view options for contact list

[Guest]

I imported almost 100 contacts from my Outlook Express and there was no
problems with that. But when I create email and click TO:, the contact list
pops up to choose the contacts but there are 2 listings for each contact.
The 2nd listing shows up as their name with "business fax" after it. Also it
shows their name@(fax #) and FAX as the email type. How can I remove the
listings of all the fax entries?

 

[Russ Valentine [MVP-Outlook]]

Outlook correctly considers fax numbers to be valid electronic addresses,
since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of techniques or utilities that can help you hide fax
numbers from the
address book. See:
http://support.microsoft.com/default.aspx/kb/305361/en-us
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.

 

[Guest]

Thanks Russ. Too bad there is not an option for filtering those out.

Outlook correctly considers fax numbers to be valid electronic addresses,
since there
are many client- and server-based components that can use such addresses.

One method to hide fax numbers from the address book is to prefix the fax
number with one or more letters (maybe B for business fax, H for home, O for
other). If the fax number begins with a letter, Outlook won't show it in the
address book.

There are a couple of techniques or utilities that can help you hide fax
numbers from the
address book. See:
http://support.microsoft.com/default.aspx/kb/305361/en-us
http://www.rsoutlook.com/us/rshifa.htm
http://www.sperrysoftware.com/Outlook_Solutions.htm (Hide Fax Numbers)
http://www.mapilab.com/outlook/toolbox/

Another way to avoid having fax numbers appear in the address book is
simply not to enter data in the fax fields. Put fax numbers in some other
(non-phone) fields.


--
Russ Valentine
[MVP-Outlook]

I imported almost 100 contacts from my Outlook Express and there was no
problems with that. But when I create email and click TO:, the contact
list
pops up to choose the contacts but there are 2 listings for each contact.
The 2nd listing shows up as their name with "business fax" after it. Also
it
shows their name@(fax #) and FAX as the email type. How can I remove the
listings of all the fax entries?