. What's your intended purpose?


Yeah, I know about missing mail headers - I wrote about that in my
initial
message. The purpose is putting mail from all my colleagues into specific
folder. Pretty straightforward, isn't it?



I tried to create corresponding rule through webmail access,
but it validates sender names and does not allow entering something
like "domain.com". Is there a way to use a wildcard for sender
name?

I wonder also if it's possible to create rules in Outlook that
would be saved on server. All my current rules are marked as
"client
only". How do I make them client and server?

Depends entirely on whether the actions in the rule run in one place
or the other - you can't force it.

Thanks,
Vitaly

 

[Diane Poremsky [MVP]]

Ok. Version of Outlook is 2003. The rule is: for incoming mail that

contains
'domain.com' in sender's address, move it to a specific folder. This rule
does not work for incoming mail from my colleagues sent through the
accounts
that use our Exchage Server.

Outlook 2003 / Exchange 2003 support domain.com rules - for mail received
via Exchange SMTP. Internal mail lacks a header, so the rule fails. Try a
rule to move all mail except if the sender address (or header) contains @.

 

[Vitaly Zinoviev]

Wow, nice advice! Thanks! It worked.

Vitaly

Outlook 2003 / Exchange 2003 support domain.com rules - for mail received
via Exchange SMTP. Internal mail lacks a header, so the rule fails. Try a
rule to move all mail except if the sender address (or header) contains @.