"Debbie Florida Realtor" <Debbie Florida
(e-mail address removed)>
wrote in news:
[email protected]:
Can I separate incoming identities with Outlook 2003 as in Outlook
Express? In Express, the email addresses were separate, and I could
go to the identity I wanted to read or email from. Is that now
impossible with 2003? Do all email addresses dump into the same
inbox?
Well, there are LOTS of ways to separate your e-mails using Outlook.
1 - There are no identities. Instead you define mail profiles (Mail
applet in Control Panel). However, you must then select a mail profile
when you start Outlook and that's the one you get to use during that
session of Outlook. To switch to a different mail profile, you exit
Outlook, restart it, and pick a different mail profile.
2 - If you are using an NT-based version of Windows then you really
should be using accounts which uses separate user profile paths to save
data. This would mean that you would login under different accounts
when you decide to morph into one of your other multiple personalities.
3 - You disable scheduled mail polling in Outlook and use the drop-down
box (right-side arrow) on the Send & Receive toolbar button to select
which account you want to poll at that time.
4 - You define rules that use the "through the <specified> account"
clause to move your incoming messages to different folders based on
which account the message came through. So you could have:
Personal Folders
|
:
|-- Inbox
: |- AccountA
: |- AccountB
: :
The messages from AccountA would get moved from the Inbox to the
AccountA folder, AccountB's messages get move to the AccountB folder,
and so on.
5 - Right-click on the column header in the message list pane, Field
Chooser, select All Mail fields, and add the E-Mail Account column.
You'll now see through which account a message was received. You can
click on the E-Mail Account column header to sort all messages together
that came through the same account. With the e-mail folder selected,
like Inbox, use the View -> Current View -> Customize Current View to
select by what multiple criteria you want to sort. You could sort as
follows: 1st priority = E-Mail Account, ascending and 2nd priority =
Received, descending. (You'll have to select "All Mail fields" in the
bottom listbox to get the E-mail Account as a sort criteria that you can
select.)
6 - You could do something similar to #5 but using categories. You
define a rule to assign a category to a message based on which account
it came through. Then add the Category column to the message list pane.
You'll see what category got assigned by the rule in the Category
column.
7 - Color the messages. This is a bit convoluted. Using #6 where a
rule assigns a category to a message based on its account (or whatever
criteria you choose), you modify the view to use colors depending on the
category of the message. After defining the rule (and showing the
Category column, if you want), use View -> Current View -> Customize
Current View -> Automatic Formatting -> Add to define a formatting where
messages of a particular category get a specified font, formatting and
color on the first screen and then click Condition and select the
category under the More Choices tab.
I'm sure there are more possibilities in Outlook to organize or alter
focus for e-mails based on the account through which they were received.
