Working With Styles.. PLease Help!

[Guest]

I have a few issues about styles and need some help.

1) In Word2007 how do I make the NORMAL WITHOUT SPACES be my default style
and not the NORMAL WITH SPACES? I thought I changed it but each time I open
word, the WITH SPACES is back...
2) Why when I Center, BOLD, Italic, etc a word, sentance or paragraph why
DOES MY ENTIRE DOCUMENT CHANGE.. then I have to do a simply "UNDO" (ctrl z)
and the whole document chnage is reversed and what I had originally selected
has been changed as I intended. Again, what am I doing wrong?? (And
sometimes, I lose other styles during that process like bullets and then I
lose lots of work effort as I never really know when I lost bullets)
3) Why do my documents grow to CRAZY sizes. I had one document get VERY
SLOW and when I saved it and closed it - it was 210MB... I then opened it,
selected ALL and copied into a new document. Saved and closed them both.
THe first was still 210MB but the new one based on a copy was 350KB.. WHAT
THE HELL HAPPENED? And now, when Word slows I notice it sooner so my size
never gets that big. Now, I generally do the "COPY RESTART" when the file
gets to about 10MB. Why and what is word DOing???
I suspect all these are related because it only started when I began using
styles exclusinvely to control the formatting in my documents.

THanks!

 

[Stefan Blom]

1. Press Ctrl+Shift+Alt+S. Click the Manage Styles button. Click the Set
Defaults tab, and specify the desired settings. Check the "New documents
based on this template" and then click OK.

2. A style has been set to update automatically. If this is the Normal
style, you will have to use a macro to turn the setting off:

ActiveDocument.Styles(wdStyleNormal).AutomaticallyUpdate = False

3. MVP Suzanne S. Barnhill has posted this response to the third question:

*********
There are a number of reasons for excessive file size, including:

1. Fast Saves: Disable this at on the Save tab of Tools | Options.


2. Preview Picture: Clear the check box on the Summary tab of File |
Properties.


3. Versions (File | Versions): Make sure "Automatically save version on
close" is not turned on.


4. Revisions (Tools | Track Changes):
Highlight Changes: Make sure "Highlight changes on screen" is turned on
(or that "Final Showing Markup" is displayed).
Accept/Reject Changes: If "Accept All" or "Reject All" is available then
revisions are present; accept or reject all changes, then turn Track Changes
off.


5. Keep track of formatting (Tools | Options | Edit). This is reportedly a
major cause of file bloat in Word 2002 and above.


6. Embedded True Type fonts (Tools | Options | Save); embedding fonts should
be avoided wherever possible.


7. Embedded linguistic data (Tools | Options | Save).


8. Embedded graphics: When feasible, it is preferable to link the graphics.
That is, when you insert the graphic, click the arrow beside Insert in the
Picture dialog and choose Link to File rather than Insert or Insert and
Link.


9. Embedded objects: These are even worse than ordinary graphics saved with
the document. If you see an { EMBED } code, the graphic is an OLE object.
Unless you need to be able to edit the object in place, unlink it using
Ctrl+Shift+F9.


10. File format: Make sure you are saving as a Word document; in some cases
..rtf (Rich Text Format) files are significantly larger than .doc files.


11. Document corruption: See
http://www.mvps.org/word/FAQs/AppErrors/CorruptDoc.htm.

*********

 

[Guest]

WOW.. thanks for the prompt reply.

I have made the changes as directed and will keep tabs on the gorwing size
thing. Thanks again!

 

[Stefan Blom]

You are welcome.

I forgot to mention that there is an article about turning off the
automatically update setting for styles at
http://word.mvps.org/FAQs/Formatting/WholeDocumentReformatted.htm. Note that
the instructions are not for Word 2007 (although the general principles
still apply).

--
Stefan Blom
Microsoft Word MVP


in message

 

[Guest]

Stefan and others ~

If you're a mouser rather than a key stroker (we have both in our office),
click on the dialog arrow in the Home tab/Styles group (instead of
Ctrl+Shift+Alt+S). The Manage Styles button is the rightmost of the 3 buttons
at the bottom of the Styles window.

Cyndie Browning
Tulsa, OK

 

[Stefan Blom]

Indeed, what you are describing is the "standard" way to display the Styles
pane; there is a so-called dialog launcher button in many other groups (on
the ribbon) too.

--
Stefan Blom
Microsoft Word MVP


in message