view schedules: show both out of town & various appts in one day

  • Thread starter Hello_It''''s_Me-CA
  • Start date

H

Hello_It''''s_Me-CA

My boss travels to other locations often and is 'out of town'. He also
schedules meetings in those other locations. How can I see both conditions
when I view his schedule? It appears that the calendar will only show one
action. Either out of town all day or busy for various appts. Is there a
way to indicate both?
Thank you.
 
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H

Hello_It''''s_Me-CA

Thank you. So you are saying that if HE sets his calendar for 'TENTATIVE /
all day', that should do it, right? Then as he makes appts for himself he'll
still have the time blocked, but we can see that all that other time is
tentative when viewing his calendar. I'm going to test this. I bet that
works.

Diane Poremsky said:
outlook doesn't offer an 'out but available' option - use tentative to show
he is available there.

--
Diane Poremsky [MVP - Outlook]



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mailto:[email protected]

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Hello_It''''s_Me-CA said:
My boss travels to other locations often and is 'out of town'. He also
schedules meetings in those other locations. How can I see both
conditions
when I view his schedule? It appears that the calendar will only show one
action. Either out of town all day or busy for various appts. Is there a
way to indicate both?
Thank you.
 
D

Diane Poremsky [MVP]

Correct. I would also mark the subject informative - i.e., "Available for
meetings at ---" or "Phone calls only" so others can see what type of
appointments he'd like.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Hello_It''''s_Me-CA said:
Thank you. So you are saying that if HE sets his calendar for 'TENTATIVE
/
all day', that should do it, right? Then as he makes appts for himself
he'll
still have the time blocked, but we can see that all that other time is
tentative when viewing his calendar. I'm going to test this. I bet that
works.

Diane Poremsky said:
outlook doesn't offer an 'out but available' option - use tentative to
show
he is available there.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


Hello_It''''s_Me-CA said:
My boss travels to other locations often and is 'out of town'. He also
schedules meetings in those other locations. How can I see both
conditions
when I view his schedule? It appears that the calendar will only show
one
action. Either out of town all day or busy for various appts. Is
there a
way to indicate both?
Thank you.
 
H

Hello_It''''s_Me-CA

Hi Diane,
This doesn't seem to work for me anymore. I can't see more than one
availablity status on my boss' calendar. I'm trying to see when my boss is
out of town, still allowing him to book his own meetings etc while out of
town. I need to be able to distinguish when he is in town from busy
appointments.
In June, you helped me with a work around.
Now, it doesn't seem to work. I can only see one status --- either busy or
tentative (that was the work around for when he was out of town). I'm trying
ot see both. Any suggestions?
Is he just going to have to break down & let me have access to his calendar?
Thanks for your help.

Diane Poremsky said:
Correct. I would also mark the subject informative - i.e., "Available for
meetings at ---" or "Phone calls only" so others can see what type of
appointments he'd like.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Hello_It''''s_Me-CA said:
Thank you. So you are saying that if HE sets his calendar for 'TENTATIVE
/
all day', that should do it, right? Then as he makes appts for himself
he'll
still have the time blocked, but we can see that all that other time is
tentative when viewing his calendar. I'm going to test this. I bet that
works.

Diane Poremsky said:
outlook doesn't offer an 'out but available' option - use tentative to
show
he is available there.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


message My boss travels to other locations often and is 'out of town'. He also
schedules meetings in those other locations. How can I see both
conditions
when I view his schedule? It appears that the calendar will only show
one
action. Either out of town all day or busy for various appts. Is
there a
way to indicate both?
Thank you.
 
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H

Hello_It''''s_Me-CA

Please disregard the reply sent a few minutes ago. I figured it out. I'm
opening a new question related to this. Thank you~~~

Diane Poremsky said:
Correct. I would also mark the subject informative - i.e., "Available for
meetings at ---" or "Phone calls only" so others can see what type of
appointments he'd like.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point your
newsreader to msnews.microsoft.com.


Hello_It''''s_Me-CA said:
Thank you. So you are saying that if HE sets his calendar for 'TENTATIVE
/
all day', that should do it, right? Then as he makes appts for himself
he'll
still have the time blocked, but we can see that all that other time is
tentative when viewing his calendar. I'm going to test this. I bet that
works.

Diane Poremsky said:
outlook doesn't offer an 'out but available' option - use tentative to
show
he is available there.

--
Diane Poremsky [MVP - Outlook]



Outlook Tips by email:
mailto:[email protected]

EMO - a weekly newsletter about Outlook and Exchange:
mailto:[email protected]

You can access this newsgroup by visiting
http://www.microsoft.com/office/community/en-us/default.mspx or point
your
newsreader to msnews.microsoft.com.


message My boss travels to other locations often and is 'out of town'. He also
schedules meetings in those other locations. How can I see both
conditions
when I view his schedule? It appears that the calendar will only show
one
action. Either out of town all day or busy for various appts. Is
there a
way to indicate both?
Thank you.
 
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