Word 2003 XP-Index

[Tori]

I need to create and index that captures both the numbered paragraph the
indexed word is in and the page number. I can already create and index with
just the page number but is there a way to also capture the numbered
paragraph (which will change as the text is edited)? All this should be
"auto" updateable if possible.

 

[Stefan Blom]

Assuming that you are using a numbered style, you can capture its number by
nesting a STYLEREF field within the XE (index entry) field.

After you've created the XE field (for example via the Mark Index Entry
dialog box) in a numbered paragraph, press Ctrl+Shift+8 to show nonprinting
marks including hidden text. You'll see something like this: { XE "my index
entry here" }. Place the insertion point after the first quotation mark and
press Ctrl+F9 to insert another pair of field delimiters, { }. Type STYLEREF
"name of numbered style here" \n. After the STYLEREF field, add a space. In
other words, you now have this:

{ XE "{ STYLEREF "name of numbered style here" \n } my index entry here" }

Select the field and press F9 to update it. To show/hide (most) field codes,
use Alt+F9. To show/hide hidden text, use Ctrl+Shift+8 (or the ¶ button on
the toolbar).

You can update the fields in the selection by pressing F9. With STYLEREF
fields, switching to Print Preview and back to your current view also works.

~~~
Stefan Blom
Microsoft Word MVP