Address Book in Outlook 2003, doesn't pull up every item

[Guest]

This problem has occurred through different installs of Vista 32. This
problem has occurred even though I have deleted Outlook address books and
created new ones. This problem has occurred even though all 13 Contact
Folders have been checked to "show this folder as an e-mail Address Book" and
a name exist for that folder. In fact, I can pull up some contacts within an
e-mail folder but not all. This problem has occurred for as long as I can
remember and that last time I asked abou this, I was told not to rely on the
search function within Outlook Address Book, but rather Lookout Search (I
kept the program even though Microsoft discontinued it) or Vista Search.

 

[Russ Valentine [MVP-Outlook]]

You'll have to do some more troubleshooting on your own. There is nothing
here for us to go on. Examine what is unique about those Contacts which fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you migrated
data to these "different installs."

 

[Guest]

Their is nothing unique about the contacts that don't show up. Some have a
name and company, others don't. All were entered manually in contacts, none
were imported. The way is migrate data is through mail in control panel, I
add the archive folder and then make that the default mail folder, then I
copy the Outlook file into the folder and overwrite the one created by
outlook, then I make that file the default email folder.

You'll have to do some more troubleshooting on your own. There is nothing
here for us to go on. Examine what is unique about those Contacts which fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]

This problem has occurred through different installs of Vista 32. This
problem has occurred even though I have deleted Outlook address books and
created new ones. This problem has occurred even though all 13 Contact
Folders have been checked to "show this folder as an e-mail Address Book"
and
a name exist for that folder. In fact, I can pull up some contacts within
an
e-mail folder but not all. This problem has occurred for as long as I can
remember and that last time I asked abou this, I was told not to rely on
the
search function within Outlook Address Book, but rather Lookout Search (I
kept the program even though Microsoft discontinued it) or Vista Search.

 

[Guest]

Let me clarify what I mean by some have a name and company and others don't.
What I mean is that some have both sets of information and others just have a
company.

You'll have to do some more troubleshooting on your own. There is nothing
here for us to go on. Examine what is unique about those Contacts which fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]

This problem has occurred through different installs of Vista 32. This
problem has occurred even though I have deleted Outlook address books and
created new ones. This problem has occurred even though all 13 Contact
Folders have been checked to "show this folder as an e-mail Address Book"
and
a name exist for that folder. In fact, I can pull up some contacts within
an
e-mail folder but not all. This problem has occurred for as long as I can
remember and that last time I asked abou this, I was told not to rely on
the
search function within Outlook Address Book, but rather Lookout Search (I
kept the program even though Microsoft discontinued it) or Vista Search.

 

[Guest]

Let me clarify what I mean, some contacts have both the name and company but
others just have a name or just a company.

You'll have to do some more troubleshooting on your own. There is nothing
here for us to go on. Examine what is unique about those Contacts which fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]

This problem has occurred through different installs of Vista 32. This
problem has occurred even though I have deleted Outlook address books and
created new ones. This problem has occurred even though all 13 Contact
Folders have been checked to "show this folder as an e-mail Address Book"
and
a name exist for that folder. In fact, I can pull up some contacts within
an
e-mail folder but not all. This problem has occurred for as long as I can
remember and that last time I asked abou this, I was told not to rely on
the
search function within Outlook Address Book, but rather Lookout Search (I
kept the program even though Microsoft discontinued it) or Vista Search.

 

[Russ Valentine [MVP-Outlook]]

No wonder. You should never overwrite a PST file. Your profile is corrupt
for sure. Your data files may be as well. Use a supported method for
migrating data next time. They are well documented:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
--
Russ Valentine
[MVP-Outlook]

Their is nothing unique about the contacts that don't show up. Some have
a
name and company, others don't. All were entered manually in contacts,
none
were imported. The way is migrate data is through mail in control panel,
I
add the archive folder and then make that the default mail folder, then I
copy the Outlook file into the folder and overwrite the one created by
outlook, then I make that file the default email folder.

You'll have to do some more troubleshooting on your own. There is nothing
here for us to go on. Examine what is unique about those Contacts which
fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]

This problem has occurred through different installs of Vista 32. This
problem has occurred even though I have deleted Outlook address books
and
created new ones. This problem has occurred even though all 13 Contact
Folders have been checked to "show this folder as an e-mail Address
Book"
and
a name exist for that folder. In fact, I can pull up some contacts
within
an
e-mail folder but not all. This problem has occurred for as long as I
can
remember and that last time I asked abou this, I was told not to rely
on
the
search function within Outlook Address Book, but rather Lookout Search
(I
kept the program even though Microsoft discontinued it) or Vista
Search.

 

[Guest]

Make sure all the entries have an email address. If they don't, they will not
show up. For entries that don't have or need email, make one up. For
instance, (e-mail address removed).

Let me clarify what I mean, some contacts have both the name and company but
others just have a name or just a company.

You'll have to do some more troubleshooting on your own. There is nothing
here for us to go on. Examine what is unique about those Contacts which fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]

This problem has occurred through different installs of Vista 32. This
problem has occurred even though I have deleted Outlook address books and
created new ones. This problem has occurred even though all 13 Contact
Folders have been checked to "show this folder as an e-mail Address Book"
and
a name exist for that folder. In fact, I can pull up some contacts within
an
e-mail folder but not all. This problem has occurred for as long as I can
remember and that last time I asked abou this, I was told not to rely on
the
search function within Outlook Address Book, but rather Lookout Search (I
kept the program even though Microsoft discontinued it) or Vista Search.

 

[Guest]

For a second I thought "aha!", however after reviewing contacts that pull up
and those that don't, some have email addresses and others don't.

Make sure all the entries have an email address. If they don't, they will not
show up. For entries that don't have or need email, make one up. For
instance, (e-mail address removed).

Let me clarify what I mean, some contacts have both the name and company but
others just have a name or just a company.

You'll have to do some more troubleshooting on your own. There is nothing
here for us to go on. Examine what is unique about those Contacts which fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista 32. This
problem has occurred even though I have deleted Outlook address books and
created new ones. This problem has occurred even though all 13 Contact
Folders have been checked to "show this folder as an e-mail Address Book"
and
a name exist for that folder. In fact, I can pull up some contacts within
an
e-mail folder but not all. This problem has occurred for as long as I can
remember and that last time I asked abou this, I was told not to rely on
the
search function within Outlook Address Book, but rather Lookout Search (I
kept the program even though Microsoft discontinued it) or Vista Search.

 

[Guest]

Normally I would delete the original outlook file and then import the new one
or I would create Outlook1 and make that the default and then delete the
original. This is the first time that I overwrote the outlook.pst that was
written when I reinstalled Vista and Office. I noticed no ill effects and
this issue is unrelated to that because it has been happening for over a year.

No wonder. You should never overwrite a PST file. Your profile is corrupt
for sure. Your data files may be as well. Use a supported method for
migrating data next time. They are well documented:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
--
Russ Valentine
[MVP-Outlook]

Their is nothing unique about the contacts that don't show up. Some have
a
name and company, others don't. All were entered manually in contacts,
none
were imported. The way is migrate data is through mail in control panel,
I
add the archive folder and then make that the default mail folder, then I
copy the Outlook file into the folder and overwrite the one created by
outlook, then I make that file the default email folder.

You'll have to do some more troubleshooting on your own. There is nothing
here for us to go on. Examine what is unique about those Contacts which
fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista 32. This
problem has occurred even though I have deleted Outlook address books
and
created new ones. This problem has occurred even though all 13 Contact
Folders have been checked to "show this folder as an e-mail Address
Book"
and
a name exist for that folder. In fact, I can pull up some contacts
within
an
e-mail folder but not all. This problem has occurred for as long as I
can
remember and that last time I asked abou this, I was told not to rely
on
the
search function within Outlook Address Book, but rather Lookout Search
(I
kept the program even though Microsoft discontinued it) or Vista
Search.

 

[Russ Valentine [MVP-Outlook]]

Solution remains the same. Seeing all the missteps you routinely make in
migrating Outlook data, it is no wonder your Contacts end up with invalid
addresses. That is what prevents Contacts from appearing in the Outlook
Address Book view.
--
Russ Valentine
[MVP-Outlook]

Normally I would delete the original outlook file and then import the new
one
or I would create Outlook1 and make that the default and then delete the
original. This is the first time that I overwrote the outlook.pst that
was
written when I reinstalled Vista and Office. I noticed no ill effects and
this issue is unrelated to that because it has been happening for over a
year.

No wonder. You should never overwrite a PST file. Your profile is corrupt
for sure. Your data files may be as well. Use a supported method for
migrating data next time. They are well documented:
http://www.slipstick.com/config/backup.htm
http://www.howto-outlook.com/Howto/backupandrestore.htm
http://office.microsoft.com/en-us/assistance/HA010771141033.aspx
--
Russ Valentine
[MVP-Outlook]

Their is nothing unique about the contacts that don't show up. Some
have
a
name and company, others don't. All were entered manually in contacts,
none
were imported. The way is migrate data is through mail in control
panel,
I
add the archive folder and then make that the default mail folder, then
I
copy the Outlook file into the folder and overwrite the one created by
outlook, then I make that file the default email folder.

:

You'll have to do some more troubleshooting on your own. There is
nothing
here for us to go on. Examine what is unique about those Contacts
which
fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista 32.
This
problem has occurred even though I have deleted Outlook address
books
and
created new ones. This problem has occurred even though all 13
Contact
Folders have been checked to "show this folder as an e-mail Address
Book"
and
a name exist for that folder. In fact, I can pull up some contacts
within
an
e-mail folder but not all. This problem has occurred for as long as
I
can
remember and that last time I asked abou this, I was told not to
rely
on
the
search function within Outlook Address Book, but rather Lookout
Search
(I
kept the program even though Microsoft discontinued it) or Vista
Search.

 

[Russ Valentine [MVP-Outlook]]

Impossible. No Contact without a valid email address will appear in the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]

For a second I thought "aha!", however after reviewing contacts that pull
up
and those that don't, some have email addresses and others don't.

Make sure all the entries have an email address. If they don't, they will
not
show up. For entries that don't have or need email, make one up. For
instance, (e-mail address removed).

Let me clarify what I mean, some contacts have both the name and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own. There is
nothing
here for us to go on. Examine what is unique about those Contacts
which fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista 32.
This
problem has occurred even though I have deleted Outlook address
books and
created new ones. This problem has occurred even though all 13
Contact
Folders have been checked to "show this folder as an e-mail Address
Book"
and
a name exist for that folder. In fact, I can pull up some contacts
within
an
e-mail folder but not all. This problem has occurred for as long
as I can
remember and that last time I asked abou this, I was told not to
rely on
the
search function within Outlook Address Book, but rather Lookout
Search (I
kept the program even though Microsoft discontinued it) or Vista
Search.

 

[Guest]

Impossible. No Contact without a valid email address will appear in the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]

For a second I thought "aha!", however after reviewing contacts that pull
up
and those that don't, some have email addresses and others don't.

Make sure all the entries have an email address. If they don't, they will
not
show up. For entries that don't have or need email, make one up. For
instance, (e-mail address removed).

:

Let me clarify what I mean, some contacts have both the name and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own. There is
nothing
here for us to go on. Examine what is unique about those Contacts
which fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista 32.
This
problem has occurred even though I have deleted Outlook address
books and
created new ones. This problem has occurred even though all 13
Contact
Folders have been checked to "show this folder as an e-mail Address
Book"
and
a name exist for that folder. In fact, I can pull up some contacts
within
an
e-mail folder but not all. This problem has occurred for as long
as I can
remember and that last time I asked abou this, I was told not to
rely on
the
search function within Outlook Address Book, but rather Lookout
Search (I
kept the program even though Microsoft discontinued it) or Vista
Search.

 

[Guest]

I can send you one or a few that do.

Impossible. No Contact without a valid email address will appear in the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]

For a second I thought "aha!", however after reviewing contacts that pull
up
and those that don't, some have email addresses and others don't.

Make sure all the entries have an email address. If they don't, they will
not
show up. For entries that don't have or need email, make one up. For
instance, (e-mail address removed).

:

Let me clarify what I mean, some contacts have both the name and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own. There is
nothing
here for us to go on. Examine what is unique about those Contacts
which fail
to appear. For example, if any of these Contacts were imported, their
addresses will not be valid and thus will not appear. State how you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista 32.
This
problem has occurred even though I have deleted Outlook address
books and
created new ones. This problem has occurred even though all 13
Contact
Folders have been checked to "show this folder as an e-mail Address
Book"
and
a name exist for that folder. In fact, I can pull up some contacts
within
an
e-mail folder but not all. This problem has occurred for as long
as I can
remember and that last time I asked abou this, I was told not to
rely on
the
search function within Outlook Address Book, but rather Lookout
Search (I
kept the program even though Microsoft discontinued it) or Vista
Search.

 

[Russ Valentine [MVP-Outlook]]

I have no interest in viewing corrupt Contact Records. I am telling you what
is. It does not matter to me if you don't believe it. You have used every
incorrect method I know of to migrate Outlook data. That is the cause of
your problems.
--
Russ Valentine
[MVP-Outlook]

I can send you one or a few that do.

Impossible. No Contact without a valid email address will appear in the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]

For a second I thought "aha!", however after reviewing contacts that
pull
up
and those that don't, some have email addresses and others don't.

:

Make sure all the entries have an email address. If they don't, they
will
not
show up. For entries that don't have or need email, make one up. For
instance, (e-mail address removed).

:

Let me clarify what I mean, some contacts have both the name and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own. There is
nothing
here for us to go on. Examine what is unique about those Contacts
which fail
to appear. For example, if any of these Contacts were imported,
their
addresses will not be valid and thus will not appear. State how
you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista
32.
This
problem has occurred even though I have deleted Outlook address
books and
created new ones. This problem has occurred even though all 13
Contact
Folders have been checked to "show this folder as an e-mail
Address
Book"
and
a name exist for that folder. In fact, I can pull up some
contacts
within
an
e-mail folder but not all. This problem has occurred for as
long
as I can
remember and that last time I asked abou this, I was told not to
rely on
the
search function within Outlook Address Book, but rather Lookout
Search (I
kept the program even though Microsoft discontinued it) or Vista
Search.

 

[Guest]

Russ,

I used to import data, but was told by yourself and Sue Mosher and others
that that was bad. I used Mail in Control Panel to handle the adding of
email accounts and assigning default emails because of what you all taught
me. Apparently the only thing I did wrong recently was to overwrite and
empty Outlook.pst that was created when Outlook was installed. Usually I
just delete that bring in the new Outlook.pst. Either way, the problem has
been occurring for a long period of time. So you can either blast me because
I didn't handle a complicated issue correctly or you can help me resolve the
problem now that I have one.

I have no interest in viewing corrupt Contact Records. I am telling you what
is. It does not matter to me if you don't believe it. You have used every
incorrect method I know of to migrate Outlook data. That is the cause of
your problems.
--
Russ Valentine
[MVP-Outlook]

I can send you one or a few that do.

Impossible. No Contact without a valid email address will appear in the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]
For a second I thought "aha!", however after reviewing contacts that
pull
up
and those that don't, some have email addresses and others don't.

:

Make sure all the entries have an email address. If they don't, they
will
not
show up. For entries that don't have or need email, make one up. For
instance, (e-mail address removed).

:

Let me clarify what I mean, some contacts have both the name and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own. There is
nothing
here for us to go on. Examine what is unique about those Contacts
which fail
to appear. For example, if any of these Contacts were imported,
their
addresses will not be valid and thus will not appear. State how
you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista
32.
This
problem has occurred even though I have deleted Outlook address
books and
created new ones. This problem has occurred even though all 13
Contact
Folders have been checked to "show this folder as an e-mail
Address
Book"
and
a name exist for that folder. In fact, I can pull up some
contacts
within
an
e-mail folder but not all. This problem has occurred for as
long
as I can
remember and that last time I asked abou this, I was told not to
rely on
the
search function within Outlook Address Book, but rather Lookout
Search (I
kept the program even though Microsoft discontinued it) or Vista
Search.

 

[Russ Valentine [MVP-Outlook]]

From your description, there is no way to know at what point these Contacts'
addresses became invalid nor exactly which of the import/overwrite actions
did it.
For starters, I would run a repair on your Outlook Data File. Make sure all
these folders are in your default file. Then I would reset the Outlook
Address Book Service to reconnect it to this file (remove it from the
profile, restart Outlook and add it back). Make sure each folder is enabled
as an email address book.
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002




--
Russ Valentine
[MVP-Outlook]

Russ,

I used to import data, but was told by yourself and Sue Mosher and others
that that was bad. I used Mail in Control Panel to handle the adding of
email accounts and assigning default emails because of what you all taught
me. Apparently the only thing I did wrong recently was to overwrite and
empty Outlook.pst that was created when Outlook was installed. Usually I
just delete that bring in the new Outlook.pst. Either way, the problem
has
been occurring for a long period of time. So you can either blast me
because
I didn't handle a complicated issue correctly or you can help me resolve
the
problem now that I have one.

I have no interest in viewing corrupt Contact Records. I am telling you
what
is. It does not matter to me if you don't believe it. You have used every
incorrect method I know of to migrate Outlook data. That is the cause of
your problems.
--
Russ Valentine
[MVP-Outlook]

I can send you one or a few that do.

:

Impossible. No Contact without a valid email address will appear in
the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]
For a second I thought "aha!", however after reviewing contacts that
pull
up
and those that don't, some have email addresses and others don't.

:

Make sure all the entries have an email address. If they don't,
they
will
not
show up. For entries that don't have or need email, make one up.
For
instance, (e-mail address removed).

:

Let me clarify what I mean, some contacts have both the name and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own. There
is
nothing
here for us to go on. Examine what is unique about those
Contacts
which fail
to appear. For example, if any of these Contacts were imported,
their
addresses will not be valid and thus will not appear. State how
you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista
32.
This
problem has occurred even though I have deleted Outlook
address
books and
created new ones. This problem has occurred even though all
13
Contact
Folders have been checked to "show this folder as an e-mail
Address
Book"
and
a name exist for that folder. In fact, I can pull up some
contacts
within
an
e-mail folder but not all. This problem has occurred for as
long
as I can
remember and that last time I asked abou this, I was told not
to
rely on
the
search function within Outlook Address Book, but rather
Lookout
Search (I
kept the program even though Microsoft discontinued it) or
Vista
Search.

 

[Guest]

Is it possible to somehow create a completely new Outlook file with all my
data? For example, if I were to create a blank Outlook.pst and then export
my data by folder into the new one would that resolve some of my problems?

From your description, there is no way to know at what point these Contacts'
addresses became invalid nor exactly which of the import/overwrite actions
did it.
For starters, I would run a repair on your Outlook Data File. Make sure all
these folders are in your default file. Then I would reset the Outlook
Address Book Service to reconnect it to this file (remove it from the
profile, restart Outlook and add it back). Make sure each folder is enabled
as an email address book.
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002




--
Russ Valentine
[MVP-Outlook]

Russ,

I used to import data, but was told by yourself and Sue Mosher and others
that that was bad. I used Mail in Control Panel to handle the adding of
email accounts and assigning default emails because of what you all taught
me. Apparently the only thing I did wrong recently was to overwrite and
empty Outlook.pst that was created when Outlook was installed. Usually I
just delete that bring in the new Outlook.pst. Either way, the problem
has
been occurring for a long period of time. So you can either blast me
because
I didn't handle a complicated issue correctly or you can help me resolve
the
problem now that I have one.

I have no interest in viewing corrupt Contact Records. I am telling you
what
is. It does not matter to me if you don't believe it. You have used every
incorrect method I know of to migrate Outlook data. That is the cause of
your problems.
--
Russ Valentine
[MVP-Outlook]
I can send you one or a few that do.

:

Impossible. No Contact without a valid email address will appear in
the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]
For a second I thought "aha!", however after reviewing contacts that
pull
up
and those that don't, some have email addresses and others don't.

:

Make sure all the entries have an email address. If they don't,
they
will
not
show up. For entries that don't have or need email, make one up.
For
instance, (e-mail address removed).

:

Let me clarify what I mean, some contacts have both the name and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own. There
is
nothing
here for us to go on. Examine what is unique about those
Contacts
which fail
to appear. For example, if any of these Contacts were imported,
their
addresses will not be valid and thus will not appear. State how
you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
This problem has occurred through different installs of Vista
32.
This
problem has occurred even though I have deleted Outlook
address
books and
created new ones. This problem has occurred even though all
13
Contact
Folders have been checked to "show this folder as an e-mail
Address
Book"
and
a name exist for that folder. In fact, I can pull up some
contacts
within
an
e-mail folder but not all. This problem has occurred for as
long
as I can
remember and that last time I asked abou this, I was told not
to
rely on
the
search function within Outlook Address Book, but rather
Lookout
Search (I
kept the program even though Microsoft discontinued it) or
Vista
Search.

 

[Russ Valentine [MVP-Outlook]]

It's certainly possible to create new PST file, but it probably won't help
and I certainly would avoid exporting ever again. I'd try repairing your
existing PST file first.
Another thing to try that would provide some troubleshooting information is
to find one of the Contacts that you know has a valid email address but that
isn't appearing in the address book view. Open and save that Contact Record.
Restart Outlook and see if that Contact now appears.
It still troubles me that you claim that Contacts without email addresses
appear in your address book view. That simply isn't possible, so I wonder if
you are really talking about the Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]

Is it possible to somehow create a completely new Outlook file with all my
data? For example, if I were to create a blank Outlook.pst and then
export
my data by folder into the new one would that resolve some of my problems?

From your description, there is no way to know at what point these
Contacts'
addresses became invalid nor exactly which of the import/overwrite
actions
did it.
For starters, I would run a repair on your Outlook Data File. Make sure
all
these folders are in your default file. Then I would reset the Outlook
Address Book Service to reconnect it to this file (remove it from the
profile, restart Outlook and add it back). Make sure each folder is
enabled
as an email address book.
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002




--
Russ Valentine
[MVP-Outlook]

Russ,

I used to import data, but was told by yourself and Sue Mosher and
others
that that was bad. I used Mail in Control Panel to handle the adding
of
email accounts and assigning default emails because of what you all
taught
me. Apparently the only thing I did wrong recently was to overwrite
and
empty Outlook.pst that was created when Outlook was installed. Usually
I
just delete that bring in the new Outlook.pst. Either way, the problem
has
been occurring for a long period of time. So you can either blast me
because
I didn't handle a complicated issue correctly or you can help me
resolve
the
problem now that I have one.

:

I have no interest in viewing corrupt Contact Records. I am telling
you
what
is. It does not matter to me if you don't believe it. You have used
every
incorrect method I know of to migrate Outlook data. That is the cause
of
your problems.
--
Russ Valentine
[MVP-Outlook]
I can send you one or a few that do.

:

Impossible. No Contact without a valid email address will appear in
the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]
For a second I thought "aha!", however after reviewing contacts
that
pull
up
and those that don't, some have email addresses and others don't.

:

Make sure all the entries have an email address. If they don't,
they
will
not
show up. For entries that don't have or need email, make one up.
For
instance, (e-mail address removed).

:

Let me clarify what I mean, some contacts have both the name
and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own.
There
is
nothing
here for us to go on. Examine what is unique about those
Contacts
which fail
to appear. For example, if any of these Contacts were
imported,
their
addresses will not be valid and thus will not appear. State
how
you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
message
This problem has occurred through different installs of
Vista
32.
This
problem has occurred even though I have deleted Outlook
address
books and
created new ones. This problem has occurred even though
all
13
Contact
Folders have been checked to "show this folder as an
e-mail
Address
Book"
and
a name exist for that folder. In fact, I can pull up some
contacts
within
an
e-mail folder but not all. This problem has occurred for
as
long
as I can
remember and that last time I asked abou this, I was told
not
to
rely on
the
search function within Outlook Address Book, but rather
Lookout
Search (I
kept the program even though Microsoft discontinued it) or
Vista
Search.

 

[Guest]

I could send you some screen shots showing the sequence. I assure you that
it is an Outlook Address Book, not a Personal Address Book or anything else.

It's certainly possible to create new PST file, but it probably won't help
and I certainly would avoid exporting ever again. I'd try repairing your
existing PST file first.
Another thing to try that would provide some troubleshooting information is
to find one of the Contacts that you know has a valid email address but that
isn't appearing in the address book view. Open and save that Contact Record.
Restart Outlook and see if that Contact now appears.
It still troubles me that you claim that Contacts without email addresses
appear in your address book view. That simply isn't possible, so I wonder if
you are really talking about the Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]

Is it possible to somehow create a completely new Outlook file with all my
data? For example, if I were to create a blank Outlook.pst and then
export
my data by folder into the new one would that resolve some of my problems?

From your description, there is no way to know at what point these
Contacts'
addresses became invalid nor exactly which of the import/overwrite
actions
did it.
For starters, I would run a repair on your Outlook Data File. Make sure
all
these folders are in your default file. Then I would reset the Outlook
Address Book Service to reconnect it to this file (remove it from the
profile, restart Outlook and add it back). Make sure each folder is
enabled
as an email address book.
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002




--
Russ Valentine
[MVP-Outlook]
Russ,

I used to import data, but was told by yourself and Sue Mosher and
others
that that was bad. I used Mail in Control Panel to handle the adding
of
email accounts and assigning default emails because of what you all
taught
me. Apparently the only thing I did wrong recently was to overwrite
and
empty Outlook.pst that was created when Outlook was installed. Usually
I
just delete that bring in the new Outlook.pst. Either way, the problem
has
been occurring for a long period of time. So you can either blast me
because
I didn't handle a complicated issue correctly or you can help me
resolve
the
problem now that I have one.

:

I have no interest in viewing corrupt Contact Records. I am telling
you
what
is. It does not matter to me if you don't believe it. You have used
every
incorrect method I know of to migrate Outlook data. That is the cause
of
your problems.
--
Russ Valentine
[MVP-Outlook]
I can send you one or a few that do.

:

Impossible. No Contact without a valid email address will appear in
the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]
For a second I thought "aha!", however after reviewing contacts
that
pull
up
and those that don't, some have email addresses and others don't.

:

Make sure all the entries have an email address. If they don't,
they
will
not
show up. For entries that don't have or need email, make one up.
For
instance, (e-mail address removed).

:

Let me clarify what I mean, some contacts have both the name
and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own.
There
is
nothing
here for us to go on. Examine what is unique about those
Contacts
which fail
to appear. For example, if any of these Contacts were
imported,
their
addresses will not be valid and thus will not appear. State
how
you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
message
This problem has occurred through different installs of
Vista
32.
This
problem has occurred even though I have deleted Outlook
address
books and
created new ones. This problem has occurred even though
all
13
Contact
Folders have been checked to "show this folder as an
e-mail
Address
Book"
and
a name exist for that folder. In fact, I can pull up some
contacts
within
an
e-mail folder but not all. This problem has occurred for
as
long
as I can
remember and that last time I asked abou this, I was told
not
to
rely on
the
search function within Outlook Address Book, but rather
Lookout
Search (I
kept the program even though Microsoft discontinued it) or
Vista
Search.

 

[Russ Valentine [MVP-Outlook]]

Include a description of how you invoked each view.
--
Russ Valentine
[MVP-Outlook]

I could send you some screen shots showing the sequence. I assure you that
it is an Outlook Address Book, not a Personal Address Book or anything
else.

It's certainly possible to create new PST file, but it probably won't
help
and I certainly would avoid exporting ever again. I'd try repairing your
existing PST file first.
Another thing to try that would provide some troubleshooting information
is
to find one of the Contacts that you know has a valid email address but
that
isn't appearing in the address book view. Open and save that Contact
Record.
Restart Outlook and see if that Contact now appears.
It still troubles me that you claim that Contacts without email addresses
appear in your address book view. That simply isn't possible, so I wonder
if
you are really talking about the Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]

Is it possible to somehow create a completely new Outlook file with all
my
data? For example, if I were to create a blank Outlook.pst and then
export
my data by folder into the new one would that resolve some of my
problems?

:

From your description, there is no way to know at what point these
Contacts'
addresses became invalid nor exactly which of the import/overwrite
actions
did it.
For starters, I would run a repair on your Outlook Data File. Make
sure
all
these folders are in your default file. Then I would reset the Outlook
Address Book Service to reconnect it to this file (remove it from the
profile, restart Outlook and add it back). Make sure each folder is
enabled
as an email address book.
http://support.microsoft.com/default.aspx?scid=kb;en-us;287563&Product=ol2002




--
Russ Valentine
[MVP-Outlook]
Russ,

I used to import data, but was told by yourself and Sue Mosher and
others
that that was bad. I used Mail in Control Panel to handle the
adding
of
email accounts and assigning default emails because of what you all
taught
me. Apparently the only thing I did wrong recently was to overwrite
and
empty Outlook.pst that was created when Outlook was installed.
Usually
I
just delete that bring in the new Outlook.pst. Either way, the
problem
has
been occurring for a long period of time. So you can either blast
me
because
I didn't handle a complicated issue correctly or you can help me
resolve
the
problem now that I have one.

:

I have no interest in viewing corrupt Contact Records. I am telling
you
what
is. It does not matter to me if you don't believe it. You have used
every
incorrect method I know of to migrate Outlook data. That is the
cause
of
your problems.
--
Russ Valentine
[MVP-Outlook]
I can send you one or a few that do.

:

Impossible. No Contact without a valid email address will appear
in
the
Outlook Address Book.
--
Russ Valentine
[MVP-Outlook]
For a second I thought "aha!", however after reviewing
contacts
that
pull
up
and those that don't, some have email addresses and others
don't.

:

Make sure all the entries have an email address. If they
don't,
they
will
not
show up. For entries that don't have or need email, make one
up.
For
instance, (e-mail address removed).

:

Let me clarify what I mean, some contacts have both the
name
and
company but
others just have a name or just a company.

:

You'll have to do some more troubleshooting on your own.
There
is
nothing
here for us to go on. Examine what is unique about those
Contacts
which fail
to appear. For example, if any of these Contacts were
imported,
their
addresses will not be valid and thus will not appear.
State
how
you
migrated
data to these "different installs."
--
Russ Valentine
[MVP-Outlook]
message
This problem has occurred through different installs of
Vista
32.
This
problem has occurred even though I have deleted Outlook
address
books and
created new ones. This problem has occurred even
though
all
13
Contact
Folders have been checked to "show this folder as an
e-mail
Address
Book"
and
a name exist for that folder. In fact, I can pull up
some
contacts
within
an
e-mail folder but not all. This problem has occurred
for
as
long
as I can
remember and that last time I asked abou this, I was
told
not
to
rely on
the
search function within Outlook Address Book, but rather
Lookout
Search (I
kept the program even though Microsoft discontinued it)
or
Vista
Search.