Updating fields automatically?

[Guest]

Hi everybody,
I have a group of 20 documents that are all merged into one with INCLUDETEXT
fields. The big document is merged into another document with an INCLUDETEXT
field of its own. Does anyone know if there's any way to set the fields so
once I update one of the 20 original documents, the change will appear in the
other two big documents so I don't have to go through them every time and
manually update? I'm using Word 2003.

Thanks!
Jezzica85

 

[Graham Mayor]

IncludeText fields will not update automatically.
You can either insert the documents as linked files and set the update links
on open option
or
You can run an update macro on opening the document. You can see suitable
update macro code and the use of autoopen macros at
http://www.gmayor.com/installing_macro.htm

--
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Graham Mayor - Word MVP

My web site www.gmayor.com

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[macropod]

Hi Jezzica,

You could do this with a macro in each of the target documents, coded as:
Sub AutoOpen()
ActiveDocument.Fields.Update
End Sub

Another way of approaching this is to make the edits direct in one of the target documents, then press Ctrl-Shift-F7 to apply the
changes to the source document - you'll then have only one target document to update.

Cheers

 

[Guest]

Thank you macropod, this works great! And thank you Graham for pointing me to
that macro tutorial.
Jezzica85

Hi Jezzica,

You could do this with a macro in each of the target documents, coded as:
Sub AutoOpen()
ActiveDocument.Fields.Update
End Sub

Another way of approaching this is to make the edits direct in one of the target documents, then press Ctrl-Shift-F7 to apply the
changes to the source document - you'll then have only one target document to update.

Cheers

--
macropod
[MVP - Microsoft Word]
-------------------------

Hi everybody,
I have a group of 20 documents that are all merged into one with INCLUDETEXT
fields. The big document is merged into another document with an INCLUDETEXT
field of its own. Does anyone know if there's any way to set the fields so
once I update one of the 20 original documents, the change will appear in the
other two big documents so I don't have to go through them every time and
manually update? I'm using Word 2003.

Thanks!
Jezzica85