Why do headings not appear in Cross-reference dialogue?

[Hallsjo]

Based on Word's built in heading styles I have created unnumbered heading
styles. These do not appear in the Cross-reference dialogue (Reference type:
Heading). I check other posts in the forum, as well as the documentation, and
they tell me that the prerequisite for a heading to appear in the
Cross-reference dialogue, is that the style of the heading is based on
"Word's outline levels or Heading 1, 2 or 3 styles". When I check the
paragraph formatting for the styles, an Outline level is specified. What
other things might keep Word from letting me cross-reference these headings?
We use Word 2007 in templates lifted from Word 2003.

 

[Stefan Blom]

In the Cross-reference dialog box, if you pick "Heading" for "Reference
type," only Word's *built-in* headings will appear. (If you had numbered
your custom headings, they would be available in the "Numbered item"
category, along with any numbered paragraphs, including built-in headings.)

In this case, you will have to manually bookmark your headings and then
insert cross-references to the bookmarks.

 

[Hallsjo]

OK, thanks for the rapid response. I guess it's time to reevaluate the styles
in our templates. Too bad one must adjust reality to the map, and not the
other way around.

 

[Stefan Blom]

Note that you can customize the built-in headings to suit your needs, so it
really isn't a problem to use them.

 

[Hallsjo]

In this case I want to give the readers the option to use either heading 4
and heading 5 with or without numbering (Heading 4 and Heading 4 unnum
respectively) in the same template. But in my case, I'd have to create 2
separate templates; one with H4 and H5 with numbering, and one where H4 and
H5 are unnumbered. Right?

 

[Stefan Blom]

Yes, I'd use separate templates for the scenario you just described.

 

[Hallsjo]

Thanks for all your help!

Yes, I'd use separate templates for the scenario you just described.

 

[Stefan Blom]

You are welcome!