word heading numbers master sub--Very Advanced Question (Word 2002

[Guest]

Hello anyone reading and who might be of help,

WARNING: The following problem is for those with a lot of Word experience
and not for the faint of heart.


When combining one document into another (either by master/sub or file
insert), the document entering the master picks up the numbering order of the
master. For example, you have two documents (master and sub). Each follow the
heading 1, 2, 3 numbering convention (seperately) as follows:

1 Heading 1
1.1 Heading 2
1.1.1 Heading 3

And so on. When I pull a document into the master, I'm trying to get the
document that I just pulled in to enter the master document numbering scheme
as if it was a sub heading. For example, currently, when I pull it in it
displays as follows:

1 Heading 1 (Master doc)
1.1 Heading 2 (Master doc)
[sub is inserted]
2 Heading 1 (sub doc)
2.1 Heading 2 (sub doc)

Word maintains the heading style in the original sub document and progresses
the consecutive flow.

What I am trying to accomplish is this:

1 Heading 1 (Master doc)
1.1 Heading 2 (Master doc)
[sub is inserted]
1.2 Heading 2 (sub doc, was previously a Heading 1)
1.2.1 Heading 3 (sub doc, was previously a Heading 2)

Is anyone up to the challenge of solving my dilemma? Of course, this can be
fixed manually but I'm looking for a way so that Word automatically does this
when I suck in a sub document.

Thanks and good luck.
Joe

 

[Anne Troy]

IMHO, you need to, in your subdocs, find/replace Heading 2 with Heading 3,
Heading 1 with Heading 2, etc., before inserting into the master. You will
not get Word to "automatically" re-adjust your levels just because you've
inserted it into another document. I'm sure it could be automated using VBA,
but I'm not sure if that's your desire.
Alternatively, I would never create a master doc that contains numbering. A
master, to me, should only be used for "front matter" such as a table of
contents. We also strongly advise that you don't use master/subs.
Here's one article on it:
http://word.mvps.org/faqs/general/WhyMasterDocsCorrupt.htm
************
Hope it helps!
Anne Troy
www.OfficeArticles.com

"Help with Handouts to Word"