TOC In Word 2007- Stop Autoformatting Selected Text

[Guest]

How can I simply choose text to place in the Table of Contents without having
word automatically altering its style?

In Word 2007, you select the 'reference ribbon', then you can go through the
document, select text you want in the TOC, and click the 'add text' button to
assign it a level from the drop-down menu. However, whenever you do that it
applies all kinds of crazy style formatting (font, size, numbering,
indentation) that I don't want.

It's linking to 'heading styles' (from the home menu) somehow. No matter
what I do it insists on applying all these formatting changes to the text
when all i want to do is mark the text for its TOC level (leaving the text
just how it is). If the selected text is already in a numbered list, it even
messes up all the numbering, starting over at "I." or "a.". It's extremely
annoying.

In previous versions of Word, the TOC tool didn't monkey with the style at
all. You assigned a level to selected text, and it would simply show up in
the TOC.

 

[Suzanne S. Barnhill]

I think what you did before was insert a TC field, and I suspect that's not
what Word 2007 is doing. Is it still possible to mark text for a TC field
using the Alt+Shift+O shortcut?

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

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all may benefit.

 

[Guest]

Also, if it helps, the way I was creating TOC's in Word 2003 was:

1. Opening the "outling" button set.
2. Selecting the text I wanted in the TOC, and assigning it a level (say,
1-3).
3. Inserting it from the "insert" --> refererence --> index and tables -->
Table of Contents.

Selecting the text and assigning it a level did not change the selected
text's stlye at all.

 

[Suzanne S. Barnhill]

In Word 2003, in the TOC Options dialog, it was necessary to check the box
for "Table entry fields" to have them included; I assume there's something
similar in Word 2007.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.

 

[Guest]

Indeed, that does work- (the options dialog is the same in both versions).
Thanks!

Interestingly, however, no matter how many times I uncheck"styles" from that
options dialog, it keeps reseting it so that "styles" is checked. However, it
works if I only use Alt +Shift+0 and NOT the "add text" button, and then
check "create from tables" in the dialog.

This seems somewhat at odds with 2007's move towards a more intuitive
interface, but, well, there it is.

 

[Suzanne S. Barnhill]

Sounds pretty dire indeed. I think I'm going to have to unlearn/relearn a
lot when I upgrade.

--
Suzanne S. Barnhill
Microsoft MVP (Word)
Words into Type
Fairhope, Alabama USA

Email cannot be acknowledged; please post all follow-ups to the newsgroup so
all may benefit.